Communal Cleaning and external Window Cleaning service.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Bromford Housing Group Limited ("Bromford”), as central purchasing body on behalf of itself and: Bromford Housing Association Limited, Bromford Home Ownership Limited and Fosseway Housing Association Limited
1 Exchange Court, Brabourne Avenue
For the attention of: Procurement Team
WV10 6AU Wolverhampton
UNITED KINGDOM
Telephone: +44 1902396748
E-mail:
Internet address(es):
General address of the contracting authority: www.bromfordgroup.co.uk
Electronic access to information: https://www.housingprocurement.com/
Electronic submission of tenders and requests to participate: https://www.housingprocurement.com/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Communal Cleaning and external Window Cleaning service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Service category No 14: Building-cleaning services and property management services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Contract(s) for the provision of communal cleaning and external window cleaning services at residential properties owned and/or managed by Bromford.
Please refer to Section II.2.1 for a more detailed description of the quantity and scope of the contract(s).
Please refer to Section II.2.1 for a more detailed description of the quantity and scope of the contract(s).
II.1.6)Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will be required by way of five separate Lots. Lots 1, 2, 3, 4 and 5 require cleaning and external window cleaning services to the communal areas of residential properties. Each Lot will also contain sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, Lots (1, 2 and 4) each contain a non-residential Service Delivery Centre from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
The contract(s) is/are on a 5 + 2 year basis.
Estimated value excluding VAT: 4 747 250 GBP
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will be required by way of five separate Lots. Lots 1, 2, 3, 4 and 5 require cleaning and external window cleaning services to the communal areas of residential properties. Each Lot will also contain sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, Lots (1, 2 and 4) each contain a non-residential Service Delivery Centre from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
The contract(s) is/are on a 5 + 2 year basis.
Estimated value excluding VAT: 4 747 250 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract is on a 5 + 2 year basis. The + 2 is to provide for further period or period(s) of extension of up to 2 years in aggregate, to be exercised at Bromford's discretion.
Description of these options: The contract is on a 5 + 2 year basis. The + 2 is to provide for further period or period(s) of extension of up to 2 years in aggregate, to be exercised at Bromford's discretion.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Communal cleaning and External window cleaning to domestic accommodation located in the North of the Authority's operational area1)Short description
Contract for the provision of communal cleaning and external window cleaning services at residential properties owned and/or managed by Bromford.
2)Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3)Quantity or scope
Administrative areas include:
Bridgnorth, South Shropshire, Shrewsbury and Atcham, Telford &Wrekin;, Oswestry, North Shropshire, Powys.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing’, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing’, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, the Lot contains one non-residential Service Delivery Centre from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 509 772 GBP
Bridgnorth, South Shropshire, Shrewsbury and Atcham, Telford &Wrekin;, Oswestry, North Shropshire, Powys.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing’, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing’, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, the Lot contains one non-residential Service Delivery Centre from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 509 772 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Communal cleaning and external window cleaning to domestic accommodation located in the North of the Authority's operational area.
1)Short description
Contract for the provision of communal cleaning and external window cleaning services at residential properties owned and/or managed by Bromford.
2)Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3)Quantity or scope
Administrative areas include:
Dudley, Sandwell, Walsall, Wolverhampton South Staffordshire, Cannock, Lichfield, Tamworth, North Warwickshire, , Stafford, East Staffordshire, South Derbyshire, Derby, Erewash, Newcastle under-Lyme, Stoke on Trent, Staffordshire Moorlands.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, the Lot contains two non-residential Service Delivery Centre[s] from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 1 216 545 GBP
Dudley, Sandwell, Walsall, Wolverhampton South Staffordshire, Cannock, Lichfield, Tamworth, North Warwickshire, , Stafford, East Staffordshire, South Derbyshire, Derby, Erewash, Newcastle under-Lyme, Stoke on Trent, Staffordshire Moorlands.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, the Lot contains two non-residential Service Delivery Centre[s] from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 1 216 545 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Communal cleaning and external window cleaning to domestic accommodation located in the Middle of the Authority's operational area
1)Short description
Contract for the provision of communal cleaning and external window cleaning services at residential properties owned and/or managed by Bromford.
