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Supply of Responsive Repairs Materials to Plymouth Community Homes.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth Community Homes Ltd
Plumer House, Tailyour Road, Crownhill
For the attention of: Amanda Greenall
PL6 5DH Plymouth
UNITED KINGDOM
Telephone: +44 1752388402
E-mail: pch.purchasing@plymouthcommunityhomes.co.uk

Internet address(es):

General address of the contracting authority: http://www.plymouthcommunityhomes.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Responsive Repairs Materials to Plymouth Community Homes.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: 26 Brest Road;
Plymouth International Business Park;
Derriford;
Plymouth;
PL6 5XP.

NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 60

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
II.1.5)Short description of the contract or purchase(s)
Plymouth Community Homes (PCH) are seeking expressions of interest from suitably qualified and highly experienced suppliers for the ongoing supply of building and responsive repairs materials to Plymouth Community Homes. The tender is divided into 6 lots: Lot 1 Building materials, Lot 2 Electrical materials, Lot 3 Plumbing materials, Lot 4 Paint and Sundries, Lot 5 Ironmongery, Lot 6 Timber. A specification of the materials and service requirements of each lot is provided within this Invitation to Tender and only suppliers who can meet the requirements specified as part of their existing core business will be considered for this tender. The proposed contracts will be for a period of 3 years, with the option to extend for 1 year, subject to annual review at PCH sole discretion, based on performance, price and business unit objectives. The suppliers will be selected according to the criteria set out in this Invitation to Tender based on service, quality and pricing offered in the proposal.
II.1.6)Common procurement vocabulary (CPV)

31000000, 44000000, 03000000, 03400000, 03410000, 03415000, 03419000, 03419100, 31300000, 31340000, 31341000, 31500000, 31510000, 31520000, 31524000, 31600000, 44111000, 44111200, 44111400, 44111700, 44111600, 44115200, 44115210, 44115000, 44115800, 44190000, 44191100, 44192200, 44221240, 44221200, 44316000, 44300000, 44410000, 44411000, 44411100, 44411200, 44411300, 44411400, 44411700, 44411710, 44411720, 44411740, 44411750, 44422000, 44420000, 44423220, 44500000, 44512900, 44512910, 44512920, 44520000, 44521000, 44521100, 44521110, 44523100, 44523200, 44523300, 44530000, 44531100, 44531400, 44531510, 44532200, 44800000, 44810000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Plymouth Community Homes (PCH) are seeking expressions of interest from suitably qualified and highly experienced suppliers for the ongoing supply of building and responsive repairs materials to Plymouth Community Homes. The tender is divided into 6 lots: Lot 1 Building materials, Lot 2 Electrical materials, Lot 3 Plumbing materials, Lot 4 Paint and Sundries, Lot 5 Ironmongery, Lot 6 Timber. A specification of the materials and service requirements of each lot is provided within this Invitation to Tender and only suppliers who can meet the requirements specified as part of their existing core business will be considered for this tender. The proposed contracts will be for a period of 3 years, with the option to extend for 1 year, subject to annual review at PCH sole discretion, based on performance, price and business unit objectives. The suppliers will be selected according to the criteria set out in this Invitation to Tender based on service, quality and pricing offered in the proposal. The contract has an estimated value of approx. 1M GBP - 1.5M GBP per annum in total for all 6 lots, subject to business requirements based on spend across stock-lines as listed as well as non-core specials. PCH intend to enter into contract with up to 3 suppliers for each sub-category of materials for the full duration the contract. Suppliers may bid for one or more sub-categories within each lot as appropriate to their main existing core business. Suppliers may also bid for more than one Lot as relevant to their main existing core business.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract period will be three (3) years with the option for PCH to extend (based on price, performance and business unit objectives) for a further one (1) years. PCH reserve the right to terminate the contract based on an annual performance review.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Building Materials
1)Short description
Within building materials, sub-categories of items include:
adhesive and sealants;
bricks and blocks;
building materials;
cement and mortar;
doors - external;
doors - internal;
doors - thresholds;
driers and posts;
drills;
fencing;
garage doors;
plastering;
plastic trims;
roofing;
rope and sheeting;
tiles;
tools and consumables;
vents.
Further information provided within the tender documents.
2)Common procurement vocabulary (CPV)

