Provision of Non-Life Insurance Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Down District Council
c/o Marsh Ltd, Bedford House, Bedford Street
For the attention of: Karen McLaverty
BT2 7DX Belfast
UNITED KINGDOM
Telephone: +44 2890556239
E-mail:
Fax: +44 2890556166
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Non-Life Insurance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
NUTS code UKN03
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of Non-Life Insurance Services.
II.1.6)Common procurement vocabulary (CPV)
66510000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Cover afforded under policy, Long Term Agreements, Excesses, Added value Features etc. The above list are examples of options, and options quoted are not limited to these.
Description of these options: Cover afforded under policy, Long Term Agreements, Excesses, Added value Features etc. The above list are examples of options, and options quoted are not limited to these.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2015
Information about lots
Lot No: 1 Lot title: Combined Liability Insurance1)Short description
Combined Liability Insurance to include Employers Liability, Public Liability and Products Liability.
2)Common procurement vocabulary (CPV)
66510000, 66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Motor Fleet Insurance
1)Short description
Motor Fleet Insurance including Uninsured Loss Recovery.
2)Common procurement vocabulary (CPV)
66510000, 66514110
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Fidelity Guarantee
1)Short description
Fidelity Guarantee Insurance.
2)Common procurement vocabulary (CPV)
66510000, 66515411
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Computer Insurance
1)Short description
Computer Insurance.
2)Common procurement vocabulary (CPV)
66510000, 66519300
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Personal Accident and Business Travel Insurance
1)Short description
Personal Accident and Business Travel Insurance.
2)Common procurement vocabulary (CPV)
66510000, 66512000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: All Risks Insurance
1)Short description
All Risks Cover in respect of collections at Down County Museum.
2)Common procurement vocabulary (CPV)
66510000, 66515200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Officials Indemnity Insurance
1)Short description
Officials Indemnity Insurance including Professional Indemnity Insurance.
2)Common procurement vocabulary (CPV)
66510000, 66516500
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Marine Hull
1)Short description
Marine Hull Insurance.
2)Common procurement vocabulary (CPV)
66510000, 66514120
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Environmental Liability Insurance
1)Short description
Environmental Liability Insurance.
2)Common procurement vocabulary (CPV)
66510000, 66516400
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 28.5.2014. Completion 27.5.2015
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) Insurance carriers should be authorised to write the classes of business required in accordance with all relevant legislation.
(2) Insurance carriers must be able to produce on request a certificate issued by the appropriate regulatory authority indicating the types of insurance they are authorised to provide.
(3) Insurance carriers must comply with the relevant Department of Trade and Industry regulations.
(2) Insurance carriers must be able to produce on request a certificate issued by the appropriate regulatory authority indicating the types of insurance they are authorised to provide.
(3) Insurance carriers must comply with the relevant Department of Trade and Industry regulations.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Insurance carriers must be authorised to conduct business in the classes of insurance required in accordance with the provisions of the Insurance Comanies act 1982 and any statutory modifications thereof.
Minimum level(s) of standards possibly required: A minimum credit rating of BBB (S&P;); or A- (AM Best) must be achieved along with an unemcumbered policyholder surplus of at least 50,000,000 USD.
Minimum level(s) of standards possibly required: A minimum credit rating of BBB (S&P;); or A- (AM Best) must be achieved along with an unemcumbered policyholder surplus of at least 50,000,000 USD.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Confirmation that the company is registered with the FSA or other national regulatory body.
Confirmation that the company is registered with the FSA or other national regulatory body.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Cost. Weighting 65
2. Ability to demonstrate how the claims handling process will benefit the Council. Weighting 15
3. Ability to deliver and maintain quality during the duration of the Contract.. Weighting 10
4. Ability to develop/deliver an Action Plan which would add value to the Council's activities.. Weighting 10
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.1.2014 - 15:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.1.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
13.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Annual.
Estimated timing for further notices to be published: Annual.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The following providers have been pre-selected: Ace, Allianz, Amlin, Aviva, Axa, Arthur J Gallagher, AIG, Chubb, DAS, Ecclesiastical, Hiscox, HSB Haughton, IPBM, Liberty, Mitsui, NMU, QBE, RSANI Ltd, RSA PLC, Travelers, Zurich, XL.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.12.2013