Public Notice and Newspaper Advertising Space.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Cornwall Council
New County Hall, Treyew Road
Contact point(s): Cornwall Council
For the attention of: Jon Carlyon
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322029
E-mail:
Internet address(es):
General address of the contracting authority: www.cornwall.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Public Notice and Newspaper Advertising Space.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Predominantly the county of Cornwall but occasionally also the county of Devon where works occur close to the Cornwall/Devon border.
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Predominantly the county of Cornwall but occasionally also the county of Devon where works occur close to the Cornwall/Devon border.
NUTS code UKK30
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provision of Public Notice and Newspaper Advertising Space Services.
II.1.6)Common procurement vocabulary (CPV)
79341000, 22000000, 22200000, 79800000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The appointed supplier will be required to provide Public Notice and Newspaper Advertising Space Services for the whole of Cornwall Council or their successor in title, and include for the following: The Council (as with other Local Authorities) has a statutory duty to formally notify the public of certain key information and events, this includes certain forms of Planning Notices, Traffic and Highway Regulations and other legal notices of public importance through relevant paid for publications (newspapers).
This procurement will lead to appointment of a single organisation likely to be either a media organisation or advertising agency to meet the folowing objectives:
Reducing ongoing costs and spend exposure for the Council within Media Publications, whilst maintaining the Council's obligations to meet statutory requirements to fulfil its responsibilities to publish Public Notices (e.g. LEGISLATION). This will be assisted by the following:
- Publication of Public Notices only when needed / necessary.
- Publication of Public Notices in the Newspaper with the highest readership for the intended audience / geographical area.
- Ensuring no duplication of Public Notices across Geographical Area(s) or Media Publications but ensuring that all of Cornwall is covered.
- Ensuring publication of Public Notices on time and right first time (e.g. accurate in terms of information contained and published).
- Ensuring there is transparency around costs, including fixed rate / price certainty for the Council in respect of Public Notices.
- Ensuring Public Notices published in a manner that minimises or eliminates blank space (white space), are at a small font as practically possible (for example 7 font), avoids duplication of words / information (for example contact details) and utilises where practical abbreviations.
The appointed organisation/agency would ensure the notice was targeted in the right publication and geographical area, undertake the order placing and pay the relevant organisation's publication costs.
The ultimate contract arrangements may in the future include the management and placement of general advertising (Run of Paper) and recruitment advertising should the Council require, although no firm volumes or values of any such work can be quantified at the present time.
Estimated value excluding VAT:
Range: between 640 000 and 880 000 GBP
This procurement will lead to appointment of a single organisation likely to be either a media organisation or advertising agency to meet the folowing objectives:
Reducing ongoing costs and spend exposure for the Council within Media Publications, whilst maintaining the Council's obligations to meet statutory requirements to fulfil its responsibilities to publish Public Notices (e.g. LEGISLATION). This will be assisted by the following:
- Publication of Public Notices only when needed / necessary.
- Publication of Public Notices in the Newspaper with the highest readership for the intended audience / geographical area.
- Ensuring no duplication of Public Notices across Geographical Area(s) or Media Publications but ensuring that all of Cornwall is covered.
- Ensuring publication of Public Notices on time and right first time (e.g. accurate in terms of information contained and published).
- Ensuring there is transparency around costs, including fixed rate / price certainty for the Council in respect of Public Notices.
- Ensuring Public Notices published in a manner that minimises or eliminates blank space (white space), are at a small font as practically possible (for example 7 font), avoids duplication of words / information (for example contact details) and utilises where practical abbreviations.
The appointed organisation/agency would ensure the notice was targeted in the right publication and geographical area, undertake the order placing and pay the relevant organisation's publication costs.
The ultimate contract arrangements may in the future include the management and placement of general advertising (Run of Paper) and recruitment advertising should the Council require, although no firm volumes or values of any such work can be quantified at the present time.
Estimated value excluding VAT:
Range: between 640 000 and 880 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These conditions will be provided in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with The Town and Country Planning (General Development Procedure) Order 1995 Act and The Road Traffic (Temporary Restrictions) Procedure Regulations 1992 legal statutes.
Description of particular conditions: Compliance with The Town and Country Planning (General Development Procedure) Order 1995 Act and The Road Traffic (Temporary Restrictions) Procedure Regulations 1992 legal statutes.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the Supplier Eligibility Questionnaire. Consideration will only be given to those contractors who complete the Supplier Eligibility Questionnaire satisfactorily.
Economic operators subject to any of the following [may/will] not be considered where the said operator.
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010.
Economic operators subject to any of the following [may/will] not be considered where the said operator.
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: May include, but shall not be limited to:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(d) the criteria listed in III.2.1; and
(e) any other information or documents referred to in the Supplier Eligibility Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the Supplier Eligibility Questionnaire.
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(d) the criteria listed in III.2.1; and
(e) any other information or documents referred to in the Supplier Eligibility Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the Supplier Eligibility Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
May include, but shall not be limited to:
(a) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
- where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
- where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(b) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control.
(c) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(d) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(e) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years.
Minimum level(s) of standards possibly required:
Please refer to the Supplier Eligibility Questionnaire.
May include, but shall not be limited to:
(a) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
- where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
- where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(b) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control.
(c) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(d) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(e) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years.
Minimum level(s) of standards possibly required:
Please refer to the Supplier Eligibility Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Quality. Weighting 30
2. Commercial. Weighting 70
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2013.34F
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.3.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 21.3.2014 - 15:00
Place:
Cornwall Council, New County Hall, Truro, TR1 3AY.
Persons authorised to be present at the opening of tenders: noSection VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The Contracting Authority as stated in section 1
Body responsible for mediation procedures
The Contracting Authority as stated in section 1
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
The Contracting Authority as stated in section 1
VI.5)Date of dispatch of this notice:
29.1.2014