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Asbestos Sampling, Analysis and Surveying.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Procurement Division, B Block, Aston Webb, Edgbaston
Contact point(s): http://in-tendhost.co.uk/universityofbirmingham
For the attention of: Karen Manyika
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214145956
E-mail:
Fax: +44 1214143459

Internet address(es):

General address of the contracting authority: http://www.birmingham.ac.uk/index.aspx

Address of the buyer profile: http://in-tendhost.co.uk/universityofbirmingham/

Electronic access to information: http://in-tendhost.co.uk/universityofbirmingham/

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/universityofbirmingham/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Asbestos Sampling, Analysis and Surveying.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
The University of Birmingham is seeking tenders for the provision of Asbestos analytical services which will ensure that the University of Birmingham are complying to all relevant asbestos statutory regulations and requirements. The Contract will include but not be restricted to the following:
Supplying analytical consultancy to the University of Birmingham covering the following areas
Air monitoring,
Bulk sampling,
Management surveys,
Refurbishment surveys,
Demolition surveys,
Periodic monitoring of known asbestos within University of Birmingham properties,
Acting as the University of Birmingham analytical specialist during any asbestos removal works and the reporting of any asbestos removal.
Producing reports for all aspects of analytical works on University of Birmingham properties to include:
Air monitoring to University of Birmingham specifications,
Bulk samples to University of Birmingham specifications,
Management surveys to University of Birmingham specifications,
Refurbishment surveys to University of Birmingham specifications,
Demolition surveys to University of Birmingham specifications,
Conclusion of works reports after asbestos removals to University of Birmingham specifications,
Use of University of Birmingham specified asbestos management software.
II.1.6)Common procurement vocabulary (CPV)

71600000, 90711500, 90650000, 71313450, 90731400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment of Invoices will be 30 days from Date of Invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Limited Company, joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As requested in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As requested in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:

The University has a policy that requires that where contractors or suppliers operate on its site the contractors/suppliers should be compliant with CHAS (Contractors Health and Safety Scheme: www.chas.gov.uk) Safety Standards in Procurement (SSIP) or an equivalent scheme approved by the University.

Lead surveyor must have as a minimum BOHS (British Occupational Hygiene Society) qualifications S301, P402, P403 and P404 plus be qualified to the BOHS standard of Certificated Competent Person (CCP) in Asbestos.
Minimum qualifications for any person (other than the lead surveyor) carrying out asbestos analytical works on University of Birmingham site:
Certificated Competent Person (CCP) in Asbestos,
BOHS P402 Buildings Surveys and Bulk Sampling for Asbestos,
BOHS P403 Asbestos Fibre Counting (PCM),
BOHS P404 Air Sampling of Asbestos and MMMF and Requirements for a Certificate of Reoccupation Following Clearance of Asbestos.
Minimum experience for any person carrying out asbestos analytical works on University of Birmingham site:
Supervisor/contract manager/account manager/lead surveyor, minimum 3 years post qualification experience working on similar sites.
Analyst working under the supervision of the Supervisor/contract manager/account manager/lead surveyor to have a minimum of 12 months post qualification experience working on similar sites.
The Contractor shall hold ISO/IEC 17025 testing and calibration laboratories and UKAS accreditation for fibre counting and asbestos identification as suggested in HSG243, EH10 MD HS39 and HSG 248 together with accreditation for sampling, and shall in addition hold ISO/IEC 17020 (EN45004) for asbestos surveying. (1.12:pp23).
In order to avoid conflicts of interest and to comply with the CAR 2012 requirements for independence and impartiality, the Contractor shall be a specialist in surveying, and totally independent of any removal Contractor. (1.12:pp23)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
FRAM091/13
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 16.12.2013 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.12.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Expression of Interest will be required in the form of a completed Pre-Qualification Questionnaire. This document is available upon registration at: http://in-tendhost.co.uk/universityofbirmingham/

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.11.2013