Creative producer for dance in Wales.
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Arts Council of Wales
Bute Place
CF10 5AL Cardiff
UNITED KINGDOM
E-mail:
Internet address(es)
General address of the contracting authority http://www.artscouncilofwales.org.uk
Address of the buyer profile http://www.artscouncilofwales.org.uk
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Other Welsh Government Sponsored Body
Recreation, culture and religion
Other Arts Development
The contracting authority is purchasing on behalf of other contracting authorities No
Recreation, culture and religion
Other Arts Development
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Creative producer for dance in Wales.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 26
Main place of performance UKL1.
Service category: No 26
Main place of performance UKL1.
NUTS code UKL
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement: Duration in month(s): 36
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 975 000 GBP
Frequency and value of the contracts to be awarded: This is a contract for a three year period for 325 000 GBP per annum, from the contract date.
Duration of the framework agreement: Duration in month(s): 36
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 975 000 GBP
Frequency and value of the contracts to be awarded: This is a contract for a three year period for 325 000 GBP per annum, from the contract date.
II.1.5)Short description of the contract or purchase(s)
Arts Council of Wales is seeking tenders for the provision of a programme and services as a creative producer for the development of dance in Wales.
II.1.6)Common procurement vocabulary (CPV)
92312000, 92340000, 92320000
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
Arts Council of Wales is seeking tenders for the provision of the development of professional dance product in Wales. We wish to appoint either a single person, organisation or a consortium. The task will be to manage the producing of new dance and to support artists and companies to develop their capability in whatever areas are appropriate to their stage of development.
Excluding VAT 975 000 GBP
Excluding VAT 975 000 GBP
II.2.2)Options
Yes
description of these options: This contract could have the potential to be extended beyond the three years, subject to a successful evaluation, availability of funds and strategic fit with future Council priorities at the time of the decision. Evaluation for future options will take place at the start of the third year of operation.
provisional timetable for recourse to these options: in months: 26 (from the award of the contract)
description of these options: This contract could have the potential to be extended beyond the three years, subject to a successful evaluation, availability of funds and strategic fit with future Council priorities at the time of the decision. Evaluation for future options will take place at the start of the third year of operation.
provisional timetable for recourse to these options: in months: 26 (from the award of the contract)
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
Each tenderer will provide an accurate estimate of whatever services or support of the proposal may be guaranteed in kind or via direct support of collaborators in the proposal.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Each tenderer shall be deemed to have satisfied themselves before submitting a proposal as to the accuracy of the financial information in their proposal, which shall (unless otherwise provided) cover all obligations under the contract. Each tenderer will also be deemed to have obtained for themselves all necessary information as to risks, contingencies, and any other circumstances, which might reasonably affect their submission. Any third parties or collaborators in the bid must provide proof of their bona fide status and that they are legal and constituted entities if they are to be involved in any routing of monies involved in the activity of the creative producer. We will need to be assured appropriately accountable safeguards are in place for the use of public funds.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Where the Tenderer is a consortium, the lead consortium member must remain the same as when originally shortlisted. The full consortium membership must be disclosed and set at the time of submission of the Invitation to tender response and there must be no material changes in the consortium after the tender submission. Arts Council of Wales must be advised of any change in the consortium membership or in the principal relationships between members of the consortium. Any change which is considered material will lead to the Tenderer's disqualification.
III.1.4)Other particular conditions to which the performance of the contract is subject
Yes
That an agreed programme will be for 36 months from the agreed start date of the contract. The successful tenderer will be required to coordinate all aspects of the services set out in the invitation to tender document. This should include providing a timetable of activities and a financial plan with milestones for the duration of the period with an Exit Strategy which considers the future role of the creative producer within the wider context of the arts in Wales.
That an agreed programme will be for 36 months from the agreed start date of the contract. The successful tenderer will be required to coordinate all aspects of the services set out in the invitation to tender document. This should include providing a timetable of activities and a financial plan with milestones for the duration of the period with an Exit Strategy which considers the future role of the creative producer within the wider context of the arts in Wales.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: Tenderers must demonstrate capability and experience of being able to deliver the required outputs and the services as detailed in the Specification.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Tenderers must demonstrate capability and experience of being able to deliver the required outputs and the services as detailed in the specification.
Tenderers must demonstrate capability and experience of being able to deliver the required outputs and the services as detailed in the specification.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
No
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
ACW/SW/0811
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
26.9.2011 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
Other: Welsh.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 36 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 27.9.2011 - 17:00
Persons authorised to be present at the opening of tenders Yes
A minimum of three officers of Arts Council of Wales.
Persons authorised to be present at the opening of tenders Yes
A minimum of three officers of Arts Council of Wales.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
Buy4Wales reference number: 26828.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
Arts Council of Wales
Bute Place
CF10 5AL Cardiff
UNITED KINGDOM
E-mail:
Tel. +44 1492533440
Internet: http://www.artscouncilofwales.org.uk
Fax +44 1492533677
Body responsible for mediation procedures
Office of the Independent Complaints Reviewer
c/o Lottery Forum, 7 Holbein Place
SW1W 8NR London
UNITED KINGDOM
E-mail:
Tel. +44 2075916038
Fax +44 2920441400
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Please see Arts Council of Wales complaints procedure available to download from our website at http://www.artscouncilofwales.org.uk/3252.file.dld.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
15.8.2011