Provision of Insurance Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hanover (Scotland) Housing Association
95 McDonald Road
Contact point(s): Finance and Risk Management
For the attention of: Karen Jamieson
EH7 4NS Edinburgh
UNITED KINGDOM
Telephone: +44 1315570598
E-mail:
Fax: +44 1315577424

Internet address(es):

General address of the contracting authority: http://www.hsha.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Insurance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Indemnity for the following areas:
Residential and Commercial Property Damage
Tenants contents - All Risks Basis including full Terrorism,
Accidental Damage and Loss
Business Interruption
Employers liability
Public Liability
Professional Indemnity
Directors and Officers Liability
Fidelity Guarantee
Commercial Legal Expenses
Motor Legal Expenses
Engineering Inspection
Engineering Insurance
Contract Works (Inc. Terrorism)
Computer (Inc. Terrorism)
Group Personal Accident and Travel
Money
All Risks

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=249210

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=249210

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
II.1.6)Common procurement vocabulary (CPV)

66510000, 66513200, 66514110, 66515200, 66516000, 66516500, 66516400, 66519200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
1 year.
II.2.2)Information about options
Options: yes
Description of these options: Possible option to extend contract for a further year.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.8.2013. Completion 31.7.2014

Information about lots

Lot No: 1 Lot title: Residential and Commercial Property Damage including Terrorism.
1)Short description
Material Damage:
Housing Stock (Rented)
Housing Stock (Factored)
Landlord Contents
Office Buildings
Office Contents (Excl. Computer
Equipment)
Money
All Risks (Incl. Street Furniture)
Gross Revenue
Loss of Rent
Additional Increased Cost of Working
2)Common procurement vocabulary (CPV)

66515200

3)Quantity or scope
One year with option to extend.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Tenants Contents Including Terrorism.
1)Short description
All Risks basis including Full Terrorism
Accidental Damage
Accidental Loss.
2)Common procurement vocabulary (CPV)

66516400

3)Quantity or scope
One year with option to extend.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Combined Liability.
1)Short description
Employers Liability
Public Liability.
2)Common procurement vocabulary (CPV)

66516000

3)Quantity or scope
One year with option to extend.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Professional Risks.
1)Short description
Professional Indemnity
Directors and Officers
Fidelity Guarantee
Commercial Legal Expenses.
2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope
One year with option to extend.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Motor Fleet / Motor Legal Expenses.
1)Short description
Motor Fleet.
2)Common procurement vocabulary (CPV)

66514110

3)Quantity or scope
One year with option to extend.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Group Personal Accident and Travel.
1)Short description
Group Personal Accident and Travel.
2)Common procurement vocabulary (CPV)

66512100

3)Quantity or scope
One year with option to extend.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Engineering Inspection/Insurance/Contract Works/Computers.
1)Short description
Engineering Inspection
Engineering Insurance
Contract Works (Inc. Terrorism)
Computers (Inc. Terrorism).
2)Common procurement vocabulary (CPV)

66513200, 66519200, 66510000

3)Quantity or scope
One year with option to extend.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
F&RM;/002/12/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
22.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:249210).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Colin Gibson
95 McDonald Road
EH7 4NS Edinburgh
UNITED KINGDOM
E-mail:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: HSHA will incorporate a minimum of 10 calendar days standstill period after notification to unsuccessful applicants of the award decision. The period allows unsuccessful applicants to seek a debriefing from HSHA before the contract is entered into and to provide an opportunity to seek to challenge the award decision before it is implemented.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.1.2013