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Welsh Purchasing Consortium Framework Agreement for the Supply of Fresh, Frozen and Cooked Meats.

Contract award notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
For the attention of: Rhys James
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Torfaen County Borough Council

Blaenau Gwent County Borough Council

Monmouthshire County Borough Council

Newport City Council

Cardiff City Council

Bridgend County Borough Council

Merthyr Tydfil County Borough Council

Rhondda Cynon Taff County Borough Council

Pembrokshire County Borough Council

Carmarthenshire County Borough Council

Neath Port Talbot County Council

City and County of Swansea Council

Vale of Glamorgan County Borough Council

Gwalia Housing

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Welsh Purchasing Consortium Framework Agreement for the Supply of Fresh, Frozen and Cooked Meats.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Individual Authority sites within the boundaries of the geographical lots stated within the tender documents.

NUTS code UK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
Caerphilly County Borough Council on behalf of the Welsh Purchasing Consortium (WPC), sought offers from suitable providers for the Supply of Fresh, Frozen and Cooked Meat in accordance with the Invitation to Tender document and relevant terms and conditions.
The contract is a framework agreement which it is envisaged will be utilised by the Authorities stated within this notice, although it should be noted that the Authorities exercise the right to only ''call off'' the arrangement as and when required.
II.1.5)Common procurement vocabulary (CPV)

15100000, 15110000, 15111000, 15119000, 15131110, 15113000, 15131400, 15115000, 15115100, 15131220, 15112130, 15112120, 15114000, 15131620, 15131640, 15131134

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 11 108 367 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 40
2. Complaints and Product Recalls. Weighting 5
3. Quality Assurance, Animal Welfare and Traceability. Weighting 5
4. Fraud and Traceability. Weighting 10
5. Product Sampling / Acceptability. Weighting 40
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
CCBC/PS1150/13/RJ
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2013/S 105-179697 of 1.6.2013

Section V: Award of contract

Contract No: PS1150 Lot No: 1 - Lot title: Torfaen and Blaenau Gwent - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bros Foods Ltd
Unit 13B Leeway Industrial Estate
NP19 4SL Newport
UNITED KINGDOM
Internet address: www.welshbros.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 2 - Lot title: Monmouthshire - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bros Foods Ltd
Unit 13B Leeway Industrial Estate
NP19 4SL Newport
UNITED KINGDOM
Internet address: www.welshbros.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 3 - Lot title: Newport - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bros Foods Ltd
Unit 13B Leeway Industrial Estate
NP19 4SL Newport
UNITED KINGDOM
Internet address: www.welshbros.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 3 - Lot title: Newport - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bros Foods Ltd
Unit 13B Leeway Industrial Estate
NP19 4SL Newport
UNITED KINGDOM
Internet address: www.welshbros.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 4 - Lot title: Cardiff - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bros Foods Ltd
Unit 13B Leeway Industrial Estate
NP19 4SL Newport
UNITED KINGDOM
Internet address: www.welshbros.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 4 - Lot title: Cardiff - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bros Foods Ltd
Unit 13B Leeway Industrial Estate
NP19 4SL Newport
UNITED KINGDOM
Internet address: www.welshbros.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 1 - Lot title: Torfaen and Blaenau Gwent - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Peters Food Service Ltd
Bedwas House Industrial Estate, Bedwas
CF83 8XP Gwent
UNITED KINGDOM
Internet address: www.petersfood.com

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 4 - Lot title: Cardiff - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bakers Buying Group Ltd
Gorseinon Road
SA4 4GG Swansea
UNITED KINGDOM
Internet address: www.bakowales.com

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 10 - Lot title: Neath Port Talbot - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Welsh Bakers Buying Group Ltd
Gorseinon Road
SA4 4GG Swansea
UNITED KINGDOM
Internet address: www.bakowales.com

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 5 - Lot title: Cardiff S/Arms - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 5 - Lot title: Cardiff S/Arms - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 5 - Lot title: Cardiff S/Arms - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 9 - Lot title: Carmarthenshire - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 9 - Lot title: Carmarthenshire - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 11 - Lot title: Swansea - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 11 - Lot title: Swansea - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 11 - Lot title: Swansea - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 12 - Lot title: Vale Of Glamorgan - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 12 - Lot title: Vale Of Glamorgan - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 13 - Lot title: Gwalia Housing - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 13 - Lot title: Gwalia Housing - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 13 - Lot title: Gwalia Housing - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Castell Howell Foods Ltd
Heol Y Plas Cross Hands
SA14 6SX Llanelli
UNITED KINGDOM
Internet address: www.chfoods.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 7 - Lot title: Bridgend - Merthyr - RCT - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Mid Glamorgan Provisions Ltd
George Street
CF31 3TS Bridgend
UNITED KINGDOM
Internet address: www.midglamprov.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 7 - Lot title: Bridgend - Merthyr - RCT - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Mid Glamorgan Provisions Ltd
George Street
CF31 3TS Bridgend
UNITED KINGDOM
Internet address: www.midglamprov.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 10 - Lot title: Neath Port Talbot - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Mid Glamorgan Provisions Ltd
George Street
CF31 3TS Bridgend
UNITED KINGDOM
Internet address: www.midglamprov.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 10 - Lot title: Neath Port Talbot - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Mid Glamorgan Provisions Ltd
George Street
CF31 3TS Bridgend
UNITED KINGDOM
Internet address: www.midglamprov.co.uk

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 6 - Lot title: Caerphilly - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Morgan Thomas Butchers
The Square, Penpedairheol
CF82 8BT Hengoed
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 6 - Lot title: Caerphilly - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Morgan Thomas Butchers
The Square, Penpedairheol
CF82 8BT Hengoed
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 2 - Lot title: Monmouthshire - Cooked
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Peters Food Service Ltd
Bedwas House Industrial Estate, Bedwas
CF83 8XP Gwent
UNITED KINGDOM
Internet address: www.petersfood.com

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 8 - Lot title: Pembrokeshire - Fresh
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

A.J. Rees & Son's Ltd
Unit 3,4 & 5, West Wales Business Park, Redstone Road
SA67 7ES Narberth
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: PS1150 Lot No: 8 - Lot title: Pembrokeshire - Frozen
V.1)Date of contract award decision:
27.11.2013
V.2)Information about offers
Number of offers received: 11
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

A.J. Rees & Son's Ltd
Unit 3,4 & 5, West Wales Business Park, Redstone Road
SA67 7ES Narberth
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
All Organisations that successfully passed all elements of the Selection Stage progressed to the Award Stage.
This stage was evaluated using the Most Economically Advantageous Tender (MEAT) criterion as follows:
Price - 40 %
Price assessment accounts for 40 % of the evaluation, the lowest price for each lot achieved the highest score of 40 %. The higher the price submitted, the lower the score achieved.
Quality - 60 %
The quality criteria was evaluated based against the sub-criteria and weightings outlined below:
Complaints and Product Recalls - 5 %
Quality Assurance, Animal Welfare and Traceability - 5 %
Fraud and Traceability - 10 %
Product Sampling / Acceptability - 40 %
The Quality score and Price score for each tender was added together to produce a total score.
The tenderer offering the most economically advantageous bid (the highest total score) was recommended for acceptance for each geographical lot.
Buy4Wales Reference Number: 35259
(WA Ref:5221).
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
8.1.2014