:Leisure management services procurement.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
North Down Borough Council
Town Hall, The Castle
Contact point(s): Leisure and Community Services
For the attention of: Head of Leisure and Community Services
BT20 4BT Bangor
UNITED KINGDOM
Telephone: +44 2891270371
Internet address(es)
General address of the contracting authority www.northdown.gov.uk/tenders
Address of the buyer profile https://e-sourcingni.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Leisure management services procurement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Main place of performance: The site of the new leisure centre in Bangor, Queens Leisure Complex, Holywood and various other sites across the North Down Borough Council area as may be required throughout the term of the contract and as further detailed in Section 1 of the Memorandum of Information.
Service category No 26: Recreational, cultural and sporting services
Main place of performance: The site of the new leisure centre in Bangor, Queens Leisure Complex, Holywood and various other sites across the North Down Borough Council area as may be required throughout the term of the contract and as further detailed in Section 1 of the Memorandum of Information.
NUTS code UKN03
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
North Down Borough Council (the Council) recently carried out an options appraisal to assess the optimum means of delivering leisure services in the North Down area. This appraisal was prompted by the construction of a major new leisure centre in Bangor incorporating a 50 metre pool which is due to open at the end of 2012 (the Leisure Centre). This facility will include Northern Ireland"s first 50m FINA International Specification swimming pool as well as a diving pool, leisure waters, a fitness suite, a full range of dry facilities and outdoor synthetic pitches.
The Council currently manages all leisure facilities and recreation grounds within its ownership. It is currently envisaged that the following facilities will fall within the scope of this contract:
Bangor Castle Leisure Centre (until it is replaced by the new Leisure Centre);
The new Leisure Centre;
Queen"s Leisure Complex, Holywood;
Spafield Pitch, Holywood; and
The proposed synthetic hockey pitch at Sullivan Upper School, Holywood (together the facilities).
The following additional facilities may also form part of the contract scope during its term (at the Council's sole discretion):
Bangor Sportsplex;
The Council"s recreation grounds; and.
Any other leisure facility which might come into the ownership of the Council during the term of the contract (together the Additional Facilities).
The Council is also minded to include the services currently provided by the Council's Sports Development Unit as part of this contract, however, such sports development services and the Additional Facilities will be open to consideration as part of the competitive dialogue.
The Council wishes to engage an operator to manage, maintain and operate the Facilities and, if required, the Additional Facilities. It is also expected that the successful candidate will be required to manage the mobilisation, opening and commissioning of the new Leisure Centre. Candidates are referred to the Memorandum of Information (a copy of which may be obtained in the manner described in Section VI.3 below) for further details of the project. The initial contract will be for a period of 10 years with an option to extend the contract for a further 5 years.
The Council now invites expressions of interest from suitably qualified candidates by way of completion and return of the pre-qualification questionnaire, which can be obtained in the manner described in section VI.3 below.
The Council currently manages all leisure facilities and recreation grounds within its ownership. It is currently envisaged that the following facilities will fall within the scope of this contract:
Bangor Castle Leisure Centre (until it is replaced by the new Leisure Centre);
The new Leisure Centre;
Queen"s Leisure Complex, Holywood;
Spafield Pitch, Holywood; and
The proposed synthetic hockey pitch at Sullivan Upper School, Holywood (together the facilities).
The following additional facilities may also form part of the contract scope during its term (at the Council's sole discretion):
Bangor Sportsplex;
The Council"s recreation grounds; and.
Any other leisure facility which might come into the ownership of the Council during the term of the contract (together the Additional Facilities).
The Council is also minded to include the services currently provided by the Council's Sports Development Unit as part of this contract, however, such sports development services and the Additional Facilities will be open to consideration as part of the competitive dialogue.
The Council wishes to engage an operator to manage, maintain and operate the Facilities and, if required, the Additional Facilities. It is also expected that the successful candidate will be required to manage the mobilisation, opening and commissioning of the new Leisure Centre. Candidates are referred to the Memorandum of Information (a copy of which may be obtained in the manner described in Section VI.3 below) for further details of the project. The initial contract will be for a period of 10 years with an option to extend the contract for a further 5 years.
The Council now invites expressions of interest from suitably qualified candidates by way of completion and return of the pre-qualification questionnaire, which can be obtained in the manner described in section VI.3 below.
II.1.6)Common procurement vocabulary (CPV)
92600000, 79993000, 92610000, 92620000, 79993100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope
Estimated value (excluding VAT) 760 000 GBP per annum over a total potential 15 year contract term (being the initial 10 year term with an option to extend for a further 5 years).
II.2.2)Information about options
Options: yes
Description of these options: The initial contract period will be for up to 10 (ten) years. The contract will include an option to extend the contract for a further period of up to 5 (five) years. Any such option would be exercisable at the Council's discretion and may apply to all of the services, or alternatively only to specific services.
