QUB/1312/13 Provision of Fire Alarm Maintenance Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Queen's University Belfast
University Road
For the attention of: Betty Robinson
BT7 1NN Belfast
UNITED KINGDOM
Telephone: +44 2890973026
E-mail:
Fax: +44 2890971390
Internet address(es):
General address of the contracting authority: www.qub.ac.uk
Address of the buyer profile: www.qub.ac.uk/po
Further information can be obtained from: Queens University Belfast
Purchasing Office, University Road
BT7 1NN Belfast
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Queens University Belfast
Purchasing Office, University Road
BT7 1NN Belfast
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be sent to: Queens University Belfast
Purchasing Office, University Road
BT17 1NN
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
QUB/1312/13 Provision of Fire Alarm Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Service category No 1: Maintenance and repair services
NUTS code UKN01
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Queens University Belfast is inviting tenders for the Provision of Fire Alarm Maintenance and Installation Services at various locations and sites across the University. Please refer to the Letter of Invitation for further details.
II.1.6)Common procurement vocabulary (CPV)
31625200, 45312100, 31625100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
There are approximately one hundred separate fire alarm systems; ranging from very large multi-panel networks to simple stand alone conventional systems. Most addressable systems are Gent Vigilon or 3400 series; there are some older Nittan conventional systems distributed around the estate and Morley addressable systems at the RVH site. Most fire alarm systems are remotely monitored by the University's Security Control room using a converged network system via Ethernet interfaces.
Estimated value excluding VAT: 450 000 GBP
Estimated value excluding VAT: 450 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for an initial period of 12 months with a further four options to extend, each by a 12 month period.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
Description of these options: The contract will be for an initial period of 12 months with a further four options to extend, each by a 12 month period.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
Number of possible renewals: 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documents.
Minimum level(s) of standards possibly required: Please refer to tender documents for details.
Minimum level(s) of standards possibly required: Please refer to tender documents for details.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents for details.
Minimum level(s) of standards possibly required:
Please refer to tender document for details.
Please refer to tender documents for details.
Minimum level(s) of standards possibly required:
Please refer to tender document for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please refer to tender documents for details.
Reference to the relevant law, regulation or administrative provision: Please refer to tender documents for details.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QUB/1312/13
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 27.2.2014
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.3.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.
Estimated timing for further notices to be published: 60 months.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
22.1.2014