Hampshire Household Waste Recycling Centre Management Contract.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Hampshire County Council
Economy, Transport and Environment Department, The Castle
Contact point(s): Procurement Support
SO23 8UD Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail:
Internet address(es):
General address of the contracting authority: www.hants.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/hampshire
Further information can be obtained from: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire
Tenders or requests to participate must be sent to: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Southampton City Council
Civic Offices
SO14 7LY Southampton
UNITED KINGDOM
Portsmouth City Council
Civic Offices, Guildhall Square
PO1 2BG Portsmouth
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Hampshire Household Waste Recycling Centre Management Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: County of Hampshire, United Kingdom.
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: County of Hampshire, United Kingdom.
NUTS code UKJ33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Waste disposal authorities have a duty under the Environmental Protection Act 1990 (Section 51) to provide places where householders may dispose of their household waste free of charge. The mechanism for discharging this duty in Hampshire is through a network of 24 Household Waste Recycling Centres (HWRCs). Southampton and Portsmouth City Councils additionally provide one HWRC each and the management and operation of all 26 is currently contracted out by Hampshire County Council (The Authority). The Authority is procuring a waste management and operation contract for Household Waste Recycling Centre (HWRC) Services for Hampshire and additionally in Southampton and Portsmouth.
Southampton and Portsmouth City Councils will retain the right to introduce new initiatives that may or may not be adopted by Hampshire County Council in line with Member approvals and equally Hampshire County Council may introduce new initiatives that Southampton and Portsmouth City Councils may or may not adopt.
The services required under the Household Waste Recycling Centre (HWRC) Services contract will include, but is not limited to:
- Receiving, segregating, handling and managing of waste delivered to HWRC sites.
- Managing, operating and maintaining the HWRC sites in order to achieve:
- specified levels of re-use, recycling, composting and landfill diversion and
- the current levels (or exceed) of customer satisfaction;
- Securing markets for materials to be managed and handled by the contractor; and manage the interface with materials as specified by the Authority.
Hampshire County Council intends to use competitive dialogue to procure this contract and the areas that we intend to dialogue on are:
- Commercial and Industrial waste acceptance from SMEs at HWRC sites;
- Implementation of trade waste controls at HWRC sites;
- Development of a financial model showing costs and income streams for the HWRC Service;
- Engagement with the third sector to maximise re-use at HWRCs;
- Innovation and Added Value to the HWRC Service.
The contract duration will be for 15 years (180 months) and will include a performance related break clause at the end of year 7 and a further break clause at the end of year 10 operable at the authority's discretion.
Southampton and Portsmouth City Councils will retain the right to introduce new initiatives that may or may not be adopted by Hampshire County Council in line with Member approvals and equally Hampshire County Council may introduce new initiatives that Southampton and Portsmouth City Councils may or may not adopt.
The services required under the Household Waste Recycling Centre (HWRC) Services contract will include, but is not limited to:
- Receiving, segregating, handling and managing of waste delivered to HWRC sites.
- Managing, operating and maintaining the HWRC sites in order to achieve:
- specified levels of re-use, recycling, composting and landfill diversion and
- the current levels (or exceed) of customer satisfaction;
- Securing markets for materials to be managed and handled by the contractor; and manage the interface with materials as specified by the Authority.
Hampshire County Council intends to use competitive dialogue to procure this contract and the areas that we intend to dialogue on are:
- Commercial and Industrial waste acceptance from SMEs at HWRC sites;
- Implementation of trade waste controls at HWRC sites;
- Development of a financial model showing costs and income streams for the HWRC Service;
- Engagement with the third sector to maximise re-use at HWRCs;
- Innovation and Added Value to the HWRC Service.
The contract duration will be for 15 years (180 months) and will include a performance related break clause at the end of year 7 and a further break clause at the end of year 10 operable at the authority's discretion.
II.1.6)Common procurement vocabulary (CPV)
90533000, 90500000, 90513100, 90514000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract value stated is not guaranteed and potentially could be lower. Price increases, if agreed, will be as set out in the contract documents.
Estimated value excluding VAT:
Range: between 45 000 000 and 95 000 000 GBP
Estimated value excluding VAT:
Range: between 45 000 000 and 95 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security as defined in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As defined in the Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As defined in the Tender Documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Title II, Chapter VII, Section 2 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 as amended by "The Public Contracts (Amendment) Regulations 2009. Should any of the mandatory exclusion criteria below apply to your organisation, this will result in a Fail:
Has your organisation or any director or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA;
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906, where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010;
(d) fraud, where the offence relates to fraud affecting the European Communities' financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities, within the meaning of-
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996;
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
Has your organisation or any director or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA;
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906, where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010;
(d) fraud, where the offence relates to fraud affecting the European Communities' financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities, within the meaning of-
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996;
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: In accordance with Title II, Chapter VII, Section 2 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 as amended by "The Public Contracts (Amendment) Regulations 2009. Suppliers are required to provide at least one of the following:
A copy of your audited accounts for your last 2 financial years.
- If you qualify for the small business exemption, a copy of your statutory accounts for your last two financial years.
- A statement of turnover, profit and loss account, balance sheet and a Director's/Managing Partners report (if available) for the most recent two years of trading.
- A statement of turnover, profit and loss account, balance sheet and a Director's/Managing Partners report (if available) for the most recent year of trading.
- Management Accounts including a profit and loss account and balance sheet for all periods of trading available.
- A statement of your cash flow forecast, projected profit and loss account and balance sheet for the current year and a bank letter outlining the current cash and credit position.
- Alternative means of demonstrating financial status if trading for less than one year (e.g. a copy of your business plan, cash flow forecast, details of your start up capital/loans or management accounts).
