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Supply of Thermal Image/Urban Search and Rescue Cameras.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Tovil
Contact point(s): The Consortium for Purchasing and Distribution Ltd
For the attention of: Contracts Manager
ME15 6XB Maidstone
UNITED KINGDOM
Telephone: +44 8453307765
E-mail:
Fax: +44 8453307742

Internet address(es):

Address of the buyer profile: www.fireandrescue.co.uk

Further information can be obtained from: The Consortium for Purchasing and Distribution Ltd
Hammond Way
Contact point(s): Contracts Manager
BA14 8RR Trowbridge
UNITED KINGDOM
Telephone: +44 8453307765
E-mail:
Fax: +44 8453307742
Internet address: www.fireandrescue.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Consortium for Purchasing and Distribution Ltd
Hammond Way
Contact point(s): Contracts Manager
BA14 8RR Trowbridge
UNITED KINGDOM
Telephone: +44 8453307765
E-mail:
Fax: +44 8453307742
Internet address: www.fireandrescue.co.uk

Tenders or requests to participate must be sent to: The Consortium for Purchasing and Distribution Ltd
Hammond Way
Contact point(s): Contracts Manager
BA14 8RR Trowbridge
UNITED KINGDOM
Telephone: +44 8453307765
E-mail:
Fax: +44 8453307742
Internet address: www.fireandrescue.co.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See 11.1.5

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Thermal Image/Urban Search and Rescue Cameras.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP
II.1.5)Short description of the contract or purchase(s)

Kent and Medway Towns Fire Authority intends to award a Framework Agreement available for use by all UK public sector bodies (and their statutory successors and organisations created as a result of re-organisations or organisational changes) including but not limited to UK Fire and Rescue Services, NHS Bodies, Government Departments and their agencies, Non-Departmental Public Bodies, Local Authorities (and their ALMOs), Police Authorities, Educational Establishments, the Fire Service College, the Department for Communities and Local Government, the Ministry of Defence and Registered Charities who have a need to purchase Thermal Image and/or Urban Search and Rescue Cameras. http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx http://www.apa.police.uk/your-police-authority/contact-information http://www.fireservice.co.uk/information/ukfrs http://local.direct.gov.uk/LDGRedirect/index.jsp?mode=1.1 http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs http://www.cabinetoffice.gov.uk/content/public-bodies-and-appointments http://www.charity-commission.gov.uk/ http://www.education.gov.uk/edubase/home.xhtml

II.1.6)Common procurement vocabulary (CPV)

38651000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The framework agreement will consist of two lots: thermal image cameras, and urban search and rescue cameras.
It is intended that this agreement shall commence in May 2013 and run for a period of four (4) years, made up of a three year initial period with a one year optional extension.
Estimated value excluding VAT: 5 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 01 Lot title: Thermal Image Cameras
1)Short description
Thermal image cameras. To include associated products and services.
2)Common procurement vocabulary (CPV)

38651000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 02 Lot title: Urban Search and Rescue Cameras
1)Short description
Urban search and rescue cameras. To include associated products and services.
2)Common procurement vocabulary (CPV)

38651000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See PQQ for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See PQQ for further information.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See PQQ for further information.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
Minimum level(s) of standards possibly required: As stated in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ.
Minimum level(s) of standards possibly required:
As stated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As stated in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.11.2012 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.12.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
14.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 18.2.2013 - 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
It is anticipated that this framework agreement will commence in May 2013 for 3 year period with the option toextend for a further 12 months.
It will be available to all contracting bodies identified in II.1.5. It is anticipated that the value over the potential four year period will be approximately 5 000 000 GBP.
Award of contracts under the framework may be on the basis of mini-competitions designed to ensure best value for purchasing bodies. Any orders placed under this agreement will form a separate contract under the scope of this framework between the provider and the contacting body. The Contracting.
Authority and other contracting bodies reserve the right to use any electronic portal during the life of the agreement.
The framework shall be subject to a levy or commission fee payable to The Consortium for.
Purchasing and Distribution Ltd.
For the purpose of this procurement The Consortium for Purchasing and Distribution Ltd will require economic operators to satisfy minimum levels of financial standing or other criteria at the PQQ stage, as shown in the prequalification document. Note that the PQQ contains important background information together with exclusion clauses relating to the fact that The Consortium for Purchasing and Distribution Ltd may terminate or suspend this procurement at any time without cost or liability to The Consortium for Purchasing and Distribution Ltd.
The Consortium for Purchasing and Distribution Ltd shall be hosting a supplier day on site at Hammond.

Way, Trowbridge, BA14 8RR on Tuesday 13.11.2012. This is restricted to a maximum of one attendee from each interested supplier and attendance must be confirmed in advance by emailing no later than Wednesday 7.11.2012 (following reciept of PQQ documents and supplier briefing day information).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
25.10.2012