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Connected Capital Programme - Ultrafast Connectivity Demonstrator.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement
For the attention of: Miranda Cannibal
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296241
E-mail:

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement
For the attention of: Miranda Cannibal
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296241
E-mail:
Internet address: http://www.edinburgh.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement
For the attention of: Miranda Cannibal
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296241
E-mail:
Internet address: http://www.edinburgh.gov.uk

Tenders or requests to participate must be sent to: The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement
For the attention of: Miranda Cannibal
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296241
E-mail:
Internet address: http://www.edinburgh.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Connected Capital Programme - Ultrafast Connectivity Demonstrator.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The City of Edinburgh Council requires the supply of a variety of equipment as outlined in section 8 of the Specification (Schedule A) to support the Connected Capital Voucher Scheme to help promote the use of ultrafast broadband within Small and Medium sized businesses in Edinburgh.
In addition to this, it is a requirement of this contract that the supplier is able to provide training of a maximum of ten people to operate and maximise the benefits of the equipment as well as provide full support, maintenance and upkeep for the equipment throughout the life of the contract. Please see section 9 of Schedule A - Specification for full details.
Where the Council feels applicable, the contractor may also be asked to provide support for demonstration activities to help promote and maximise the benefits of the equipment. Please see section 10 of Schedule A - Specification for further details.
All requirements and responsibilities under this contract are outlined in the Specification - Schedule A and also within the Pre-Qualification Questionnaire attached.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=293321.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)

32321200, 32322000, 42962000, 42991200, 38520000, 30231300, 38652100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 0 and 400 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract may be extended for an optional 12 months at the sole discretion of City of Edinburgh Council.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 26.5.2014. Completion 25.5.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
If an organisation achieves an amber rating in terms of Appendix 1 of the Pre-Qualification Questionnaire, additional information or protection will be required to ensure that the Council is adequately protected from the risk of supplier failure.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to section 17 of Schedule A - Specification and the Council's terms and conditions for full details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: City of Edinburgh Council may introduce contract performance conditions relating in particular to environmental and social/economic development to the extent that it is relevant to the subject matter of the contract. This will become available at the Invitation to Tender Stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire for full details.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
Bidders have the option of supplying three types of information in regards to economic/financial standing, as fully detailed within the pre-qualification questionnaire at Part C.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All technical and professional capability requirements are detailed within the Pre-Qualification Questionnaire, specifically at Part G.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The criteria for selecting candidates is fully detailed within the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CT5200
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.2.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
6.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Please refer to Schedule A - Specification and the attached Pre-Qualification Questionnaire for full details regarding the commission.
(SC Ref:293321).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers on day 1 of the standstill period. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.2.2014