DARD - Provision of arboricultural operation services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Agriculture and Rural Development (DARD)
CAFRE Greenmount Campus, 45 Tirgracy Road
For the attention of: Jacqueline Purdy
BT41 4PS Antrim
UNITED KINGDOM
Telephone: +44 2890816818
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DARD - Provision of arboricultural operation services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in years: 4II.1.5)Short description of the contract or purchase(s)
The scope of this contract will include the maintenance of all trees in the care of the Department of Agriculture and Rural Development as follows:
- The 3 CAFRE (College of agriculture, food and rural enterprise) campuses at Enniskillen, Greenmount and Loughry,
- Approximately 126 forest management units throughout Northern Ireland (see attached map in Appendix A for details),
- Rivers Agency sites across N. Ireland.
The services required under this contract are as follows:
- Directional / sectional felling of trees,
- Crown lifting / thinning / reduction of trees,
- Removal of storm damage and hung up branches,
- Stump removal / grinding,
- Cutting / shaping of hedges.
- The 3 CAFRE (College of agriculture, food and rural enterprise) campuses at Enniskillen, Greenmount and Loughry,
- Approximately 126 forest management units throughout Northern Ireland (see attached map in Appendix A for details),
- Rivers Agency sites across N. Ireland.
The services required under this contract are as follows:
- Directional / sectional felling of trees,
- Crown lifting / thinning / reduction of trees,
- Removal of storm damage and hung up branches,
- Stump removal / grinding,
- Cutting / shaping of hedges.
II.1.6)Common procurement vocabulary (CPV)
77200000, 77211400, 77211500, 77340000, 77230000, 77342000, 77231000, 77341000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Main financing conditions and payment arrangements will be described in the Authority's conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special form is required but one member of a consortium may be required to accept prime contractor responsibility for the others member(s).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Project P5883
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.1.2012 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Additional information about authorised persons and opening procedure: Authorised Representative of Contracting Authority.
Place:
Clare House, 303 Airport Road West, Belfast BT3 9ED, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yesAdditional information about authorised persons and opening procedure: Authorised Representative of Contracting Authority.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority will use an eTendering system in this procurement exercise. Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
Suppliers instructions how to express interest in this tender:
- Enter your correct business and user details,
- Note the username you chose and click ‘Save’ when complete,
- You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
- Login to the portal with the username/password,
- Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
- Click on the relevant PQQ/ ITT to access the content,
- Click the ‘Express Interest’ button at the top of the page,
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
- You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
- Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once):
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register:
- Accept the terms and conditions and click ‘continue’,- Enter your correct business and user details,
- Note the username you chose and click ‘Save’ when complete,
- You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
- Login to the portal with the username/password,
- Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
- Click on the relevant PQQ/ ITT to access the content,
- Click the ‘Express Interest’ button at the top of the page,
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
- You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
- Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
12.12.2011