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RHUL/FIN-200.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Holloway and Bedford New College
Egham Hill
Contact point(s): www.rhul.ac.uk/finance/intend/opportunities.html
TW20 0EX Egham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.rhul.ac.uk

Address of the buyer profile: www.rhul.ac.uk/finance/intend/opportunities.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
RHUL/FIN-200.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of this contract is for the provision of Internal Audit Services. For full details please go to www.rhul/finance/intend/opportunities.html and follow the link to register on the College electronic tendering system and express an interest.

II.1.6)Common procurement vocabulary (CPV)

79212200, 79212000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract is for the provision of Internal Audit Services.
Royal Holloway and Bedford New College (brand name Royal Holloway, University of London) is looking to award this contract to a service provider who can demonstrate their ability to deliver high quality audit services, whilst working in partnership with the College key stakeholders, including an internal audit liaison officer and the College external auditors.
The successful service provider should be willing to work in partnership with Royal Holloway, University of London to deliver continuous improvement to the way in which the service is delivered. Relevant experience of successfully operating a similar service in a similar environment is a requirement of the contract. For details of the scope of the contract please register on the College -tendering website to view the pre-qualification documentation.
Estimated value excluding VAT:
Range: between 200 000,00 and 250 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: Contract length is 3 years plus 1 plus 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Meet the requirements of the PQQ stage (please refer to the PQQ documentation).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

Minimum level(s) of standards possibly required: See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

Minimum level(s) of standards possibly required:

See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: See Pre-Qualification Documentation www.rhul.ac.uk/finance/intend/opportunities.html

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RHUL/FIN-200
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.4.2013 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.4.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 30.5.2013 - 10:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: College Procurement Manager.
Assistant Director of Procurement ( or their representative).
College Secretary (or their representative).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.3.2013