Air-Conditioning Maintenance Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Swansea University
The Purchasing Office, Swansea University, Singleton Park
For the attention of: Sue Davies
SA2 8PP Swansea
UNITED KINGDOM
Telephone: +44 1792295836
Fax: +44 1792295874
Internet address(es):
General address of the contracting authority: www.swansea.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0345
Electronic access to information: https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic submission of tenders and requests to participate: https://etenderwales.bravosolution.co.uk/web/login.shtml
Further information can be obtained from: etenderwales BravoSolution
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/web/login.shtml
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: etenderwales BravoSolution
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be sent to: etenderwales BravoSolution
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/web/login.shtml
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Air-Conditioning Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Swansea University campuses (Lot 1) & Wales National Pool (Lot 2).
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Swansea University campuses (Lot 1) & Wales National Pool (Lot 2).
NUTS code UKL18
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This Tender is to appoint a suitably qualified and experienced contractor to provide Maintenance Support services for the building Air Conditioning systems at Swansea University and the Wales National Pool. Since the Wales National Pool is a separate entity to Swansea University, this tender is being conducted as two separate Lots - Swansea University (Lot 1) and Wales National Pool (Lot 2).
The Maintenance contract shall be for a period of three years (with the option to extend for a further 12 months), and the intention is to award the contract to commence in February 2014.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
The Maintenance contract shall be for a period of three years (with the option to extend for a further 12 months), and the intention is to award the contract to commence in February 2014.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ 31093 within the appropriate area.
II.1.6)Common procurement vocabulary (CPV)
42510000, 42512000, 45331000, 45331200, 45331220, 45331221
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of Maintenance Support services for the building Air Conditioning systems at Swansea University, comprising of the various manufactures systems in buildings across the University campuses, including the Wales National Pool. Since the Wales National Pool is a separate entity to Swansea University, the provision of this service is being tendered as a separate Lot. Swansea University (Lot 1) and Wales National Pool (Lot 2).
The Maintenance contract shall be for a period of three years (with the option to extend for a further 12 months), and the intention is to award for the contract to commence as from February 2014.
Estimated value excluding VAT: 660 000 GBP
The Maintenance contract shall be for a period of three years (with the option to extend for a further 12 months), and the intention is to award for the contract to commence as from February 2014.
Estimated value excluding VAT: 660 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Air-Conditioning Maintenance Services (Swansea University)1)Short description
Provision of Maintenance Support services for the building Air Conditioning systems at Swansea University, comprising of the various manufactures systems in buildings across the University campuses.
2)Common procurement vocabulary (CPV)
42510000, 42512000, 45331000, 45331200, 45331220, 45331221
3)Quantity or scope
The Maintenance contract shall be for a period of three years (with the option to extend for a further 12 months), and the intention is to award the contract to commence in February 2014.
Estimated value excluding VAT: 600 000 GBP
Estimated value excluding VAT: 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Air-Conditioning Maintenance Services (Wales National Pool)
1)Short description
Provision of Maintenance Support services for the building Air Conditioning systems at the Wales National Pool. Since the Wales National Pool is a separate entity to Swansea University, the provision of this service is being tendered as a separate Lot.
2)Common procurement vocabulary (CPV)
42510000, 42512000, 45331000, 45331200, 45331220, 45331221
3)Quantity or scope
The Maintenance contract shall be for a period of three years (with the option to extend for a further 12 months), and the intention is to award for the contract to commence as from February 2014.
Estimated value excluding VAT: 60 000 GBP
Estimated value excluding VAT: 60 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions as detailed within the PQQ documents.
Description of particular conditions: Conditions as detailed within the PQQ documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Suppliers will be required to complete a section within the PQQ which deals with Economic/Financial Standing.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The University reserves the right to short-list the top 6 highest-scoring suppliers at PQQ stage, and invite these companies to tender.
Objective criteria for choosing the limited number of candidates: The University reserves the right to short-list the top 6 highest-scoring suppliers at PQQ stage, and invite these companies to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T01(14)
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
11.11.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
25.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
This tender process is being conducted electronically via etenderwales BravoSolution.
Suppliers Instructions How to Express Interest in this Tender - PQQ Selection stage
1. Register your company on the eTenderwales portal (this is only required once)
- Accept the terms and conditions and click "continue”
- Enter your correct business and user details
- Note the username you chose and click "Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the "Express Interest” button in the "Actions” box on the left-hand side of the page.
- This will move the PQQ into your "My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the "Settings and Buyer Attachments” in the "Actions” box
3. Responding to the tender
- You can now choose to "Reply” or "Reject” (please give a reason if rejecting)
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 am - 18:00 pm) on:
(WA Ref:2908)
Suppliers Instructions How to Express Interest in this Tender - PQQ Selection stage
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the "Click here to register” link- Accept the terms and conditions and click "continue”
- Enter your correct business and user details
- Note the username you chose and click "Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the "Express Interest” button in the "Actions” box on the left-hand side of the page.
- This will move the PQQ into your "My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the "Settings and Buyer Attachments” in the "Actions” box
3. Responding to the tender
- You can now choose to "Reply” or "Reject” (please give a reason if rejecting)
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 am - 18:00 pm) on:
- eMail:
- Phone: +44 8003684850 / Fax: +44 2070800480(WA Ref:2908)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.10.2013