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Designed to Smile.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor Brecknock House
For the attention of: Leah Dixon
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Further information can be obtained from: NHS Wales Shared Services
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor Brecknock House
For the attention of: Leah Dixon
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271
Internet address: http://www.procurement.wales.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Wales Shared Service
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor, Brecknock House
For the attention of: Leah Dixon
CF14 4xw Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271
Internet address: http://www.procurement.wales.nhs.uk

Tenders or requests to participate must be sent to: NHS Wales Shared Services
University Hospital of Wales, Heath Park
Contact point(s): Procurement, 8th Floor, Brecknock House
For the attention of: Leah Dixon
CF14 4XW Cardiff
UNITED KINGDOM
Telephone: +44 2920746246
E-mail:
Fax: +44 2920746271
Internet address: http://www.procurement.wales.nhs.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Designed to Smile.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

Main site or location of works, place of delivery or of performance: http://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Designed to Smile is a targeted National Oral Health Improvement Programme. Its primary focus is the improvement of the dental health of children in Wales.
The contract will include:
- A preventative programme for Nursery/Primary school children:
This involves the delivery of School/Nursery based tooth brushing and fluoride varnish programmes for children aged 3-5 helping establish good habits early on. Also children aged 6-11 will receive a Fissure Sealant programme as well as preventative advice on how to look after their oral health.
- A preventative programme for children from birth to 3 years:
Links with Health Visitors and a wide range of professionals who work with young children. The aim is to give good consistent advice to parents, to provide toothbrushes and paste and encourage going to the dentist.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code pqq_31056 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

33711700

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contract is for an initial term of 1 year with an option to extend for up to a further period of 12 months.
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
Estimated value excluding VAT: 886 350 GBP
II.2.2)Information about options
Options: yes
Description of these options: The duration of the contract is for an initial term of 1 year, with an option to extend for a further 12 months at the discretion of the Health Board.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 10 Lot title: Bus Storage Unit
1)Short description
Bus Storage Unit.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Three draw storage unit with castors,
- Height should be approximately 68 cm, Width 33cm, Depth 41 cm.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Special Care Toothbrush
1)Short description
Special Care Toothbrush.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Should be Sensodyne 3.5 or equivalent.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Special Care Take Home Pack
1)Short description
Special Care Take Home Pack.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Toothbrush must be Sensodyne 3.5 or equivalent.
- 1450ppm Fluoride Toothpaste.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Sealable Cup
1)Short description
Sealable Cup.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Sealable Free flow feeder cup with flip down lid/flip up spout.
- Will be available to purchase from a retail outlet or supermarket - Suitable for 4 months+.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Open Cup.
1)Short description
Open Cup.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Slanted training drinking cup.
- Open beaker.
- Will be available to purchase from a retail outlet or supermarket.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Toothbrush Welsh Rack and Lid
1)Short description
Toothbrush Welsh Rack and Lid.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Holds 10 brushes.
- Designed to Smile LOGO.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 17 Lot title: Rack Stickers
1)Short description
Rack Stickers.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
Rack Stickers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 03 Lot title: 6+ Homecare pack
1)Short description
6+ Homecare pack.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Toothbrush - Must be suitable for aged 6+.
- Minimum 1350ppm Fluoride Toothpaste with age appropriate labelling.
- Must be contained within a self sealing, biodegradable bag with air holes and the Designed to Smile Logo.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 04 Lot title: Toothbrush Programme - Pre School
1)Short description
Toothbrush Programme - Pre School.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Toothbrush.
- Must be suitable for children under 3 years old.
- Toothbrush must be labelled with a symbol in order to correspond with the Brush Bus storage system.
- Toothbrush must fit into the Brush Bus Storage System.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 05 Lot title: Tooth paste Programme - Pre-School
1)Short description
Tooth paste Programme - Pre-School.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- 1000ppm fluoride toothpaste.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 06 Lot title: Toothbrush Programme - 3-5 year olds
1)Short description
Toothbrush Programme - 3-5 year olds.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Toothbrush.
- Toothbrush must be labelled with a symbol in order to correspond with the Brush Bus storage system.
- Toothbrush must fit into the Brush Bus Storage System.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 07 Lot title: Tooth paste Programme - 3-5 year
1)Short description
Tooth paste Programme - 3-5 year.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Must be a minimum of 1350ppm fluoride toothpaste.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 09 Lot title: Bus Side Sticker Replacement
1)Short description
Bus Side Sticker Replacement.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Bus Side sticker will include symbols and space for child's name.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 16 Lot title: Rack Toothbrushes
1)Short description
Rack Toothbrushes.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Toothbrush to fit in rack.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 18 Lot title: Hygiene mouth models plus demo brush (Plus Teachers notes)
1)Short description
Hygiene mouth models plus demo brush (Plus Teachers notes).
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
Hygiene mouth models plus demo brush (Plus Teachers notes).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 19 Lot title: 16CM 2 Minute Sand timer
1)Short description
16CM 2 Minute Sand timer.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
16CM 2 Minute Sand timer.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 01 Lot title: 0-2 Homecare Pack
1)Short description
0-2 Homecare Pack.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Toothbrush.
- 1000ppm Toothpaste with age appropriate labelling.
- Must be contained within a self sealing, biodegradable bag with air holes and the Designed to Smile Logo.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 02 Lot title: 3-6 Homecare Pack
1)Short description
3-6 Homecare Pack.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Toothbrush.
- Minimum 1350ppm Fluoride Toothpaste with age appropriate labelling.
- Must be contained within a self sealing, biodegradable bag with air holes and the Designed to Smile Logo.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 08 Lot title: Brush Bus Storage System.
1)Short description
Brush Bus Storage System.
2)Common procurement vocabulary (CPV)

33711700

3)Quantity or scope
- Must be the shape of a bus.
- Must hold 10 toothbrushes.
- Bus side sticker will include symbols and space for child's name.
- Brush Bus storage system will be stored by the supplier and delivered upon request.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Pre Qualification Questionnaire.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As set out in the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
13/1903/EC
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
30.9.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
7.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers Instructions How to Express Interest in this Tender:-

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Contracting Authority intends to use an Etendering System in this procurement exercise:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms
3. The Contracting Authority will not accept completed PQQ''s after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
7. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB.
8. The authority reserves the right to award via a series of lots. The authority reserves the right to evaluate each lot as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots. Please note that the lots provided are not exhaustive, nor are any of the descriptions confirmed.
(WA Ref:1526)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Cardiff & Vale University Local Health Board on Behalf of NHS Wales Shared Services
Procurement Department, Brecknock House, University Hospital of Wales, Heath Park, Cardiff
CF14 4XW Cardiff
UNITED KINGDOM
E-mail:
Telephone: +44 2920746246
Internet address: http://www.procurement.wales.nhs.uk/index
Fax: +44 2920746271

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will allow, on a voluntary basis, a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.8.2013