Gap Search and Rescue Helicopter Service.
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Department for Transport (DfT)
Commercial and Technical Services, 3/25 Great Minster House, 76 Marsham Street
Contact: Commercial & Technical Services
Attn: Richard Jobling
SW1P 4DR London
UNITED KINGDOM
Tel. +44 2079442669
E-mail:
Fax +44 2079442177
Internet address(es)
General address of the contracting authority www.dft.gov.uk
Address of the buyer profile www.dft.gov.uk
Further information can be obtained at: As in above-mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Other Transport
Other Transport
The contracting authority is purchasing on behalf of other contracting authorities No
Other Transport
The contracting authority is purchasing on behalf of other contracting authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Gap Search and Rescue Helicopter Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 3
Service category: No 3
NUTS code UK
II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Search and rescue helicopters. Air-rescue services. Air-sea rescue services. Rescue services. Hire of helicopters with crew. Pilot services. Rescue and emergency equipment. Rescue-service station construction work. The contract will be for the provision of the ‘Gap Search and Rescue Helicopter Service’ on behalf of the Maritime and Coastguard Agency (MCA) to cover all MCA coverage areas. This service will require an all-weather SAR Helicopter Service able to operate throughout the UK in the maritime environment and with limited overland capability. The Helicopter Service must be responsive, able to search a wide area of interest, locate and recover personnel and stabilize casualties from all risk areas including mountainous terrain and the maritime environment. The Helicopter Service is currently based at Portland, Lee-on-the-Solent, Sumburgh and Stornoway. The Service currently operates 365 days a year on a 24hr basis (apart from Portland which operates on a 12hr basis (daytime operation)). Service delivery shall continue from Lee-on-the-Solent and Portland.Bidders can consider alternative locations for service delivery on the Isle of Lewis and The Shetland Islands. A draft statement of service delivery element of the requirement will be provided by the DfT with the Pre-Qualification Questionnaire (PQQ) without prejudice.
II.1.6)Common procurement vocabulary (CPV)
35612500, 60443000, 60443100, 75252000, 60424120, 60444100, 35112000, 45216127
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
Yes
tenders should be submitted for one or more lots
tenders should be submitted for one or more lots
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
Parties will be required to tender as stated above in paragraph II.1.5. The contract will be for 6 years, with the option to extend a further 12 months. Payment will be triggered once the SAR service enters the operational delivery phase, this is expected to start after the implementation phase, which could last up to two years. Potential Bidders who have successfully selected to go forward to the tendering stage will be offered a range of options to tender. Bidders will be requested to indicate which combination of the following options they are interested in. They can supply up to a maximum of three bids; a limit of one proposal per option for the following:
a) a bid which delivers the service in the north of Scotland, based on the Isle of Lewis and The Shetland Islands - Northern Base Option;
b) a bid which delivers the service on the south coast from existing sites at Lee-on-the-Solent and Portland- Southern Base Option;
c) a bid which delivers both the Northern and Southern Base Options.
The total estimated value of the North and South options together is between 200 000 000 GBP and 235 000 000 GBP. The Department may require an option for the assets under this contract to be transferred to the resulting contract of a further long term SAR competition in due course. The assets would be expected to be transferred at current market value at the time of transfer.
Excluding VAT
Range between 200 000 000 and 235 000 000 GBP
a) a bid which delivers the service in the north of Scotland, based on the Isle of Lewis and The Shetland Islands - Northern Base Option;
b) a bid which delivers the service on the south coast from existing sites at Lee-on-the-Solent and Portland- Southern Base Option;
c) a bid which delivers both the Northern and Southern Base Options.
The total estimated value of the North and South options together is between 200 000 000 GBP and 235 000 000 GBP. The Department may require an option for the assets under this contract to be transferred to the resulting contract of a further long term SAR competition in due course. The assets would be expected to be transferred at current market value at the time of transfer.
