Building Consultancy Services for Nottingham Castle.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Nottingham City Council
Resources Department, Loxley House, Station Street
For the attention of: Sue Oliver
NG2 3NG Nottingham
UNITED KINGDOM
Telephone: +44 1158762789
E-mail:
Internet address(es):
Address of the buyer profile: eastmidstenders.orgI.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building Consultancy Services for Nottingham Castle.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Nottingham Castle
Off Friar Lane
Nottingham
NG1 6EL
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Nottingham Castle
Off Friar Lane
Nottingham
NG1 6EL
NUTS code UKF14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Nottingham City Council invites expressions of interest from suitably qualified and experienced consultants to provide the following services (which will be split into 5 Lots) for works to be undertaken at Nottingham Castle.
Lot 1 - Architect led Multi Discipline Design Team (incorporating Conservation Architect, Landscape Architect, Access Consultant, Structural Engineer, Mechanical & Electrical Services Engineer),
Lot 2 - Quantity Surveyor,
Lot 3 - Exhibition/ Interpretative Design,
Lot 4 - Project Management,
Lot 5 - CDM Co-ordinator.
The scope of works includes public realm improvements, conservation and refurbishment works to the Ducal Palace and the listed structures within the site, development of a new visitors welcome centre, access and interpretation improvements to the Castle grounds and the Caves, an extension to the Ducal Palace to provide enhanced exhibition and learning facilities, re-interpretation of existing gallery spaces, introduction of a lift linking the Castle site with the Brewhouse Yard and limited works within the Museum of Nottingham Life and the Waterworks Building.
The project will be delivered in two stages: Stage 1: Scheme and Detailed Design (RIBA Stages C and D) Stage 2: Project Implementation (RIBA Stages E to L).
Both stages of the project will be subject to securing major grant funding support.
Whilst every effort has been made to consider the full scope of the requirement the Contracting Authority does not guarantee the volume of service required resulting from this tender or that it will accept any tender on completion of the tender exercise.
Lot 1 - Architect led Multi Discipline Design Team (incorporating Conservation Architect, Landscape Architect, Access Consultant, Structural Engineer, Mechanical & Electrical Services Engineer),
Lot 2 - Quantity Surveyor,
Lot 3 - Exhibition/ Interpretative Design,
Lot 4 - Project Management,
Lot 5 - CDM Co-ordinator.
The scope of works includes public realm improvements, conservation and refurbishment works to the Ducal Palace and the listed structures within the site, development of a new visitors welcome centre, access and interpretation improvements to the Castle grounds and the Caves, an extension to the Ducal Palace to provide enhanced exhibition and learning facilities, re-interpretation of existing gallery spaces, introduction of a lift linking the Castle site with the Brewhouse Yard and limited works within the Museum of Nottingham Life and the Waterworks Building.
The project will be delivered in two stages: Stage 1: Scheme and Detailed Design (RIBA Stages C and D) Stage 2: Project Implementation (RIBA Stages E to L).
Both stages of the project will be subject to securing major grant funding support.
Whilst every effort has been made to consider the full scope of the requirement the Contracting Authority does not guarantee the volume of service required resulting from this tender or that it will accept any tender on completion of the tender exercise.
II.1.6)Common procurement vocabulary (CPV)
71540000, 72224000, 71334000, 71420000, 71324000, 92521100, 71530000, 71312000, 71220000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 Architect Led Multi Discipline Design Team (incorporating Conservation Architect, Landscape Architect, Access Consultant, Structural Engineer, Mechanical and Services Engineer),
Lot 2 Quantity Surveyor,
Lot 3 Exhibition / Interpretative Design,
Lot 4 Project Management,
Lot 5 CDM Co-ordinator.
Estimated value excluding VAT: 2 129 916 GBP
Lot 2 Quantity Surveyor,
Lot 3 Exhibition / Interpretative Design,
Lot 4 Project Management,
Lot 5 CDM Co-ordinator.
