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Supply & distribution of grocery & frozen food, butcher meat, fruit and vegetables and fish products.

Contract notice

Supplies

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

CalMac Ferries Limited
Ferry Terminal
Contact point(s): Procurement
For the attention of: Muriel Markie
PA19 1QP Gourock
UNITED KINGDOM
Telephone: +44 1475650252
E-mail:
Fax: +44 1475650330

Internet address(es)

General address of the contracting authority www.calmac.co.uk

Address of the buyer profile http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Ferry Company
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply & distribution of grocery & frozen food, butcher meat, fruit and vegetables and fish products.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main place of delivery: Ports throughout Scotland, namely, Ardrossan, Wemyss Bay, Kennacraig, Oban, Mallaig, Uig, Ullapool and Shipyards throughout the UK during the vessels Annual Overhaul.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged 4

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 146 000 and 6 292 000 GBP
II.1.5)Short description of the contract or purchase(s)
Framework Agreement for the supply and distribution of grocery and frozen foods, butcher meat, fruit and vegetables and fish products. There are 4 Lots and the intention is for one supplier per Lot. Suppliers may bid for one, multiple or all Lots.
NorthLink Ferries Limited and CalMac Ferries are wholly-owned subsidiaries of David MacBrayne Limited and are wholly owned by Scottish Ministers. Subject to a review meeting with the successful suppliers NorthLink Ferries Limited may use the framework agreement at a later date.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=202254.

The awarding authority has indicated that it will accept electronic responses to this notice via a "Tender Submission Postbox" facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=202254.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
II.1.6)Common procurement vocabulary (CPV)

15800000, 15890000, 15110000, 15119000, 15300000, 15200000, 15211000, 15211100, 15220000, 15221000, 15229000, 15230000, 15234000, 15240000, 03311000, 15612420, 15612130, 15612190, 15981100, 15981200, 15861200, 15861000, 15864100, 15321100, 15321600, 15321400, 15322100, 03211000, 15613310, 15530000, 15431100, 15331423, 15331411, 15241400, 15241100, 03211300, 15614100, 03212211, 15500000, 15540000, 15543200, 15545000, 03142500, 15511000, 15510000, 15511600, 15411110, 15871000, 15871200, 15871260, 15893300, 15821200, 15812200, 15831000, 15870000, 15332200, 15896000, 15311100, 15833100, 15555100, 15555000, 15851230, 15812100, 15250000, 15331170, 15119000, 15130000, 15111100, 15131620, 15131640, 15115100, 15113000, 15131400, 15131220, 42215120, 15112000, 15112100, 15131134, 15131130, 03221113, 15331130, 15331140, 03212000, 03221000, 03221110, 03221400, 03221420, 03221430, 03221440, 03221230, 15872300, 03221310, 03221260, 15310000, 03212100, 03221112, 03221114, 03221320, 03221270, 03222117, 03311240, 03311700, 15241500, 03311300, 03311500, 15811200, 15811100, 15811000, 15810000, 15311000, 15311200, 03221200

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope
Framework agreement for the supply and distribution of grocery and frozen food, butcher meat, fruit and vegetables and fish products. There are 4 lots and the intention is for one supplier per lot. Suppliers may bid for one, multiple or all lots.
Full information is supplied in the Invitation to Tender including current products, specifications and estimated usage figures.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 146 000 and 6 292 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The framework agreement is for a 24 month period with the option to extend for 2 12 month extension periods.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 4 Lot title: Supply & distribution of fresh fish products
1)Short description
Supply & distribution of fresh fish products such as Haddock, Salmon, Mackerel, Kippers, Rollmop Herring, Whiting, Rainbow Trout.
2)Common procurement vocabulary (CPV)

15211100, 15211000, 15800000, 15220000, 15221000, 15229000, 15230000, 15234000, 03311000, 03311240, 03311700, 15241500, 03311300, 03311500, 15200000, 15211100

3)Quantity or scope
The quantity and scope is specified in the Invitation to tender document.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 226 000 and 452 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Supply and distribution of grocery and frozen products
1)Short description
Supply and distribution of grocery and frozen products such as baking ingredients, beverages, breakfast cereals, butter, spreads, margarine, canned, pulse & rice, dairy, eggs, milk and cream, oils, sauces and gravies, biscuits, boullions, sugars and seasoning, individual portions, table top accompaniments, preserves, bread, chips potatoes, desserts, fish, ice cream, frozen meat (Pork sausage and beefburger) patisserie, frozen poultry, prepared meats/pasta/sauces, savoury pastry, frozen seafood and frozen peas.
2)Common procurement vocabulary (CPV)

15800000, 15890000, 15240000, 15612420, 15612130, 15612190, 15981100, 15981200, 15861200, 15861000, 15864100, 15321100, 15321600, 15321400, 15322100, 03211000, 15613310, 15530000, 15431100, 15331423, 15331411, 15241400, 15241100, 03211300, 15614100, 03212211, 15500000, 15540000, 15543200, 15545000, 03142500, 15510000, 15511600, 15411110, 15871000, 15871200, 15871260, 15893300, 15821200, 15812200, 15831000, 15870000, 15332200, 15896000, 15311100, 15833100, 15555100, 15555000, 15851230, 15812100, 15250000, 15331170, 15112000, 15811200, 15311000, 15311200, 15811100, 15811000, 15810000

3)Quantity or scope
The quantity and scope is detailed in the invitation to tender document.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 720 000 and 3 440 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply and distribution of butcher meat products
1)Short description
Supply and distribution of butcher meat related products such as beef, lamb, pork, bacon, venison, poultry, puddings, sausages, portion control beef olives, steak pie, sausage rolls, scotch pies, beefburgers and cooked meats.
2)Common procurement vocabulary (CPV)

15110000, 15119000, 15800000, 15130000, 15111100, 15131620, 15131640, 15115100, 15113000, 15131400, 15131220, 42215120, 15112000, 15112100, 15131134, 15131130

3)Quantity or scope
The quantities and scope is detailed in the Invitation to tender document.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 900 000 and 1 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Supply and distribution of fresh fruit & vegetables
1)Short description
Supply and distribution of fresh fruit & vegetables such as alliums, brassicas, capsicums, fruits, herbs, lettuce, mushrooms, potatoes, root vegetables, salads, tomatoes and vegetables.
2)Common procurement vocabulary (CPV)

15300000, 03221200, 03221000, 15800000, 03221113, 15331130, 15331140, 03212000, 03221110, 03221400, 03221420, 03221430, 03221440, 03221230, 03221310, 03221260, 15310000, 03212100, 03221112, 03221114, 03221270, 03222117, 03221320, 15872300

3)Quantity or scope
The quantity and scope is detailed in the invitation to tender.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Detailed in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Joint and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As detailed in our invitation to tender document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in our invitation to tender document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in our invitation to tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.12.2011
IV.3.4)Time limit for receipt of tenders or requests to participate
9.12.2011 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 9.12.2011 - 15:00

Place

Public Contracts Scotland Electronic System.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 to 4 years.
VI.2)Information about European Union funds
VI.3)Additional information
Collaborative arrangements:
NorthLink Ferries Limited and CalMac Ferries are wholly-owned subsidiaries of David MacBrayne Limited and are wholly owned by Scottish Ministers. Subject to a review meeting with the successful suppliers NorthLink Ferries Limited may use the framework agreement at a later date.
(SC Ref: 202254).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Sessions.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.10.2011