If your organisation qualifies as an SME and produces and submits abbreviated statutory accounts, copies of your detailed Profit & Loss Account for the last two years are required or, if you have been trading for less than two years, the period for which they are available.
To support this assessment the Council will obtain a business risk report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the applicant's overall business risk of which financial standing forms part. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the ITT.
The risk score obtained (by either method) for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 - Fail.
Score of between 26 and 49 - Pass - subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If you are unable to provide either one of these, this will result in a "Fail.” Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the Parent Company to assess their suitability to act as Guarantor.
Score of 50 and over - Pass.
If tenderers are unable to confirm their commitment to obtaining either a Performance Bond or Parent Company Guarantee prior to contract award, (if deemed necessary by Hampshire County Council) and the risk score for your organisation indicates that either a Parent Company Guarantee or Performance Bond is required, this will result in a Fail score being awarded.
Tenderers are advised that the following minimum Insurance levels are required:
Employer's Liability GBP 10 000 000.
Public Liability GBP 10 000 000.
Product Liability GBP 10 000 000.
A copy of your audited accounts for your last 2 financial years.
- If you qualify for the small business exemption, a copy of your statutory accounts for your last two financial years.
- A statement of turnover, profit and loss account, balance sheet and a Director's/Managing Partners report (if available) for the most recent two years of trading.
- A statement of turnover, profit and loss account, balance sheet and a Director's/Managing Partners report (if available) for the most recent year of trading.
- Management Accounts including a profit and loss account and balance sheet for all periods of trading available.
- A statement of your cash flow forecast, projected profit and loss account and balance sheet for the current year and a bank letter outlining the current cash and credit position.
- Alternative means of demonstrating financial status if trading for less than one year (e.g. a copy of your business plan, cash flow forecast, details of your start up capital/loans or management accounts).
If your organisation qualifies as an SME and produces and submits abbreviated statutory accounts, copies of your detailed Profit & Loss Account for the last two years are required or, if you have been trading for less than two years, the period for which they are available.
To support this assessment the Council will obtain a business risk report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the applicant's overall business risk of which financial standing forms part. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the ITT.
The risk score obtained (by either method) for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 - Fail.
Score of between 26 and 49 - Pass - subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If you are unable to provide either one of these, this will result in a "Fail.” Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the Parent Company to assess their suitability to act as Guarantor.
Score of 50 and over - Pass.
If tenderers are unable to confirm their commitment to obtaining either a Performance Bond or Parent Company Guarantee prior to contract award, (if deemed necessary by Hampshire County Council) and the risk score for your organisation indicates that either a Parent Company Guarantee or Performance Bond is required, this will result in a Fail score being awarded.
Tenderers are advised that the following minimum Insurance levels are required:
Employer's Liability GBP 10 000 000.
Public Liability GBP 10 000 000.
Product Liability GBP 10 000 000.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
In accordance with Title II, Chapter VII, Section 2 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 as amended by "The Public Contracts (Amendment) Regulations 2009.
Experience and References:
Tenderers are required to provide details for up to three contracts from either or both the public or private sector, that are relevant to the Council's requirement. Contracts for the supply of goods or services should have been performed during the past three years. It is the tenderer's responsibility to issue the Council's standard reference template (as included in the PQQ) to the three organisations you have listed and ensure the completed references are returned directly to the Council by the PQQ submission deadline.
Equalities:
Suppliers are required to comply with equalities and anti-discrimination legislation, and to treat all people fairly and equally so that no one group is treated less favourably than others.
Sustainability:
The Council requires its suppliers to support its approach in proactively managing its Corporate Social Responsibility including the reduction of its carbon footprint, impact on the environment and use of natural resources.
In accordance with Title II, Chapter VII, Section 2 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 as amended by "The Public Contracts (Amendment) Regulations 2009.
Experience and References:
Tenderers are required to provide details for up to three contracts from either or both the public or private sector, that are relevant to the Council's requirement. Contracts for the supply of goods or services should have been performed during the past three years. It is the tenderer's responsibility to issue the Council's standard reference template (as included in the PQQ) to the three organisations you have listed and ensure the completed references are returned directly to the Council by the PQQ submission deadline.
Equalities:
Suppliers are required to comply with equalities and anti-discrimination legislation, and to treat all people fairly and equally so that no one group is treated less favourably than others.
Sustainability:
The Council requires its suppliers to support its approach in proactively managing its Corporate Social Responsibility including the reduction of its carbon footprint, impact on the environment and use of natural resources.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: An overall pass mark of 50 % shall apply to this prequalification exercise. Applicants who do not achieve an overall score of 50 % or higher will not be invited to tender. In addition to the achievement of this overall pass mark only the 6 top scoring organisations will be taken through to the Invitation to Submit an Outline Solution (ISOS) stage.
Objective criteria for choosing the limited number of candidates: An overall pass mark of 50 % shall apply to this prequalification exercise. Applicants who do not achieve an overall score of 50 % or higher will not be invited to tender. In addition to the achievement of this overall pass mark only the 6 top scoring organisations will be taken through to the Invitation to Submit an Outline Solution (ISOS) stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ENV791
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 134-232388 of 12.7.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.3.2014 - 14:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.3.2014 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
2.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Instructions how to download tender documents:
Once you have registered, or if you already are a registered supplier, please Log on. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download.
How to submit a tender using the In-tend web site:
Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as
required.
If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender.
When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab. Documents must be uploaded using Word/Excel or PDF format.
This procurement will be undertaken using an e-tendering system (In-tend) which can be found at https://intendhost.
co.uk/hampshire. Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire / under the HELP tab.
If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.Once you have registered, or if you already are a registered supplier, please Log on. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download.
How to submit a tender using the In-tend web site:
Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as
required.
If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender.
When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab. Documents must be uploaded using Word/Excel or PDF format.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.2.2014
Note! Supplement