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B07 Plane Grating Monochromtor (DLSITT0350).

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Diamond Light Source Ltd
Diamond House, Harwell Science and Innovation Campus
Contact point(s): DLS Procurement
For the attention of: Sue Blake, Alison Roblin
OX11 0DE Didcot
UNITED KINGDOM
Telephone: +44 1235778167
E-mail:
Fax: +44 1235778212

Internet address(es):

General address of the contracting authority: www.diamond.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Scientific Research Facility
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
B07 Plane Grating Monochromtor (DLSITT0350).
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The scope of the contract is to design, manufacture, supply, deliver, install (optional) and commission (optional) a Plane Grating Monochromator (PGM) for Beamline B07- VERSOX. The PGM will cover the 200 - 2800 eV photon energy range. Mirror optics and gratings are excluded from the scope of the contract.
II.1.6)Common procurement vocabulary (CPV)

33111000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The tender is for:
- A plane grating monochromator excluding mirror and gratings
- 3 off dummy gratings and one dummy mirror
- Sufficient spare parts with long delivery times to guarantee operation of the system with minimum down-time for a period of at least 2 years from the date of final acceptance.
II.2.2)Information about options
Options: yes
Description of these options: Options:
- Installation and commissioning
- Diamond Light Source will build a second Beamline B07-BLb at a later date and a similar PGM will be required. DLS will therefore like to reserve the right to order a second PGM within 5 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 16 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Technical Quality. Weighting 25

3. Experience and Capacity. Weighting 25

4. Commercial. Weighting 5

5. Delivery. Weighting 3

6. DLS Support effort. Weighting 2

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DLSITT0350
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 201-347348 of 16.10.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.3.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.3.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.3.2014 - 00:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of the DLS Procurement Team.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
To request the tender documents please complete our Registration Form (quoting the reference number DLSITT0350) on the following website location:

http://www.diamond.ac.uk/Home/Procurement

In order to be considered, your response should arrive no later than midnight on Tuesday 4.3.2014. This can be emailed to before the tender deadline. An original plus 2 certified copies of your tender should also be sent to: Sue Blake at the address in I.1.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Diamond Light Source Ltd
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Diamond Light Source will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tendererst to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.1.2014