Vehicle Parts.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Southern Education and Library Board
3 Charlemont Place, The Mall
For the attention of: Linda Best
BT61 9AX Armagh
UNITED KINGDOM
Telephone: +44 2837512549
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Vehicle Parts.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Currently to vehicle maintenance workshops in the Southern Education and Library Board's area, the Western Education and Library Board's area and the North Eastern Education and Library Board's area, all within Northern Ireland.
Purchase
Main site or location of works, place of delivery or of performance: Currently to vehicle maintenance workshops in the Southern Education and Library Board's area, the Western Education and Library Board's area and the North Eastern Education and Library Board's area, all within Northern Ireland.
NUTS code UKN0
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in months: 36II.1.5)Short description of the contract or purchase(s)
Supply and delivery of vehicle parts for an existing fleet of vehicles currently to three of the five Northern Ireland Education and Library Boards in Northern Ireland (North Eastern Education and Library Board, Western Education and Library Board, Southern Education and Library Board) as and when required during the period of the framework.
II.1.6)Common procurement vocabulary (CPV)
34300000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This is a call-off framework for the supply and delivery of vehicle parts for an existing fleet of vehicles to three of the five Northern Ireland Education and Library Boards (North Eastern, Western and Southern Boards) as and when required during the period of the framework. The average annual spend, based on the last three year period, is GBP 490,000. However, the Board cannot give guarantees regarding the value of business or number of orders placed during the period of this forthcoming framework.
II.2.2)Information about options
Options: yes
Description of these options: Framework period: the initial framework is period ending 31.12.2014 with options to extend for 2 further periods of 12 months each. A further 3 month maximum extension option is also included should it be required due to a delay in the establishment of any succeeding framework.
Description of these options: Framework period: the initial framework is period ending 31.12.2014 with options to extend for 2 further periods of 12 months each. A further 3 month maximum extension option is also included should it be required due to a delay in the establishment of any succeeding framework.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Completion 31.12.2016
Information about lots
Lot No: 1 Lot title: LOT 1 - IVECO1)Short description
Supply and delivery of vehicle parts for Iveco vehicles currently in 3 of the 5 NI Education and Library Boards as and when required during the period of the framework.
2)Common procurement vocabulary (CPV)
34300000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers Instructions How to Express Interest in this Tender~: Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and search for project 7679.
Lot No: 2 Lot title: LOT 2 - MAN
1)Short description
Supply and delivery of vehicle parts for MAN vehicles currently in 3 of the 5 NI Education and Library Boards as and when required during the period of the framework.
2)Common procurement vocabulary (CPV)
34300000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers Instructions How to Express Interest in this Tender~: Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and search for project 7679.
Lot No: 3 Lot title: LOT 3 - MERCEDES
1)Short description
Supply and delivery of vehicle parts for Mercedes vehicles currently in 3 of the 5 NI Education and Library Boards as and when required during the period of the framework.
2)Common procurement vocabulary (CPV)
34300000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers Instructions How to Express Interest in this Tender~: Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and search for project 7679.
Lot No: 4 Lot title: LOT 4 - FORD
1)Short description
Supply and delivery of vehicle parts for Ford vehicles currently in 3 of the 5 NI Education and Library Boards as and when required during the period of the framework.
2)Common procurement vocabulary (CPV)
34300000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers Instructions How to Express Interest in this Tender~: Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and search for project 7679.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contained within the various tender document attachments
Description of particular conditions: Contained within the various tender document attachments
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Tender Number 51012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.11.2013 - 16:30
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.11.2013 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
To express interest in this tender please register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and follow the instructions.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Southern Education and Library Board will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.10.2013