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Catering Services 2016.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City University
City North, Perry Barr
For the attention of: Caroline Plane
B42 2SU Birmingham
UNITED KINGDOM
Telephone: +44 1213317652
E-mail:

Internet address(es):

General address of the contracting authority: www.bcu.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/bcu/aspx/Home

Further information can be obtained from: Birmingham City University
City North, Perry Barr
Contact point(s): https://in-tendhost.co.uk/bcu/aspx/Home
For the attention of: Caroline Plane
B42 2SU Birmingham
UNITED KINGDOM
Telephone: +44 1213317652
E-mail:
Internet address: www.bcu.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Birmingham City University
City North, Perry Barr
Contact point(s): https://in-tendhost.co.uk/bcu/aspx/Home
For the attention of: Caroline Plane
B42 2SU Birmingham
UNITED KINGDOM
Telephone: +44 1213317652
E-mail:
Internet address: www.bcu.ac.uk

Tenders or requests to participate must be sent to: Birmingham City University
City North, Perry Barr
Contact point(s): https://in-tendhost.co.uk/bcu/aspx/Home
For the attention of: Caroline Plane
B42 2SU Birmingham
UNITED KINGDOM
Telephone: +44 1213317652
E-mail:
Internet address: www.bcu.ac.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Catering Services 2016.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Birmingham, UK.

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This tender is for the supply of Catering, Hospitality and Vending Services required across all BCU sites. The Tender has been split into 2 lots as follows:
 1. Lot 1 - Core catering: All catering outlets and hospitality,
 2. Lot 2 - Vending.
 NB: Bidders should express interest in either Lot 1 and Lot 2 or Lot 2 only. For clarity any supplier expressing interest in Lot 1 must also bid for Lot 2 and be able to deliver either directly or via a supply chain all services including vending. Specialist vending companies may express interest in Lot 2 only.
 This contract is being tendered under the Public Contracts Regulations 2015 Light Touch Regime (previously Part B), therefore the tender procedure shall be subject to bespoke design and time scales accordingly.

In order to be considered for this tender you are required to register on the University's e-Procurement site at: https://in-tendhost.co.uk/bcu/ and then express interest in the tender. All relevant documentation will be available to download from the In-tend website. All correspondence associated with this tender must be sent via In-tend. The University will not accept hard copy, email or telephone expressions of interest.

II.1.6)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000, 42933000, 42933300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 - Core Catering
1)Short description
Core catering services including all catering outlets and hospitality across University sites.
2)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
For clarity any supplier expressing interest in Lot 1 must also bid for Lot 2 and be able to deliver either directly or via a supply chain all services including vending. Specialist vending companies may express interest in Lot 2 only.
Lot No: 2 Lot title: Lot 2 - Vending
1)Short description
The Provision of food and beverage vending services across the Client's sites.
2)Common procurement vocabulary (CPV)

55520000, 42933000, 42933300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
For clarity any supplier expressing interest in Lot 1 must also bid for Lot 2 and be able to deliver either directly or via a supply chain all services including vending. Specialist vending companies may express interest in Lot 2 only.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to register on the University's e-tendering website at: https://in-tendhost.co.uk/bcu/ All relevant documentation will be available to download from the In-tend website. All correspondence associated with this tender must be sent via In-tend.

It is important that applicants respond to the information requested in an appropriate, clear and concise manner. The questionnaire document stipulates the economic, financial and technical data required to enable an evaluation of suppliers wishing to participate in this procurement and will seek information including but not limited to the detail at III.2.1), III.2.2) and III.2.3)
The University reserves the right to reject or disqualify a Bidder:
(a) Where the PQQ or tender is submitted late, is completed incorrectly or is incomplete,
(b) Who is deemed to be ineligible to tender in accordance with the provisions as set out in The Public Contracts Regulations 2015,
(c) Who is guilty of serious misrepresentation in relation to its application and/or the process,
(d) Where there is a change in identity, control, financial standing or other factor impacting on the selection and/or evaluation process affecting the Bidder.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
REF 00000189
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.11.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In order to be considered for this tender you are required to register on the University's e-Procurement site at: https://in-tendhost.co.uk/bcu/ and then 'Express Interest' in the tender. All relevant documentation will be available to download from the In-tend website. All correspondence associated with this tender must be sent via In-tend. The University will not accept hard copy, email or telephone expressions of interest.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
12.10.2015