44000000, 44111000, 44111200, 44111700, 44111600, 44115000, 44115800, 44190000, 44221240, 44221200, 44410000, 44423220, 44512900, 44512910

3)Quantity or scope
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Electrical Materials
1)Short description
Sub-categories within Lot 2 Electrical include:
electrical;
electrical - battery;
electrical - cabling;
electrical - fans;
electrical - fuses and rcds;
electrical - trunking;
electrical- clocks and programmers;
electrical- lighting;
electrical-switches;
screws and fixings.
Further information provided within tender documents.
2)Common procurement vocabulary (CPV)

31000000, 31300000, 31340000, 31341000, 31500000, 31510000, 31520000, 31524000, 31600000

3)Quantity or scope
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Plumbing Materials
1)Short description
Within plumbing lot 3, sub-categories of items include:
bathroom;
drainage;
Guttering;
plumbing;
plumbing - compression;
plumbing - consumable;
plumbing - heating;
plumbing - pumps;
plumbing - showers;
plumbing - taps;
plumbing - waste;
Soil Waste.
Further information provided within the tender documents.
2)Common procurement vocabulary (CPV)

44000000, 44115200, 44115210, 44115000, 44410000, 44411000, 44411100, 44411200, 44411300, 44411400, 44411700, 44411710, 44411720, 44411740, 44411750, 44532200

3)Quantity or scope
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Paint and Sundries
1)Short description
Within paint and sundries, sub-categories of items include:
paint;
paint - acrylic;
paint - anti-fungal;
paint - sundry;
painting - masonary;
painting-brushes;
painting-emulsion;
painting-gloss;
wallpaper.
Further information provided within the tender documents.
2)Common procurement vocabulary (CPV)

44000000, 44111400, 44800000, 44810000

3)Quantity or scope
Estimated value excluding VAT: 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Ironmongery
1)Short description
Within ironmongery, sub-categories of items include:
bolts and catches;
doors - furniture;
doors - furniture - fire;
doors - furniture - upvc;
doors - letterplates;
fixings;
grab and handrails;
hinges;
locks;
nails;
pins and staples;
screws;
washers.
2)Common procurement vocabulary (CPV)

44000000, 44190000, 44192200, 44316000, 44422000, 44420000, 44500000, 44520000, 44521000, 44530000, 44521100, 44521110, 44523100, 44523200, 44523300, 44531100, 44531400, 44531510, 44532200

3)Quantity or scope
Estimated value excluding VAT:
Range: between 40 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Timber
1)Short description
Sub-categories within this lot include Sheet materials, Timber, Softwoods - fencing, Softwoods - Unsorted.
Further information provided within the tender.
2)Common procurement vocabulary (CPV)

03000000, 03400000, 03410000, 03415000, 03419000, 03419100, 44191100

3)Quantity or scope
Estimated value excluding VAT:
Range: between 60 000 and 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details required from successful bidders will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details required from successful bidders will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details required from successful bidders will be set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of the Consolidated Directive 2004/18/EC and as set out in the pre-qualification questionnaire and tender documents which is available from the address set out in I.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete tender documents including a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV.3.4.
Minimum level(s) of standards possibly required: As set out in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete tender documents including a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV.3.4.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.3.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 14.3.2014

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
PCH reserves the right not to award the contract and/or to award a contract for part or parts of the works/service.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: PCH will allow a period of at least ten (10) calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight at the end of the second working day of the ten (10) day standstill period, PCH receives a request in writing from a candidate as to why it was not successful, PCH is required to provide additional information to the candidate. That information must be provided at least three (3) working days before the expiry of the ten (10) days' standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebery Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
E-mail: servicedesk@ogc.gsi.gov.uk
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:
21.1.2014