Provision of Catering Services at Pembrey Country Park.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Carmarthenshire County Council
County Hall
Contact point(s): Communities
For the attention of: Rory Dickinson
SA31 1JP Carmarthen
UNITED KINGDOM
Telephone: +44 1267234567
Internet address(es):
General address of the contracting authority: www.carmarthenshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0281
Electronic access to information: www.etenderwales.bravosolution.co.uk
Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Catering Services at Pembrey Country Park.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Pembrey Country Park, Pembrey, Llanelli, Carmarthenshire.
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Pembrey Country Park, Pembrey, Llanelli, Carmarthenshire.
NUTS code UKL14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Carmarthenshire County Council is inviting tenders for the Provision of Catering Services at the following locations for the period 1.4.2016 to 31.3.2021:
(i) Pembrey Country Park: Sidan Café/Restaurant and Ski Slope Cafeteria (Lot 1);
(ii) Pembrey Country Park: Beach Kiosk and the Provision of Mobile Catering Units at designated locations (Lot 2).
Open Day Event at Pembrey Country Park:
The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.
The first Open Day Event will be held on Tuesday 15.12.2015, between 10:00 and 14:00. A second date has provisionally been arranged for Thursday 7.1.2016, between 10:00 and 14:00. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:-
(i) Pembrey Country Park: Sidan Café/Restaurant and Ski Slope Cafeteria (Lot 1);
(ii) Pembrey Country Park: Beach Kiosk and the Provision of Mobile Catering Units at designated locations (Lot 2).
Open Day Event at Pembrey Country Park:
The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.
The first Open Day Event will be held on Tuesday 15.12.2015, between 10:00 and 14:00. A second date has provisionally been arranged for Thursday 7.1.2016, between 10:00 and 14:00. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:-
Email:
Telephone: +44 7799663044 / 1267242407Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=37308
II.1.6)Common procurement vocabulary (CPV)
55500000, 55520000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As detailed in the Invitation to Tender Document (published on the eTenderwales eTendering portal).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2016. Completion 31.3.2021
Information about lots
Lot No: 1 Lot title: Provision of Catering Services at the Sidan Cafe/Restaurant and Ski Lodge Cafe1)Short description
The Catering Facilities will be required to serve snacks, light meals and refreshments during the day and early evening. Carmarthenshire County Council would expect the operator/ to maximise opening hours, including weekends, bank holidays and school holidays in agreement with the Countryside and Coast Manager.
The operator should take into account the usage of the Sidan Café/Restaurant by the caravan/camp site users, including the provision of clubhouse facilities.
The operator may in agreement with the Countryside and Coast apply for a license to serve alcohol.
The operator should take into account the usage of the Sidan Café/Restaurant by the caravan/camp site users, including the provision of clubhouse facilities.
The operator may in agreement with the Countryside and Coast apply for a license to serve alcohol.
2)Common procurement vocabulary (CPV)
55500000, 55520000
3)Quantity or scope
Lot 1 relates to the Provision of Catering Services at the Sidan Cafe/Restaurant and Ski Lodge Cafe. Please refer to the Invitation to Tender Document and specification for further details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Provision of Catering Services at the Beach Kiosk and the Provision of Mobile Catering Units at designated locations
1)Short description
The Beach Kiosk will be required to serve snacks, light meal and refreshments during the day and early evening. Carmarthenshire County Council would expect the operator to maximise opening hours during weekends between 1st June and 31st September, bank holidays and school holidays in agreement with the Countryside and Coast Manager.
Mobile Catering units are to be provided by the successful contractor at the specified sites during weekends between 1st June and 31st September, bank holidays and school holidays in agreement with the Countryside and Coast Manager.
Mobile Catering units are to be provided by the successful contractor at the specified sites during weekends between 1st June and 31st September, bank holidays and school holidays in agreement with the Countryside and Coast Manager.
2)Common procurement vocabulary (CPV)
55500000, 55520000
3)Quantity or scope
Lot 2 relates to the provision of catering services at the Beach Kiosk and the Provision of Mobile Catering Units at designated locations. Please refer to the Invitation to Tender Document and specification for further details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
‘In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.’.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to provide evidence as specified in Article 58 (3).
http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from;=EN
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to provide evidence as specified in Article 58 (4).
Candidates will be required to provide evidence as specified in Article 58 (4).
http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from;=EN
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.1.2016 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 15.1.2016 - 14:00
Place:
At Carmarthenshire County Council premises.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: The contract term is for five years and will cover the period 1.4.2016 to 31.3.2021.
Estimated timing for further notices to be published: The contract term is for five years and will cover the period 1.4.2016 to 31.3.2021.
VI.2)Information about European Union funds
VI.3)Additional information
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_31844
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:
ITT Code: itt_51463
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once):
- Enter your correct business and user details.
- Note the username you chose and click "Save" when complete.
- You will shortly receive an email with your unique password (please keep this secure).
- Agree to the terms and conditions and click "continue".
2. Express an Interest in the Project:
- Login to the portal with the username/password.
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen.
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only).
- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen.
3. Responding to the tender:
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining).
- You can now use the Messages function on to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the on-screen instructions to complete the ITT.
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 - 18:00) on:
Tenders or Requests to Participate must be sent to:
The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.
The first Open Day Event will be held on Tuesday 15.12.2015, between 10:00 and 14:00. A second date has provisionally been arranged for Thursday 7.1.2016, between 10:00 and 14:00. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:
(WA Ref:37308).
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:
ITT Code: itt_51463
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once):
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link.- Enter your correct business and user details.
- Note the username you chose and click "Save" when complete.
- You will shortly receive an email with your unique password (please keep this secure).
- Agree to the terms and conditions and click "continue".
2. Express an Interest in the Project:
- Login to the portal with the username/password.
- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button at the top of the screen.
- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only).
- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen.
3. Responding to the tender:
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining).
- You can now use the Messages function on to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the on-screen instructions to complete the ITT.
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 - 18:00) on:
- email:
- Phone: +44 8003684850 / Fax: +44 2070800480Tenders or Requests to Participate must be sent to:
Official name: www.etenderwales.bravosolution.co.uk
Postal Address: Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk all information may be downloaded and returned though this channel.
Open Day Event at Pembrey Country Park:The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.
The first Open Day Event will be held on Tuesday 15.12.2015, between 10:00 and 14:00. A second date has provisionally been arranged for Thursday 7.1.2016, between 10:00 and 14:00. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:
Email:
Telephone: +44 7799663044 / 1267242407(WA Ref:37308).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.12.2015
Note! Supplement