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Digital Evidence Management System.

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for Avon and Somerset
Valley Road, Portishead
Contact point(s): Nick Jenkins
BS20 8JJ Bristol
UNITED KINGDOM
Telephone: +44 1275816061
E-mail:

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/31798

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12520&B;=BLUELIGHT

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Digital Evidence Management System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Bristol.

NUTS code UKK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The provision of a corporate digital media system, incorporating capture, editing, storage, management, retrieval and onward transmission features.
II.1.5)Common procurement vocabulary (CPV)

48783000, 72260000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 373 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated without a call for competition
Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU):
Directive 2004/18/EC

1) Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC

The works/goods/services can be provided only by a particular tenderer for reasons that are:
technical
 Against a background where Avon and Somerset Police (ASP) and Wiltshire Constabulary (Wilts) have announced a Strategic Alliance to achieve efficiencies through the sharing of resources. ASP had previously contracted to purchase a digital evidence management system (DEM). Wilts now require a similar system and to aid collaboration and ensure interoperability between the two forces, the decision was taken to deploy the same DEM as ASP across Wilts with no realistic practical alternative option available.
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
SPS0404
IV.3.2)Previous publication(s) concerning the same contract
no

Section V: Award of contract

Contract No: 1 Lot No: 1 - Lot title: Digital Evidence Management System
V.1)Date of contract award decision:
31.3.2015
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Specialist Computer Centres Plc
James House, Warwick Road
B11 2LE Birmingham
UNITED KINGDOM

V.4)Information on value of contract
Total final value of the contract:
Value: 373 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
2.6.2015