Maintenance & Repair of CCTV installations.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Kingston Upon Hull City Council
Procurement Dept, Guildhall
Contact point(s): Documentation relating to this tender opportunity can be obtained by suppliers first registering on the Council's electronic tender portal YORtender, at https://www.YORtender.co.uk, then accessing details using Contract Ref.
HU1 2AA Hull
UNITED KINGDOM
Telephone: +44 1482613184
E-mail:
Fax: +44 1482613310
Internet address(es):
General address of the contracting authority: http://www.hullcc.gov.uk
Address of the buyer profile: https://www.YORtender.co.uk
Electronic access to information: https://www.YORtender.co.uk
Electronic submission of tenders and requests to participate: https://www.YORtender.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Public order and safety
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Maintenance & Repair of CCTV installations.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Service category No 1: Maintenance and repair services
NUTS code UKE11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of both maintenance and on demand repairs to the Council's CCTV systems & cameras throughout the City of Kingston upon Hull, including maintenance of the Council's existing City Wide CCTV (public area) surveillance system, and maintenance of CCTV and security systems and equipment in various of the Council's Corporate buildings and Housing accommodation.
II.1.6)Common procurement vocabulary (CPV)
50341000, 50343000, 50610000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot A - maintenance of the City Council's existing City Wide CCTV (public area) surveillance system; Lot B -maintenance of CCTV and security systems and equipment in various of the Council's Corporate buildings and Housing accommodation buildings. Lot C is both Lot A and Lot B.
Estimated value excluding VAT:
Range: between 600 000 and 750 000 GBP
Estimated value excluding VAT:
Range: between 600 000 and 750 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be awarded for an initial period of 36 months. Beyond this, the council may opt to extend the contract by a period or periods upto a further 24 months.
Description of these options: The contract will be awarded for an initial period of 36 months. Beyond this, the council may opt to extend the contract by a period or periods upto a further 24 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.6.2014. Completion 31.5.2017
Information about lots
Lot No: 1 Lot title: LOT A1)Short description
Maintenance of the Citywide CCTV system.
2)Common procurement vocabulary (CPV)
50341000, 50343000, 50610000
3)Quantity or scope
The Kingston upon Hull City-Wide Public Area CCTV system consists of over 433 CCTV camera installations deployed in and around the city of Hull. The successful bidder will be required to carry out maintenance & repairs to the whole system.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: LOT B
1)Short description
Maintenance of CCTV systems in corporate buildings, schools, housing buildings etc.
2)Common procurement vocabulary (CPV)
50341000, 50343000, 50610000
3)Quantity or scope
There are approximately 96 sites across the city within which standalone CCTV systems have been installed.
This contract will involve two maintenance checks per annum along with repairs based upon a schedule of prices, for the provision of preventative maintenance and repairs on demand, to these CCTV systems.
This contract will involve two maintenance checks per annum along with repairs based upon a schedule of prices, for the provision of preventative maintenance and repairs on demand, to these CCTV systems.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: LOT C
1)Short description
LOT C is for tenderers who choose to bid for both LOT A and LOT B as described.
2)Common procurement vocabulary (CPV)
50341000, 50343000, 50610000
3)Quantity or scope
LOT C is for tenderers who choose to bid for both LOT A and LOT B as described.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All participating suppliers are required to register on Hull City Council's procurement portal YORtender, accessed by web link https://www.YORtender.co.uk. The selection of shortlisted suppliers for the tender stage will depend upon evaluation and scoring of the details provided in, and with, the pre-qualification questionnaire submission.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The selection of shortlisted suppliers for the tender stage will depend upon evaluation and scoring of the details provided in, and with, the pre qualification questionnaire submission.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The selection of shortlisted suppliers for the tender stage will depend upon evaluation and scoring of the details provided in, and with, the pre qualification questionnaire submission.
The selection of shortlisted suppliers for the tender stage will depend upon evaluation and scoring of the details provided in, and with, the pre qualification questionnaire submission.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 20
Objective criteria for choosing the limited number of candidates: Pre-qualification questionnaire submissions will be assessed on a number of Threshold and Quality Assessment questions. The quality assessment question responses will be scored. The suppliers scoring the highest marks will be shortlisted for the invitation to tender stage.
Objective criteria for choosing the limited number of candidates: Pre-qualification questionnaire submissions will be assessed on a number of Threshold and Quality Assessment questions. The quality assessment question responses will be scored. The suppliers scoring the highest marks will be shortlisted for the invitation to tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: The Council may invite final suppliers to participate in an electronic auction. Full details of the electronic auction, training etc., will be provided to participating shortlisted suppliers prior to the auction event.
Additional information about electronic auction: The Council may invite final suppliers to participate in an electronic auction. Full details of the electronic auction, training etc., will be provided to participating shortlisted suppliers prior to the auction event.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HCC / YORE-9D2JHR
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: The next tender notice for this contract will be published between December 2016 and December 2018, dependent upon any agreed contract extensions beyond the initial 3 year term.
Estimated timing for further notices to be published: The next tender notice for this contract will be published between December 2016 and December 2018, dependent upon any agreed contract extensions beyond the initial 3 year term.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The period for this contract, as wholly explained within the Pre Qualification Questionnaire, is for an initial period of 3 years. Dependent on agreement by Hull City Council & the successful supplier, there may be options to extend this contract for a period or periods of up to 24 months.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Town Clerk, Kingston Upon Hull City Council
The Guildhall Hull
HU1 2AA Hull
UNITED KINGDOM
Telephone: +44 1482300300
Internet address: http://www.hullcc.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Town Clerk, Kingston Upon Hull City Council.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Town Clerk, Kingston Upon Hull City Council
The Guildhall Hull
HU1 2AA Hull
UNITED KINGDOM
Telephone: +44 1482300300
Internet address: http://www.hullcc.gov.uk
VI.5)Date of dispatch of this notice:
3.2.2014