Supply & Delivery of Plants and Associated Goods & Services.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Lisburn City Council
Lagan Valley Island
For the attention of: Amanda Culbert
BT27 4RL Lisburn
UNITED KINGDOM
Telephone: +44 2892509224
E-mail:
Internet address(es):
Electronic access to information: http://e-sourcingni.bravosolution.co.uk/web/login.shtml
Electronic submission of tenders and requests to participate: http://e-sourcingni.bravosolution.co.uk/web/login.shtml
Further information can be obtained from: Lisburn City Council
Lagan Valley Island
For the attention of: Amanda Culbert
BT27 4RL Lisburn
UNITED KINGDOM
Internet address: https://e-sourcingni.bravosolution.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Lisburn City Council
Lagan Valley Island
For the attention of: Amanda Culbert
BT27 4RL Lisburn
UNITED KINGDOM
Internet address: https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be sent to: Lisburn City Council
Lagan Valley Island
For the attention of: Amanda Culbert
Lisburn
UNITED KINGDOM
Internet address: https://e-sourcingni.bravosolution.co.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply & Delivery of Plants and Associated Goods & Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: Lisburn City Council area.
NUTS code
Main site or location of works, place of delivery or of performance: Lisburn City Council area.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Lisburn City Council wishes to appoint a suitably experienced company for the supply & delivery of plants and associated goods & services.
II.1.6)Common procurement vocabulary (CPV)
03451000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Tenderers are invited to tender for one or more lots for the supply & delivery of plants and associated services for a period of 1 year + 1 + 1.
II.2.2)Information about options
Options: yes
Description of these options: 1 year with 2 possible options to extend for 12 months each.
Description of these options: 1 year with 2 possible options to extend for 12 months each.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: 1) Supply & Delivery of Roses1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply and Delivery of Spring Bulbs
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: 3) Supply and Delivery of Summer Bedding Plants
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: 4) Supply and Delivery of Winter Bedding Plants
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: 5) Supply and Delivery of Perennials
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: 6) Hanging Baskets Service (Supply & Fill)
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: 7) Hanging Basket Service (Put Up & Take Down)
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: 8) Supply and Delivery of Filled Window Boxes
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: 9) Supply and Delivery of Filled Planters and Containers
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: 10) Supply and Delivery of Trees and Shrubs
1)Short description
2)Common procurement vocabulary (CPV)
03451000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Obliged to enter into a contract with Lisburn City Council.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Uptake of contract extensions for 2014 and 2015 will be subject to satisfactory achievement of outputs.
Description of particular conditions: Uptake of contract extensions for 2014 and 2015 will be subject to satisfactory achievement of outputs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Insurance Requirements to apply as per the tender documents.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
esourcing ITT_20217. Schedule
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.12.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement Officer & Assistant Director of Technical Services.
Additional information about authorised persons and opening procedure: Procurement Officer & Assistant Director of Technical Services.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Lisburn City Council
Lagan Valley Island
BT27 4RL Lisburn
UNITED KINGDOM
Body responsible for mediation procedures
Lisburn City Council
Lagan Valley Island
BT27 4RL Lisburn
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Lisburn City Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5)/
Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
Lisburn City Council
Lagan Valley Island
BT27 4RL Lisburn
UNITED KINGDOM
Telephone: +44 2892509250
VI.5)Date of dispatch of this notice:
7.11.2013