Chartered Air Services in the UK.
CONTRACT NOTICE - UTILITIES
Services
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Royal Mail Group Limited
First Floor, 35-50, Rathbone Place
Contact: Group Procurement, Logistics
Attn: Michael Romaine
W1T 1HQ London
UNITED KINGDOM
Tel. +44 2074414477
E-mail:
Fax +44 2070956176
Internet address(es)
General address of the contracting entity http://www.royalmailgroup.com/portal/rmg/jump1?catId=23200531&mediaId;=23300561
Further information can be obtained at: Chartered air services in the UK
First Floor, 35-50, Rathbone Place
Attn: Kirsty Gartshore
W1T 1HQ London
UNITED KINGDOM
Tel. +44 2074414479
E-mail:
Fax +44 2070956176
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: Chartered air services in the UK
First Floor, 35-50, Rathbone Place
Attn: Kirsty Gartshore
W1T 1HQ London
UNITED KINGDOM
Tel. +44 2074414479
E-mail:
Fax +44 2070956176
I.2)MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY
Postal services
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting entity
Chartered Air Services in the UK.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 4
Main place of performance Various locations in the UK.
Service category: No 4
Main place of performance Various locations in the UK.
NUTS code UK
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Royal Mail Group has a requirement for the conveyance of mail by air to various locations in the UK as shown below.
1 - Edinburgh (EDI) to East Midlands Airport (EMA) to Edinburgh (EDI),
2 - Isle of Man (IOM) to East Midlands Airport (EMA) to Isle of Man (IOM),
3 - i) Jersey (JER) to Bournemouth (BOH) to Jersey (JER); ii) Bournemouth (BOH) to Jersey (JER) Monday Only; iii) Jersey (JER) to Bournemouth (BOH) Saturday Only.
4 - East Midlands Airport (EMA) to Belfast (BFS).
1 - Edinburgh (EDI) to East Midlands Airport (EMA) to Edinburgh (EDI),
2 - Isle of Man (IOM) to East Midlands Airport (EMA) to Isle of Man (IOM),
3 - i) Jersey (JER) to Bournemouth (BOH) to Jersey (JER); ii) Bournemouth (BOH) to Jersey (JER) Monday Only; iii) Jersey (JER) to Bournemouth (BOH) Saturday Only.
4 - East Midlands Airport (EMA) to Belfast (BFS).
II.1.6)Common procurement vocabulary (CPV)
60421000, 60423000, 60411000
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
Yes
tenders should be submitted for one or more lots
tenders should be submitted for one or more lots
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
Royal Mail Group has a requirement for the conveyance of mail by air to various locations in the UK as shown below.
Lot 1 - Edinburgh (EDI) to East Midlands Airport (EMA) to Edinburgh (EDI),
Lot 2 - Isle of Man (IOM) to East Midlands Airport (EMA) to Isle of Man (IOM),
Lot 3 - i) Jersey (JER) to Bournemouth (BOH) to Jersey (JER); ii) Bournemouth (BOH) to Jersey (JER) Monday Only; iii) Jersey (JER) to Bournemouth (BOH) Saturday Only.
Lot 4 - East Midlands Airport (EMA) to Belfast (BFS).
Lot 5 - All Chartered air service routes as described in Lots 1 to 4.
estimated cost excluding VAT
Rangebetween 16 300 000,00 and 17 000 000,00 GBP
Lot 1 - Edinburgh (EDI) to East Midlands Airport (EMA) to Edinburgh (EDI),
Lot 2 - Isle of Man (IOM) to East Midlands Airport (EMA) to Isle of Man (IOM),
Lot 3 - i) Jersey (JER) to Bournemouth (BOH) to Jersey (JER); ii) Bournemouth (BOH) to Jersey (JER) Monday Only; iii) Jersey (JER) to Bournemouth (BOH) Saturday Only.
Lot 4 - East Midlands Airport (EMA) to Belfast (BFS).
Lot 5 - All Chartered air service routes as described in Lots 1 to 4.
estimated cost excluding VAT
Rangebetween 16 300 000,00 and 17 000 000,00 GBP
II.2.2)Options
No
II.3)DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION
Duration in months: 24 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1 TITLE Chartered air services in the UK route: Edinburgh (EDI) to East Midlands Airport (EMA) to Edinburgh (EDI).1)SHORT DESCRIPTION
Chartered air service for the conveyance of mail to various locations in the UK.
2)COMMON PROCUREMENT VOCABULARY (CPV)
60421000, 60423000, 60411000
3)QUANTITY OR SCOPE
Estimate a daily flight to operate Monday to Friday, starting in the evening and finishing the following morning.
LOT NO: 2 TITLE Chartered air services in the UK route: Isle of Man (IOM) to East Midlands Airport (EMA) to Isle of Man (IOM),
1)SHORT DESCRIPTION
Chartered air service for the conveyance of mail to various locations in the UK.
2)COMMON PROCUREMENT VOCABULARY (CPV)
60421000, 60423000, 60411000
3)QUANTITY OR SCOPE
Estimate a daily flight to operate Monday to Friday, starting in the evening and finishing the following morning.
LOT NO: 3 TITLE Chartered air services in the UK route: Jersey (JER) to Bournemouth (BOH) to Jersey (JER).
1)SHORT DESCRIPTION
Chartered air service for the conveyance of mail to various locations in the UK.