Excluding VAT
Range between 200 000 000 and 235 000 000 GBP
II.2.2)Options
Yes
description of these options: The contract will be for 6 years, with the option to extend a further 12 months.
description of these options: The contract will be for 6 years, with the option to extend a further 12 months.
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 72 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1 TITLE Northern Base Option1)SHORT DESCRIPTION
a) A bid which delivers the service in the North of Scotland, based on the Isle of Lewis and The Shetland Islands - Northern Base Option.
2)COMMON PROCUREMENT VOCABULARY (CPV)
35612500, 60443000, 60443100, 75252000, 60424120, 60444100, 35112000, 45216127
3)QUANTITY OR SCOPE
See PQQ.
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 2 TITLE Southern Base Option
1)SHORT DESCRIPTION
b) A bid which delivers the service on the South Coast from existing sites at Lee-on-the-Solent and Portland- Southern Base Option.
2)COMMON PROCUREMENT VOCABULARY (CPV)
35612500, 60443000, 60443100, 75252000, 60424120, 60444100, 35112000, 45216127
3)QUANTITY OR SCOPE
See PQQ.
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 3 TITLE Northern and Southern Base Options
1)SHORT DESCRIPTION
c) A bid which delivers both the Northern and Southern Base Options.
2)COMMON PROCUREMENT VOCABULARY (CPV)
35612500, 60443000, 60443100, 75252000, 60424120, 60444100, 35112000, 45216127
3)QUANTITY OR SCOPE
SEE PQQ.
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
Applicants invited to tender will be advised in the contract documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Tenders are to be priced in sterling and payment will be made in sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
The group will be required to nominate a lead partner with whom the authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4)Other particular conditions to which the performance of the contract is subject
No
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Full details are in the PQQ. Applicants should provide a completed PQQ in accordance with Vl.3 below.
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Full details are in the PQQ. Applicants should provide a completed PQQ in accordance with Vl.3 below.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: Applicants are requested to supply:
1. The most recent audited accounts that cover the last two years of trading and details of any material changes in the business, corporate structure or financial standing of the candidate since the date of the last set of audited accounts or likely to take effect within the next 12 months. or for the period that is available if trading for less than two years;
2. A statement of the organisation's turnover, Profit & Loss and cash flow position for the most recent full year of trading (or part year if full year not applicable) and an end period balance sheet, where this information is not available in an audited form at (1);
3. Where (2) cannot be provided, a statement of the organisation's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position;
4. Statement of the overall turnover of the business of the candidate and the turnover relating specifically to procurement of major service programme and or helicopter service delivery for the previous three financial years.
5. Identification of any existing financial commitments or liabilities which could impact adversely on the candidate's ability to meet this contract's requirements.
6. Evidence of insurances and indemnities. In the case of a consortium candidate, equivalent details for (1) to (6) above should be provided for each member of the consortium. If applicable, the above financial information (1, 2, 3) must also be provided in respect of the organisation's ultimate parent company. Financial capacity will have a maximum score of 25 % of total marks in the selection process. The following areas will be assessed for Financial capacity and scores will be allocated to each of the following elements:
- turnover,
- acid test ratio,
- current ratio,
- capital gearing ratio,
- propriety ratio.
Parent company guarantees may be requested from the ultimate parent company in those circumstances where there are concerns over the contracting entity having the financial viability and or capacity to successfully deliver the contract, and or the contracting entity has a low Net Worth. Performance Bonds will be required where there is no ultimate parent company to provide a suitable guarantee. Full details releating to economic and financial capacity is in the PQQ. Applicants should provide a completed PQQ in accordance with VI.3 below.
Minimum level(s) of standards possibly required Please refer to PQQ.