Estimated value excluding VAT: 2 129 916 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.6.2014. Completion 31.5.2019
Information about lots
Lot No: 1 Lot title: Architect Led Multi Discipline Design Team1)Short description
Consultancy services for Architect Led Multi Discipline Design Team (incorporating Conservation Architect, Landscape Architect, Access Consultant, Structural Engineer, Mechanical and Electrical Services Engineer)
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 980 000
Currency: GBP
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 980 000
Currency: GBP
2)Common procurement vocabulary (CPV)
71210000, 71540000, 72224000, 71334000, 71420000, 71324000, 92521100, 71530000, 71312000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Quantity Surveyor
1)Short description
Quantity Surveying Services
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 200 000
Currency: GBP
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 200 000
Currency: GBP
2)Common procurement vocabulary (CPV)
71210000, 71540000, 72224000, 71334000, 71420000, 71324000, 92521100, 71530000, 71312000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Exhibition / Interpretative Design
1)Short description
Exhibition and Interpretative Design Services
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 650 000
Currency: GBP
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 650 000
Currency: GBP
2)Common procurement vocabulary (CPV)
71210000, 71540000, 72224000, 71334000, 71420000, 71324000, 92521100, 71530000, 71312000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Project Management
1)Short description
Project Management Services
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 270 000
Currency: GBP
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 270 000
Currency: GBP
2)Common procurement vocabulary (CPV)
71210000, 71540000, 72224000, 71334000, 71420000, 71324000, 92521100, 71530000, 71312000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: CDM Co-ordinator
1)Short description
CDM Co-ordinator Services
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 35 000
Currency: GBP
Duration is estimated to be 60 months (from the award of the contract).
Estimated cost excluding VAT 35 000
Currency: GBP
2)Common procurement vocabulary (CPV)
71210000, 71540000, 72224000, 71334000, 71420000, 71324000, 92521100, 71530000, 71312000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Performance Bond, or parent company guarantee in the case of a subsidiary company, may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment terms will be indicated in the contract documents. Tenders are to be priced in GBP. Payments will be made in GBP only. Funding for the project includes but is not restricted to contributions from Nottingham City Council, major grant applications and fundraising.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documentation.
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CPU 1216
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.1.2014 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
7.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Funding from the following sources maybe used for this project: ERDF, Heritage Lottery Fund, Trusts & Foundations and Private Donations.
Reference to project(s) and/or programme(s): Funding from the following sources maybe used for this project: ERDF, Heritage Lottery Fund, Trusts & Foundations and Private Donations.
VI.3)Additional information
The contracting authority undertake to use reasonable endeavours to hold confidential any information provided in the proposal submitted, subject to the contracting authority's obligations under law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The contracting authority will then consider the sensitivity statement before replying to any request received under the Freedom of Information Act 2000.
Those invited to tender will be selected on the basis of the relevant EU public procurement directives and United Kingdom regulations as regards their financial standing, their technical capacity and ability, and other permitted grounds.
The Pre Qualification Questionnaire and Invitation to Tender documents should be completed and submitted electronically by using eastmidstenders portal by the deadline set out in IV.3.4) above. The information and documents for this Invitation to Tender will be accessible at the following website https://www.eastmidstenders.org
To access these documents you will firstly need to register your company details Please check that you are able to access the online Invitation to Tender Documents. If you are experiencing problems then please contact the helpdesk at alternatively telehpone on 01670 597136 for further assistance.. Please ensure that you allow yourself plenty of time when responding to this Invitation to Tender prior to the closing date and time.
The period of the contract stated at II.3) above is an estimated duration only. The estimated start date of the contract is June 2014, but this is dependent upon securing Development Stage funding for the project from the Heritage Lottery Fund. A decision in respect of this potential funding award is expected in April 2014.The contracting authority undertake to use reasonable endeavours to hold confidential any information provided in the proposal submitted, subject to the contracting authority's obligations under law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The contracting authority will then consider the sensitivity statement before replying to any request received under the Freedom of Information Act 2000.
Those invited to tender will be selected on the basis of the relevant EU public procurement directives and United Kingdom regulations as regards their financial standing, their technical capacity and ability, and other permitted grounds.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Nottingham City Council, will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers.
This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought within 3 months (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision Nottingham City Council is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought within 3 months (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision Nottingham City Council is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.12.2013