Designed to Smile.
Contract notice
Supplies
Section I: Contracting authority
NHS Wales Shared Services
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor Brecknock House
For the attention of: Leah Dixon
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271
Internet address(es):
General address of the contracting authority: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221
Further information can be obtained from: NHS Wales Shared Services
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor Brecknock House
For the attention of: Leah Dixon
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271
Internet address: http://www.procurement.wales.nhs.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Wales Shared Service
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor, Brecknock House
For the attention of: Leah Dixon
CF14 4xw Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271
Internet address: http://www.procurement.wales.nhs.uk
Tenders or requests to participate must be sent to: NHS Wales Shared Services
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor, Brecknock House
For the attention of: Leah Dixon
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271
Internet address: http://www.procurement.wales.nhs.uk
The contracting authority is purchasing on behalf of other contracting authorities: yes
http://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
Section II: Object of the contract
Purchase
Main site or location of works, place of delivery or of performance: http://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
NUTS code UKL
The contract will include:
- A preventative programme for Nursery/Primary school children:
This involves the delivery of School/Nursery based tooth brushing and fluoride varnish programmes for children aged 3-5 helping establish good habits early on. Also children aged 6-11 will receive a Fissure Sealant programme as well as preventative advice on how to look after their oral health.
- A preventative programme for children from birth to 3 years:
Links with Health Visitors and a wide range of professionals who work with young children. The aim is to give good consistent advice to parents, to provide toothbrushes and paste and encourage going to the dentist.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code pqq_31056 within the appropriate area.
33711700
Tenders may be submitted for one or more lots
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
Estimated value excluding VAT: 886 350 GBP
Description of these options: The duration of the contract is for an initial term of 1 year, with an option to extend for a further 12 months at the discretion of the Health Board.
Information about lots
Lot No: 10 Lot title: Bus Storage Unit33711700
- Height should be approximately 68 cm, Width 33cm, Depth 41 cm.
33711700
33711700
- 1450ppm Fluoride Toothpaste.
33711700
- Will be available to purchase from a retail outlet or supermarket - Suitable for 4 months+.
33711700
- Open beaker.
- Will be available to purchase from a retail outlet or supermarket.
33711700
- Designed to Smile LOGO.
33711700
33711700
- Minimum 1350ppm Fluoride Toothpaste with age appropriate labelling.
- Must be contained within a self sealing, biodegradable bag with air holes and the Designed to Smile Logo.
33711700
- Must be suitable for children under 3 years old.
- Toothbrush must be labelled with a symbol in order to correspond with the Brush Bus storage system.
- Toothbrush must fit into the Brush Bus Storage System.
33711700
33711700
- Toothbrush must be labelled with a symbol in order to correspond with the Brush Bus storage system.
- Toothbrush must fit into the Brush Bus Storage System.
33711700
33711700
33711700
33711700
33711700
33711700
- 1000ppm Toothpaste with age appropriate labelling.
- Must be contained within a self sealing, biodegradable bag with air holes and the Designed to Smile Logo.
33711700
- Minimum 1350ppm Fluoride Toothpaste with age appropriate labelling.
- Must be contained within a self sealing, biodegradable bag with air holes and the Designed to Smile Logo.
33711700
- Must hold 10 toothbrushes.
- Bus side sticker will include symbols and space for child's name.
- Brush Bus storage system will be stored by the supplier and delivered upon request.
Section III: Legal, economic, financial and technical information
Description of particular conditions: As set out in the Pre Qualification Questionnaire.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre Qualification Questionnaire.
As set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre Qualification Questionnaire.
Section IV: Procedure
Section VI: Complementary information
1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Contracting Authority intends to use an Etendering System in this procurement exercise:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms
3. The Contracting Authority will not accept completed PQQ''s after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
7. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB.
8. The authority reserves the right to award via a series of lots. The authority reserves the right to evaluate each lot as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots. Please note that the lots provided are not exhaustive, nor are any of the descriptions confirmed.
(WA Ref:1526)
Cardiff & Vale University Local Health Board on Behalf of NHS Wales Shared Services
Procurement Department, Brecknock House, University Hospital of Wales, Heath Park, Cardiff
CF14 4XW Cardiff
UNITED KINGDOM
E-mail:
Telephone: +44 2920746246
Internet address: http://www.procurement.wales.nhs.uk/index
Fax: +44 2920746271