Heavy catering, refrigeration equipment.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Southern Education and Library Board
3 Charlemont Place, The Mall
For the attention of: Linda Best
BT61 9AX Armagh
UNITED KINGDOM
Telephone: +44 2837512549
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Heavy catering, refrigeration equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Supply and delivery of heavy catering refrigeration equipment to school meals kitchens and other educational establishments throughout Northern Ireland.
Purchase
Main site or location of works, place of delivery or of performance: Supply and delivery of heavy catering refrigeration equipment to school meals kitchens and other educational establishments throughout Northern Ireland.
NUTS code UKN0
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in months: 16II.1.5)Short description of the contract or purchase(s)
Supply and delivery of heavy catering refrigeration equipment (including refrigerators, freezers, blast chillers, refrigerated display units and refrigerated well units) to school meals kitchens and other educational establishments throughout Northern Ireland as and when required during the period of the framework.
II.1.6)Common procurement vocabulary (CPV)
42513000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This is a call-off contract for the catering service of all five Northern Ireland Education and Library Boards to use for the purchase of heavy catering refrigeration equipment (including refrigerators, freezers, blast chillers, refrigerated display units and refrigerated well units) to school meals kitchens and other educational establishments throughout Northern Ireland as and when required during the period of the contract. The estimated annual value of the contract is 480 000 GBP. However, the Board can give no guarantee of the value of business, or number of orders which will be placed, during the period of this forthcoming contract as these are subject to the Boards' requirements and available funding.
II.2.2)Information about options
Options: yes
Description of these options: Contract period: the initial contract period is for 16 months with option to extend for 2 further periods of 12 months each. A further 3 month maximum extension option is also included should it be required due to a delay in the establishment of any succeeding contract.
Description of these options: Contract period: the initial contract period is for 16 months with option to extend for 2 further periods of 12 months each. A further 3 month maximum extension option is also included should it be required due to a delay in the establishment of any succeeding contract.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Completion 30.9.2015
Information about lots
Lot No: 1 Lot title: Lot 1, item 1001)Short description
Supply and delivery of commercial refrigerators, 400-450 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2, item 200
1)Short description
Supply and delivery of commercial refrigerators, 400-450 litres net usable capacity, narrow, suitable for use in confined spaces.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this. Suppliers instructions on how to express interest in this tender: register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and search for project number 8137.
Lot No: 3 Lot title: Lot 3, item 300
1)Short description
Supply and delivery of commercial refrigerators, 500-550 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4, item 400
1)Short description
Supply and delivery of commercial refrigerators, 551-600 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 5, item 500
1)Short description
Supply and delivery of commercial refrigerators, 601-650 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot 6, item 600
1)Short description
Supply and delivery of commercial refrigerators, 1000-1050 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Lot 7, item 700
1)Short description
Supply and delivery of upright freezer, 300-350 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Lot 8, item 800
1)Short description
Supply and delivery of chest freezers, 250-300 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Lot 9, item 900
1)Short description
Supply and delivery of chest freezers, 370-420 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Lot 10, item 1000
1)Short description
Supply and delivery of chest freezers, 520-570 litres net usable capacity.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Lot 11, Item 1100
1)Short description
Supply and delivery of blast chillers, 18-21kg capacity. To include full operator training.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Lot 12, item 1200
1)Short description
Supply and delivery of blast chillers, 30-36kg capacity. To include full operator training.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Lot 13, item 1300
1)Short description
Supply and delivery of bench top refrigerated display units, width 750mm.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Lot 14, item 1400
1)Short description
Supply and delivery of bench top refrigerated display units, width 1 000mm.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Lot 15, item 1500
1)Short description
Supply and delivery of bench top refrigerated display units, width 1 250mm.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 16 Lot title: Lot 16, items 1600, 1610 and 1620
1)Short description
Supply and delivery of free standing refrigerated display units with solid back. Width approximately 1 200mm.
Tray slide and coloured front panel also required for above item.
Tray slide and coloured front panel also required for above item.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 17 Lot title: Lot 17, items 1700, 1710 and 1720
1)Short description
Supply and delivery of free standing refrigerated display units with solid back. Width approximately 1 500mm.
Tray slide and coloured front panel also required for above item.
Tray slide and coloured front panel also required for above item.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 18 Lot title: Lot 18, items 1800, 1810 and 1820
1)Short description
Supply and delivery of free standing refrigerated display units with back access and full-size clear sliding doors at back. Width approximately 1 200mm.
Tray slide and coloured front panel also required for above item.
Tray slide and coloured front panel also required for above item.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 19 Lot title: Lot 19, items 1900, 1910 and 1920
1)Short description
Supply and delivery of free standing refrigerated display units with back access and full-size clear sliding doors at back. Width approximately 1 500mm.
Tray slide and coloured front panel also required for above item.
Tray slide and coloured front panel also required for above item.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 20 Lot title: Lot 20, items 2000 and 2010
1)Short description
Supply and delivery of refrigerated well units, width approximately 1 200mm.
Coloured front panel also required for above item.
Coloured front panel also required for above item.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 21 Lot title: Lot 21, items 2100 and 2110
1)Short description
Supply and delivery of refrigerated well units, width approximately 1 500mm.
Coloured front panel also required for above item.
Coloured front panel also required for above item.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 22 Lot title: Lot 22, items 2200 and 2210
1)Short description
Supply and delivery of refrigerated well units, width approximately 1 800mm.
Coloured front panel also required for above item.
Coloured front panel also required for above item.
2)Common procurement vocabulary (CPV)
42513000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contained within the various tender document attachments.
Description of particular conditions: Contained within the various tender document attachments.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Tender Number 50857
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.4.2012 - 16:30
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.4.2012 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 13.4.2012 - 08:00
Persons authorised to be present at the opening of tenders: no
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
To express interest in this tender please register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and follow the instructions.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Southern Education and Library Board will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
2.3.2012