1. The most recent audited accounts that cover the last two years of trading and details of any material changes in the business, corporate structure or financial standing of the candidate since the date of the last set of audited accounts or likely to take effect within the next 12 months. or for the period that is available if trading for less than two years;
2. A statement of the organisation's turnover, Profit & Loss and cash flow position for the most recent full year of trading (or part year if full year not applicable) and an end period balance sheet, where this information is not available in an audited form at (1);
3. Where (2) cannot be provided, a statement of the organisation's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position;
4. Statement of the overall turnover of the business of the candidate and the turnover relating specifically to procurement of major service programme and or helicopter service delivery for the previous three financial years.
5. Identification of any existing financial commitments or liabilities which could impact adversely on the candidate's ability to meet this contract's requirements.
6. Evidence of insurances and indemnities. In the case of a consortium candidate, equivalent details for (1) to (6) above should be provided for each member of the consortium. If applicable, the above financial information (1, 2, 3) must also be provided in respect of the organisation's ultimate parent company. Financial capacity will have a maximum score of 25 % of total marks in the selection process. The following areas will be assessed for Financial capacity and scores will be allocated to each of the following elements:
- turnover,
- acid test ratio,
- current ratio,
- capital gearing ratio,
- propriety ratio.
Parent company guarantees may be requested from the ultimate parent company in those circumstances where there are concerns over the contracting entity having the financial viability and or capacity to successfully deliver the contract, and or the contracting entity has a low Net Worth. Performance Bonds will be required where there is no ultimate parent company to provide a suitable guarantee. Full details releating to economic and financial capacity is in the PQQ. Applicants should provide a completed PQQ in accordance with VI.3 below.
Minimum level(s) of standards possibly required Please refer to PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Full details are in the PQQ. Applicants should provide a completed PQQ in accordance with VI.3 below. Technical and professional ability will have a maximum score of 75 % of total marks in the selection process. The full range of areas are shown in the PQQ.
Minimum level(s) of standards possibly required
Please refer to PQQ.
Full details are in the PQQ. Applicants should provide a completed PQQ in accordance with VI.3 below. Technical and professional ability will have a maximum score of 75 % of total marks in the selection process. The full range of areas are shown in the PQQ.
Minimum level(s) of standards possibly required
Please refer to PQQ.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
No
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Accelerated negotiated
Emergency need, due to late stage cancellation of a prior joint DfT & MOD procurement to cover a gap between the current interim and a new long term SAR contract, and the subsequent need to ensure continuity of service.
Emergency need, due to late stage cancellation of a prior joint DfT & MOD procurement to cover a gap between the current interim and a new long term SAR contract, and the subsequent need to ensure continuity of service.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 maximum number 5
Objective criteria for choosing the limited number of candidates: The pass mark for being invited to tender will depend on the quality of the responses received. Once all responses have been marked, the highest-scoring companies on technical and financial capacity that meet our published number of organisations to receive an Invitation to Negotiate (ITN), who have passed the personal conduct and contractual matters areas of consideration will be invited to tender. Those organisations that fail on personal conduct and contractual matters will not qualify to receive an ITN.
Objective criteria for choosing the limited number of candidates: The pass mark for being invited to tender will depend on the quality of the responses received. Once all responses have been marked, the highest-scoring companies on technical and financial capacity that meet our published number of organisations to receive an Invitation to Negotiate (ITN), who have passed the personal conduct and contractual matters areas of consideration will be invited to tender. Those organisations that fail on personal conduct and contractual matters will not qualify to receive an ITN.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
NRP10043
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 25.7.2011 - 17:00
Payable documents No
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
28.7.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
22.8.2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
No
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
(1) not to award any contract as a result of the procurement process commenced by the publication of this notice;
(2) in no circumstances will the authority be liable for any costs incurred by the candidates;
(3) the Contracting Authority reserves the right to require any candidate to clarify in writing any information provided in its submission and/or provide additional information (and failure to respond adequately may result in the candidate being disqualified);
(4) the Contracting Authority reserves the right to disqualify immediately any candidate who submits misleading or incomplete information.