2)COMMON PROCUREMENT VOCABULARY (CPV)
60421000, 60423000, 60411000
3)QUANTITY OR SCOPE
Estimate a daily flight to operate Monday to Friday, starting in the evening and finishing the following morning.
An additional flight is required for Monday only starting in the evening at Bournemouth (BOH) and finishing the following morning in Jersey (JER). There is also an a requirement for a Saturday afternoon flight from Jersey (JER) to Bournemouth (BOH).
An additional flight is required for Monday only starting in the evening at Bournemouth (BOH) and finishing the following morning in Jersey (JER). There is also an a requirement for a Saturday afternoon flight from Jersey (JER) to Bournemouth (BOH).
LOT NO: 4 TITLE Chartered air services in the UK route: East Midlands Airport (EMA) to Belfast (BFS).
1)SHORT DESCRIPTION
Chartered air service for the conveyance of mail to various locations in the UK.
2)COMMON PROCUREMENT VOCABULARY (CPV)
60421000, 60423000, 60411000
3)QUANTITY OR SCOPE
Estimate a daily flight to operate Monday to Friday, starting in the evening and finishing the following morning.
LOT NO: 5 TITLE All Chartered air service routes as described in Lots 1 to 4.
1)SHORT DESCRIPTION
Chartered air service for the conveyance of mail to various locations in the UK.
2)COMMON PROCUREMENT VOCABULARY (CPV)
60421000, 60423000, 60411000
3)QUANTITY OR SCOPE
Estimate all daily services as detailed in lots 1 to 4.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
A performance bond or parent company guarantee may be required depending on the financial stability of the organisation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
See contract documents.
III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded
Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Contracting Authority reserves the right to require groupings of entities to take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions to which the performance of the contract is subject
Yes
Proposed contract terms and conditions will be included with the tender documentation.
Proposed contract terms and conditions will be included with the tender documentation.
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) using Royal Mail Group's SAP E-Sourcing portal. Details of how to access the PQQ are provided in section VI.3 below. The closing date for completion of the PQQ is on 6.10.2011 (13:00 hours).
III.2.2)Economic and financial capacity
See PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met See PQQ.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reservedto a particular profession
No
III.3.2)Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service
Yes
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Negotiated
Candidates have already been selected No
Candidates have already been selected No
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms ofthe criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting entity
SP-0433
IV.3.2)Previous publication concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4)Time limit for receipt of tenders or requests to participate
5.10.2011 - 13:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS
VI.3)ADDITIONAL INFORMATION
Expression of Interest (EOI) & Pre qualification questionnaire (PQQ).
Please read ALL of the following information carefully.
1. Expression of Interest (EOI):
Company address;
Company telephone number;
Contact name (Primary Contact);
Contact telephone number;
Contact E-mail address.
On receipt you will be sent information on how to access the PQQ. The PQQ will be managed using the RMG Electronic Sourcing Tool (E-sourcing).
2. Pre qualification questionnaire (PQQ):
You will receive 2 emails which will enable you to access the PPQ via E-sourcing and participate.
PLEASE NOTE: Your log-on will not be activated until you are formally invited to participate, so please do not tryto log-on BEFORE you are invited as you will be denied access.
Tenders and all supporting documentation for the contract must be priced in GBP £ sterling (unless otherwise specified in the contract documents) and written in English.
Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts.
Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it); to change the basis of and the procedures for the procurement process at any time or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means.
The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through Michael Romaine and copied to Kirsty Gartshore.
Please read ALL of the following information carefully.
1. Expression of Interest (EOI):
To formally submit an EOI you must promptly send a request to Michael Romaine at e-mail address: and copy to Kirsty Gartshore at e-mail address: and provide the following details:
Company name;Company address;
Company telephone number;
Contact name (Primary Contact);
Contact telephone number;
Contact E-mail address.
On receipt you will be sent information on how to access the PQQ. The PQQ will be managed using the RMG Electronic Sourcing Tool (E-sourcing).
2. Pre qualification questionnaire (PQQ):
You will receive 2 emails which will enable you to access the PPQ via E-sourcing and participate.
Once you have completed the EOI form you will (within 48 hours, Monday to Friday) receive your FIRST email from , subject header "Royal Group RFX", which shows log-on information required for access to E-sourcing, (please do not email this site unless instructed to do so).
On receipt of your log-on information you will then be sent a SECOND email (within 24 hours, Monday to Friday) from or RMG inviting you to participate in the PQQ for ‘Chartered air services in the UK’.
It is at this point that you will be able to fully access the PQQ and start to complete it.PLEASE NOTE: Your log-on will not be activated until you are formally invited to participate, so please do not tryto log-on BEFORE you are invited as you will be denied access.
Tenders and all supporting documentation for the contract must be priced in GBP £ sterling (unless otherwise specified in the contract documents) and written in English.
Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts.
Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it); to change the basis of and the procedures for the procurement process at any time or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means.
The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through Michael Romaine and copied to Kirsty Gartshore.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Any appeal under this procurement should be addressed to the contact at I.1 above.
In accordance with Regulation 33 (Information about contract award procedures and the application of standstillperiod prior to contract award) and Regulation 45 (Enforcement of Obligations) of the Utilities Contracts Regulations 2006.
In accordance with Regulation 33 (Information about contract award procedures and the application of standstillperiod prior to contract award) and Regulation 45 (Enforcement of Obligations) of the Utilities Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
5.9.2011