Description of these options: The initial contract period will be for up to 10 (ten) years. The contract will include an option to extend the contract for a further period of up to 5 (five) years. Any such option would be exercisable at the Council's discretion and may apply to all of the services, or alternatively only to specific services.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required
A parent company quarantee(s) and/or a performance bond may be required as a condition of award of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
The main terms will be detailed in the form of contract which will be provided to all candidates invited to take part in a dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
No special legal form is required but one member of a consortium may be required to accept responsibility for the other member(s), and a consortium may be required to form a legal entity with appropriate parent company guarantees as a condition of award of contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The candidate and/or members of the consortium in aggregate must meet the requirements described in paragraph 3 of Part B of the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The candidate and/or members of the consortium in aggregate must meet the requirements set out in section B and paragraph 3 of Part B of the Pre-Qualification Questionnaire a copy of which is obtainable from the contact point identified in section VI.3.
Minimum level(s) of standards possibly required: The candidate and/or members of the consortium must provide the evidence as further described in section B and paragraph 3 of Part B of the Pre-qualification questionnaire a copy of which is obtainable from the contact point identified in section VI.3.
Minimum level(s) of standards possibly required: The candidate and/or members of the consortium must provide the evidence as further described in section B and paragraph 3 of Part B of the Pre-qualification questionnaire a copy of which is obtainable from the contact point identified in section VI.3.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The candidate and/or members of the consortium must meet the requirements set out in section C and paragraph 3 of Part B of the Pre-qualification questionnaire a copy of which is obtainable from the contact point identified in section VI.3.
The candidate and/or members of the consortium must meet the requirements set out in section C and paragraph 3 of Part B of the Pre-qualification questionnaire a copy of which is obtainable from the contact point identified in section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
31.10.2011 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
23.11.2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Copies of the Pre-Qualification Questionnaire and the accompanying Memorandum of Information can be obtained from the eSourcing NI tendering platform, please see below for instructions on how to register.
Suppliers Instructions How to Express Interest in this Tender:
3. Responding to the tender - click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on +44 8003684850.
Please note that "request to participate" is by completion and return of the Pre-Qualification Questionnaire via the eSourcing NI online portal by no later than 3pm on 31.10.2011. Candidates should also note that the Council believes that the recreational, cultural and sporting services to which this procurement exercise relates fall within Part B of Schedule 3 of the Public Contracts Regulations 2006 and Annex IIB of directive 2004/18/EC. Although the Council currently intends to follow a procedure similar to the competitive dialogue procedure, the Council reserves the right to depart from this procedure at any time at its sole discretion. In relation to Section II 1.9. please note that variants may be accepted by the Council provided that their form and nature are approved by the Council in advance. Candidates should also note that a Review of Public Administration (RPA) in Northern Ireland may entail the reorganisation of local councils into a smaller number of larger councils. Whilst no date has been agreed for implementation, 2015 is regarded as a possibility. The intention is that once awarded, the contract would transfer to the benefit of any successor Council should RPA proceed during its term. The successful candidate shall also be required to support the Council's economic and social objectives. Accordingly, the successful candidate shall be required to comply with the social and environmental conditions which may be included in the contract.
(MT Ref:82505).
The Council considers that this contract may be suitable for candidates that are small or medium enterprises (SMEs). However, any selection of candidates will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click "continue" - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure);
2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs open to all suppliers" link. (These are Pre-qualification questionnaires or Invitations to Tender open to any registered supplier) - click on the relevant PQQ/ ITT to access the content. - Click the "Express Interest" button at the top of the page. This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box;3. Responding to the tender - click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on +44 8003684850.
Please note that "request to participate" is by completion and return of the Pre-Qualification Questionnaire via the eSourcing NI online portal by no later than 3pm on 31.10.2011. Candidates should also note that the Council believes that the recreational, cultural and sporting services to which this procurement exercise relates fall within Part B of Schedule 3 of the Public Contracts Regulations 2006 and Annex IIB of directive 2004/18/EC. Although the Council currently intends to follow a procedure similar to the competitive dialogue procedure, the Council reserves the right to depart from this procedure at any time at its sole discretion. In relation to Section II 1.9. please note that variants may be accepted by the Council provided that their form and nature are approved by the Council in advance. Candidates should also note that a Review of Public Administration (RPA) in Northern Ireland may entail the reorganisation of local councils into a smaller number of larger councils. Whilst no date has been agreed for implementation, 2015 is regarded as a possibility. The intention is that once awarded, the contract would transfer to the benefit of any successor Council should RPA proceed during its term. The successful candidate shall also be required to support the Council's economic and social objectives. Accordingly, the successful candidate shall be required to comply with the social and environmental conditions which may be included in the contract.
(MT Ref:82505).
The Council considers that this contract may be suitable for candidates that are small or medium enterprises (SMEs). However, any selection of candidates will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of Northern Ireland.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
29.9.2011