2)Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3)Quantity or scope
Administrative areas include:
Birmingham, Bromsgrove, Wyre Forest, Worcester, Wychavon, Redditch, Solihull, Warwick, Coventry, Nuneaton and Bedworth, Rugby, Daventry, Wellingborough, East Northamptonshire, Northampton, Stratford upon Avon.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 1 059 646 GBP
Birmingham, Bromsgrove, Wyre Forest, Worcester, Wychavon, Redditch, Solihull, Warwick, Coventry, Nuneaton and Bedworth, Rugby, Daventry, Wellingborough, East Northamptonshire, Northampton, Stratford upon Avon.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 1 059 646 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Communal cleaning and external window cleaning to domestic accommodation located in the South West of the Authority's operational area
1)Short description
Contract for the provision of communal cleaning and external window cleaning services at residential properties owned and/or managed by Bromford.
2)Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3)Quantity or scope
Administrative areas include:
Malvern Hills, Herefordshire, Forest of Dean, Tewksbury, Cheltenham, Gloucester, Stroud, Cotswold, South Gloucestershire, Bristol, North Wiltshire, Swindon, West Wiltshire, Kennett, Salisbury
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, the Lot contains one non-residential Service Delivery Centre from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 1 489 488 GBP
Malvern Hills, Herefordshire, Forest of Dean, Tewksbury, Cheltenham, Gloucester, Stroud, Cotswold, South Gloucestershire, Bristol, North Wiltshire, Swindon, West Wiltshire, Kennett, Salisbury
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
In addition, the Lot contains one non-residential Service Delivery Centre from which Bromford's maintenance operatives are based. These will each require cleaning services to a small kitchen, bathroom and office area.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 1 489 488 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Communal cleaning and external window cleaning to domestic accommodation located in the South of the Authority's operational area
1)Short description
Contract for the provision of communal cleaning and external window cleaning services at residential properties owned and/or managed by Bromford.
2)Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90911100
3)Quantity or scope
Administrative areas include:
South Northamptonshire, West Oxfordshire, Cherwell, Oxford, Aylesbury Vale, South Bedfordshire, Mid Bedfordshire, Vale of White Horse, South Oxfordshire, West Berkshire, Wycombe, Chiltern, South Buckinghamshire.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 471 796 GBP
South Northamptonshire, West Oxfordshire, Cherwell, Oxford, Aylesbury Vale, South Bedfordshire, Mid Bedfordshire, Vale of White Horse, South Oxfordshire, West Berkshire, Wycombe, Chiltern, South Buckinghamshire.
Bromford wishes to receive responses from suitably experienced and qualified service providers who can undertake a high quality cleaning( which includes internal communal window cleaning ) and external window cleaning service to the communal areas of residential properties owned and / or managed by Bromford. The majority of premises are low rise (up to four floors) though a small number are of a larger scale.
The services will consist of ongoing cyclical cleaning and external window cleaning activities, plus additional ad-hoc cleaning and window cleaning as and when required.
The Lot contains sites which are classed as ‘Supported Housing‘, and may contain ‘Service Delivery Centres’, which may have additional specific cleaning and window cleaning requirements.
For clarity, the elements of cleaning and external window cleaning will not be contracted separately. Bromford will not issue separate contracts for these elements.
The contract(s) will comprise:
(a) Communal Cleaning and Internal Window Cleaning as instructed
(b) External Window Cleaning as instructed
The above services will require cleaning (which includes internal communal window cleaning) and external window cleaning services to the communal areas of residential properties. The Lot contains sites which are classed as ‘Supported Housing‘, which may have additional specific cleaning and window cleaning requirements including (but not limited to) cleaning of communal lounges, bathrooms, kitchens and small office spaces, plus cleaning of internal windows.
Each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
Estimated value excluding VAT: 471 796 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Any deposits or guarantees required will be stipulated in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Any financing conditions and payment arrangements
will be stipulated in the tender
documents.
will be stipulated in the tender
documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, Bromford reserves the right to require groupings of entities to take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the tender documents.
Description of particular conditions: As specified in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All details for participation in this tender will be specified in the tender documents which will be supplied on request. The Tender Documents can be accessed at https://www.housingprocurement.com/.
Further information on how to access the documents can be seen in section VI.3 of this Notice.III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All details for participation in this tender will be specified in the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required: All details for participation in this tender will be specified in the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required: All details for participation in this tender will be specified in the tender documents which will be supplied on request.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All details for participation in this tender will be specified in the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required:
All details for participation in this tender will be specified in the tender documents which will be supplied on request.
