Provision of Cleaning Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Chelmer Housing Partnership
Myriad House, 23 Springfield Lyons Approach
For the attention of: Lucy Robinson
Essex Chelmsford
UNITED KINGDOM
Telephone: +44 1245613002
E-mail:
Internet address(es):
General address of the contracting authority: www.chp.org.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Service category No 14: Building-cleaning services and property management services
NUTS code UKH3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Cleaning services. Accommodation, building and window cleaning services. Accommodation cleaning services. Building-cleaning services. Window-cleaning services. Bin-cleaning services. Refuse and waste related services. Household-refuse collection services. Household-refuse disposal services. Office cleaning services.
II.1.6)Common procurement vocabulary (CPV)
90910000, 90911000, 90911100, 90911200, 90911300, 90918000, 90500000, 90511200, 90513100, 90919200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contract is for the provision of cleaning services to CHP as per the following lots:
Void Clearance and Cleaning,
Communal Cleaning,
Sheltered Scheme window and bin cleaning,
Head Office Cleaning,
Parkside Community Hub,
Non-social housing clearance and cleaning.
Estimated value excluding VAT: 1 916 666 GBP
Void Clearance and Cleaning,
Communal Cleaning,
Sheltered Scheme window and bin cleaning,
Head Office Cleaning,
Parkside Community Hub,
Non-social housing clearance and cleaning.
Estimated value excluding VAT: 1 916 666 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Empty Property (Void) Clearance and Cleaning1)Short description
CHP require cleaning and clearance for void properties.
2)Common procurement vocabulary (CPV)
90911100, 90513100
3)Quantity or scope
We currently undertake approximately 500-550 voids a year. Properties will be required to be thoroughly cleaned in accordance with the cleaning specification inside and out, making sure all old belongings and requested outbuildings are taken down and disposed of by the contractor.
Estimated value excluding VAT: 750 000 GBP
Estimated value excluding VAT: 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Communal Cleaning
1)Short description
CHP requires an organisation capable of providing a cleaning service to their flat block communal areas.
2)Common procurement vocabulary (CPV)
90910000, 90911000, 90911100, 90911200, 90911300, 90918000, 90500000
3)Quantity or scope
This includes all internal cleaning of approximately 301 blocks of flats to a high specification on a weekly basis. It will also include external litter picking, cleaning bin areas and external window cleaning up to 4 stories. There is also the daily litter picking service (Monday to Friday) to 8 shopping parades and surrounds.
Estimated value excluding VAT: 1 041 666 GBP
Estimated value excluding VAT: 1 041 666 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Sheltered Scheme Window and Bin Cleaning
1)Short description
CHP have 24 sheltered schemes. The requirement is for internal and external cleaning to communal doors and windows, and washing of communal bins quarterly.
2)Common procurement vocabulary (CPV)
90910000, 90911300, 90918000
3)Quantity or scope
Estimated value excluding VAT: 83 333 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Head Office Cleaning
1)Short description
It is still be confirmed if this Lot will be included.
2)Common procurement vocabulary (CPV)
90910000, 90919200, 90911200, 90911300
3)Quantity or scope
Daily clean to 3 storey office and stores area (30,000 sq ft office and 7.500 sq ft materials outlet and stores). We anticipate 3 hours per day for emptying bins, vacuuming, cleaning 3 kitchens, internal office glass cleaning and vacuuming air vents. Quarterly external and internal window cleaning. Work would take place after 5pm each day, Monday to Friday.
Estimated value excluding VAT: 166 666 GBP
Estimated value excluding VAT: 166 666 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Parkside Community Hub
1)Short description
Office, meeting rooms, kitchen and wash room facility cleaning. Approximately 20 - 30 minutes each day, Monday to Friday.
2)Common procurement vocabulary (CPV)
90910000, 90919200
3)Quantity or scope
Estimated value excluding VAT: 12 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Non-social housing clearance and cleaning
1)Short description
Cleaning to Market / Intermediate rent properties in between tenancies. Also Right to buy and new build.
2)Common procurement vocabulary (CPV)
90910000, 90911100, 90513100
3)Quantity or scope
Estimated value excluding VAT: 20 833 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T0117_2013
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.2.2014 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.2.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
7.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=86370637
GO Reference: GO-2014121-PRO-5404313VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
21.1.2014