Ormiston Academies Trust Electricity and Gas Tender 2016.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Electronic submission of tenders and requests to participate: www.mytenders.org.
Ormiston Academies Trust
Ormiston House, 144 Newhall Street
Contact point(s): Ginger Energy Ltd
For the attention of: Chris Felgate
B3 1RY Birmingham
UNITED KINGDOM
Telephone: +44 1212141562
E-mail:
Fax: +44 8447361841
Internet address(es):
General address of the contracting authority: http://www.ormistonacademiestrust.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA35009
Electronic access to information: www.mytenders.org.Electronic submission of tenders and requests to participate: www.mytenders.org.
Further information can be obtained from: Ginger Energy Ltd
Cornwall House, 31 Lionel St
Contact point(s): Ginger Energy Ltd
For the attention of: Chris Felgate
B3 1AP Birmingham
UNITED KINGDOM
Telephone: +44 7788534552
E-mail:
Fax: +44 8447361841
Internet address: www.gingerenergy.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Ormiston Academies Trust Electricity and Gas Tender 2016.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Sites across the UK.
Purchase
Main site or location of works, place of delivery or of performance: Sites across the UK.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Ormiston Academies Trust (OAT) are seeking tenders for the supply of Non Half Hourly Electricity (NHH), Half Hourly Electricity(HH) and Gas supplies commencing 2016.
A fully fixed contract for up to 29 months.
Start dates of supply contracts may vary but require common end date (31.8.2018).
A fully fixed contract for up to 29 months.
Start dates of supply contracts may vary but require common end date (31.8.2018).
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=165651
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.II.1.6)Common procurement vocabulary (CPV)
09310000, 09123000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
14 NHH approx. Estimated Annual Consumption 400 000 kWhs
25 HH approx. Estimated Annual Consumption 14.25 gWhs
41 Gas approx. Annual Quantity 25.1 gWhs.
25 HH approx. Estimated Annual Consumption 14.25 gWhs
41 Gas approx. Annual Quantity 25.1 gWhs.
II.2.2)Information about options
Options: yes
Description of these options: OAT will have the option to extend the contracts for up to a further 2 years.
Description of these options: OAT will have the option to extend the contracts for up to a further 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2016. Completion 31.8.2018
Information about lots
Lot No: 1 Lot title: Half Hourly & Non Half Hourly Electricity1)Short description
Provision of fully fixed Half Hourly (HH) and non half hourly (NHH) electricity contracts.
Start dates range from 1.4.2016 to 29.12.2016.
Common end date of 31.8.2018.
Start dates range from 1.4.2016 to 29.12.2016.
Common end date of 31.8.2018.
2)Common procurement vocabulary (CPV)
09310000
3)Quantity or scope
14 NHH approx. Estimated Annual Consumption 400 000 kWhs
25 HH approx. Estimated Annual Consumption 14.25 gWhs.
25 HH approx. Estimated Annual Consumption 14.25 gWhs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Natural Gas
1)Short description
Provision of a fully fixed and inclusive natural gas supply contract.
Start dates range from 1.4.2016 to 30.9.2017.
Common end date of 31.8.2018.
Start dates range from 1.4.2016 to 30.9.2017.
Common end date of 31.8.2018.
2)Common procurement vocabulary (CPV)
09123000
3)Quantity or scope
41 Meter Point Administration Number (MPRNs) approx. Annual Quantity. c25.1 gWh.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Delivery Payment: OAT require each site to be individually invoiced with each site having the option to make payment either via Direct Debit (DD) or Bankers' Automated Clearing Services (BACS) for supplies consumed and invoiced.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All contract end dates are to align on 31.8.2018
Cost is to be calculated on industry data (i.e. National Grid gas AQ or actual HH data provided) to ensure fair comparison. For NHH sites the EAC provided must be used.
If the contract does not meet the description OAT reserve the right to either discount the tender or estimate true cost plus 10 % for comparison purposes.
Provision of consumption, billing and related energy charges data and information to be provided to the end users' energy procurement consultant on a monthly basis in an electronic format (Ginger Energy).
Description of particular conditions: All contract end dates are to align on 31.8.2018
Cost is to be calculated on industry data (i.e. National Grid gas AQ or actual HH data provided) to ensure fair comparison. For NHH sites the EAC provided must be used.
If the contract does not meet the description OAT reserve the right to either discount the tender or estimate true cost plus 10 % for comparison purposes.
Provision of consumption, billing and related energy charges data and information to be provided to the end users' energy procurement consultant on a monthly basis in an electronic format (Ginger Energy).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
All suppliers must be OFGEM registered and hold the relevant supply license.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
All suppliers must be OFGEM registered and hold the relevant supply license.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please note this notice is only open to energy supply companies who hold a GB supplier licence.
Please note this notice is only open to energy supply companies who hold a GB supplier licence.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 70
2. Billing Accuracy. Weighting 15
3. Account Management. Weighting 10
4. Ability to Ensure Transfer schedule. Weighting 5
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
16.12.2015 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 17.12.2015 - 9:00
Place:
Meeting Room, Ginger Energy, 4th Floor, Cornwall House, 31 Lionel St, Birmingham, B3 1AP.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Considerations that will be taken into account for scoring purposes are (in no particular order and non exclusively):
1. Installation of AMR meters for all gas/NHH supplies.
2. Inclusion of a volume tolerance of a minimum of 30 % variance.
3. Availability of electronic invoice data.
4. Evidence of invoices release in a timely and consistent manner.
5. Evidence of processes to ensure accurate billing.
6. Availability of named points of contact within supplier.
7. Availability of an online portal providing invoice, consumption and payment data.
8. Evidence of effective management of regulatory change
9. Ease with which additional sites (non OJEU) can be linked to the account management.
10. Availability of an annual statement of cost and usage at group and site level.
11. Evidence of processes to ensure all transfers occur in timely fashion.
12. Other features that add value to the service provision.
OAT reserve the right to award full, partial or no contract as a result of this tendering process.
(MT Ref:165651).
1. Installation of AMR meters for all gas/NHH supplies.
2. Inclusion of a volume tolerance of a minimum of 30 % variance.
3. Availability of electronic invoice data.
4. Evidence of invoices release in a timely and consistent manner.
5. Evidence of processes to ensure accurate billing.
6. Availability of named points of contact within supplier.
7. Availability of an online portal providing invoice, consumption and payment data.
8. Evidence of effective management of regulatory change
9. Ease with which additional sites (non OJEU) can be linked to the account management.
10. Availability of an annual statement of cost and usage at group and site level.
11. Evidence of processes to ensure all transfers occur in timely fashion.
12. Other features that add value to the service provision.
OAT reserve the right to award full, partial or no contract as a result of this tendering process.
(MT Ref:165651).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Ginger Energy Limited
Cornwall House, 31 Lionel Street
B3 1AP Birmingham
UNITED KINGDOM
E-mail:
Telephone: +44 1212141562
Internet address: www.gingerenergy.co.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The award of the contract will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
16.11.2015