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UWE/011/2013E Removal Services and Furniture Disposal.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of the West of England
Coldharbour Lane
For the attention of: Andrew Parsons
BS16 1QY Bristol
UNITED KINGDOM
Telephone: +44 1173283959
E-mail:
Fax: +44 1173283985

Internet address(es):

General address of the contracting authority: http://www.uwe.ac.uk

Address of the buyer profile: http://www.uwe.ac.uk/finance/purchasing/welcome/profile.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

University of Bristol
Senate House, Tyndall Avenue
BS8 1TH Bristol
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UWE/011/2013E Removal Services and Furniture Disposal.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 20: Supporting and auxiliary transport services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
The Universities of the West of England and Bristol invite tenders for the provision of removal services ( including portering services, provision of crates, storage facilities) and tenders for removal and recycling / reuse of furniture (University of the West of England only).
Economic operators are invited to submit tenders to UWE no later than 12pm 28.10.2013.
II.1.6)Common procurement vocabulary (CPV)

60100000, 63120000, 98340000, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1: Business removal services including portering, crate hire and storage. This lot covers both the University of the West of England and the University of Bristol.
Lot 2: Removal and / or disposal / recycling / re use of bulky items and furniture. This lot is intended for the University of the West of England only.
Economic operators may submit tenders for either of both lots.
Duration of this contract will be up to 4 years subject to satisfactory perfomance and the business needs of the Universities.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Business Removal Services
1)Short description
Removal services including portering, provision of crates, storage facilities
2)Common procurement vocabulary (CPV)

60100000, 98340000, 63120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Removal / Disposal of Bulky Items and Furniture
1)Short description
Removal and / or disposal / recycling / re use of bulky items and furniture.
2)Common procurement vocabulary (CPV)

60100000, 90514000, 63120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
All potential providers will be required to complete a Supplier Appraisal form which MUST be returned with your tender. Failure to complete this document will result in automatic disqualification.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per the tender documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Supplier Appraisal. This is included in the tender pack which can be requested via https://in-tendhost.co.uk/he/aspx/Home .

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Supplier Appraisal. Supplier Appraisal documentation can be downloaded from https://in-tendhost.co.uk/he/aspx/Home .

Minimum level(s) of standards possibly required: The contracting authorities reserve the right to take reliability with regard to past performance into account when selecting suppliers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

As per Supplier Appraisal. Supplier Appraisal documentation can be downloaded from https://in-tendhost.co.uk/he/aspx/Home .

The contracting authorities reserve the right to take reliability with regard to past performance into account when selecting suppliers.
Minimum level(s) of standards possibly required:
Full details of minimum standards can be found in the supplier appraisal documentation.
The contracting authorities reserve the right to take reliability with regard to past performance into account when selecting suppliers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UWE/011/2013E
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.10.2013 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.10.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 28.10.2013 - 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Expressions of interest and requests for tender documents can be registered at https://in-tendhost.co.uk/he/aspx/Home . Tenderers will be required to complete a supplier appraisal form. Failure to complete a supplier appraisal form will result in disqualification from the tender process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of the West of England
UNITED KINGDOM

Body responsible for mediation procedures

University of the West of England
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5)(for Utilities) utilities contracts Regulations (SI 2005 No6) (delete where appropriate) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

University of the West of England
Coldharbour Lane
BS16 1QY Bristol
UNITED KINGDOM

VI.5)Date of dispatch of this notice:
10.9.2013