All details for participation in this tender will be specified in the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required:
All details for participation in this tender will be specified in the tender documents which will be supplied on request.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As specified in tender documents - This envisaged minimum number will be 5 per Lot.
Bromford reserve the right to take forward to the ITT stage more than 5 bids per Lot where it is felt that it is in our commercial interests and interest in fairness to do so. Bromford will take forward up to a maximum of 7 potential tenderers per Lot.
Objective criteria for choosing the limited number of candidates: As specified in tender documents - This envisaged minimum number will be 5 per Lot.
Bromford reserve the right to take forward to the ITT stage more than 5 bids per Lot where it is felt that it is in our commercial interests and interest in fairness to do so. Bromford will take forward up to a maximum of 7 potential tenderers per Lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: yes
IV.3.4)Time limit for receipt of tenders or requests to participate
7.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Bromford reserves the right not to award any agreement or to award any contract. Contractors should therefore note submission to Bromford does not guarantee any level/ amount of work from Bromford.
Bromford may award a single contract for all lots, a separate contract for each lot or a combination of multi-lot/single lot contracts.
If there is a contract for each lot, each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
The following instructions are for potential suppliers.
This tender process will be managed using our electronic tendering solution referred to as the Housing Procurement Portal.
Bromford use the Housing Procurement Portal for placing EU and non-EU public notices. The portal allows immediate publication of these notices which gives suppliers instant access to tender opportunities.
Once successfully registered, you will be able to click on the ‘Suppliers Area' of the Housing Procurement Portal. Here you will see a list of latest tender opportunities. Simply click on the relevant opportunity and click ‘Register Interest.' You will then receive an e-mail once the tender documents become available.
Bromford does not bind itself to accept the lowest or any offer and reserves the right to revert back to/recommence any earlier stage of it and/or to change the basis of and the procedures for the procurement process and/or terminate the procurement process (or any part of it) in each case at any time. Bromford is not responsible for any costs of whatever kind and whenever incurred by any tenderer in relation to its participation in this process. Further details regarding the requirement and the procurement process will be contained in the tender documents.
Bromford may award a single contract for all lots, a separate contract for each lot or a combination of multi-lot/single lot contracts.
If there is a contract for each lot, each lot contract will be flexible for services of another lot to be included into that lot's contract scope by way of variation. The intention is that in the event of persistent sub-standard performance or termination of any lot contract the volume of services from that contract can be transferred to another lot contract provider in order to maintain business continuity for Bromford.
The following instructions are for potential suppliers.
This tender process will be managed using our electronic tendering solution referred to as the Housing Procurement Portal.
Bromford use the Housing Procurement Portal for placing EU and non-EU public notices. The portal allows immediate publication of these notices which gives suppliers instant access to tender opportunities.
Suppliers need to register on the portal so they can access the tender documents. To enter the Housing Procurement Portal, please visit: https://www.housingprocurement.com/procontract/housing/supplier.nsf/frm_home?ReadForm.
Please note, if you are already registered, you will not need to register again; simply login using your existing username and password. If required, there is a password reminder link on the home page.For detailed instructions on how new suppliers can register on the portal, please visit our website by clicking on this link: http://www.bromfordgroup.co.uk/selling-to-bromford/.
Here, you will be able to access our registration help guide.Once successfully registered, you will be able to click on the ‘Suppliers Area' of the Housing Procurement Portal. Here you will see a list of latest tender opportunities. Simply click on the relevant opportunity and click ‘Register Interest.' You will then receive an e-mail once the tender documents become available.
If you experience any technical difficulties, please contact the Portal Helpdesk on +44 1670597136 or .
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on https://www.housingprocurement.com/.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Bromford does not bind itself to accept the lowest or any offer and reserves the right to revert back to/recommence any earlier stage of it and/or to change the basis of and the procedures for the procurement process and/or terminate the procurement process (or any part of it) in each case at any time. Bromford is not responsible for any costs of whatever kind and whenever incurred by any tenderer in relation to its participation in this process. Further details regarding the requirement and the procurement process will be contained in the tender documents.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Cabinet Office
70 Whitehall
London
UNITED KINGDOM
Telephone: +44 2072763000
VI.5)Date of dispatch of this notice:
4.2.2014