For the avoidance of doubt, interested parties must submit their PQQ and the information set out in Section III.2 "Conditions of Participation" at the same time. The deadline for PQQ is as set in Section IV.3.4. The Contracting Authority is procuring this contract on the basis of the accelerated negotiated procedure. However, in providing a PQQ interested parties must be aware that, in line with the principle of transparency, the Contracting Authority's strong preference is to limit negotiations to the minimum necessary and reserves the right to limit the topics that are open for negotiation. Any matters that are non-negotiable will be identified in the documentation that is issued to short-listed bidders. Tenders and all supporting documentation must be priced in pounds sterling. Any resulting contract will be considered a contract made in England according to English law. Compliance with all relevant legislation, including but not limited to environmental and safety regulations, is required both in the contract award procedure and during the term of any resultant contract.
The Secretary of State possesses certain information relating to the Gap Search and Rescue Helicopter Service contract, which is of a confidential nature. Applicants will require access to such information for the purpose of formulating a letting proposal and negotiating, if selected to negotiate, with the Secretary of State for the letting of the contract. It is a condition of participating in the competition for the contract that Applicants complete a Contract Process Letting Agreement and return this with their Pre-Qualification Questionnaire.
Applicants should note that Transparency requirements will be a condition of the proposed contract. Those requirements will permit the Contracting Authority to publish the text of the Contract and information contained within tenders, subject to possible redactions at the discretion of the Contracting Authority.
The information contained in this notice, including the CPV codes, is neither exhaustive nor binding, and may be amended at the time of issue of any further notice or notices or at any other time at the discretion of the Contracting Authority.
GO Reference: GO-2011713-PRO-2487056.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Please note: Organisations wishing to apply to bid should e-mail to to obtain the PQQ. All questions relating to the competition must be addressed in the first instance to Richard Jobling at email: .
Further information on the requirement can be found in the "Review of search and rescue (SAR) Helicopter Provision and Coverage Criteria Report - June 2001” and the 2006 update. This is available on the MCA website at the following link http://www.dft.gov.uk/mca/mcga07-home/emergencyresponse/mcga-searchandrescue/mcga-theroleofhmcoasguard/dops_-_sar_helo_harmonisation.htm.
The authority expressly reserves the following rights:(1) not to award any contract as a result of the procurement process commenced by the publication of this notice;
(2) in no circumstances will the authority be liable for any costs incurred by the candidates;
(3) the Contracting Authority reserves the right to require any candidate to clarify in writing any information provided in its submission and/or provide additional information (and failure to respond adequately may result in the candidate being disqualified);
(4) the Contracting Authority reserves the right to disqualify immediately any candidate who submits misleading or incomplete information.
For the avoidance of doubt, interested parties must submit their PQQ and the information set out in Section III.2 "Conditions of Participation" at the same time. The deadline for PQQ is as set in Section IV.3.4. The Contracting Authority is procuring this contract on the basis of the accelerated negotiated procedure. However, in providing a PQQ interested parties must be aware that, in line with the principle of transparency, the Contracting Authority's strong preference is to limit negotiations to the minimum necessary and reserves the right to limit the topics that are open for negotiation. Any matters that are non-negotiable will be identified in the documentation that is issued to short-listed bidders. Tenders and all supporting documentation must be priced in pounds sterling. Any resulting contract will be considered a contract made in England according to English law. Compliance with all relevant legislation, including but not limited to environmental and safety regulations, is required both in the contract award procedure and during the term of any resultant contract.
The Secretary of State possesses certain information relating to the Gap Search and Rescue Helicopter Service contract, which is of a confidential nature. Applicants will require access to such information for the purpose of formulating a letting proposal and negotiating, if selected to negotiate, with the Secretary of State for the letting of the contract. It is a condition of participating in the competition for the contract that Applicants complete a Contract Process Letting Agreement and return this with their Pre-Qualification Questionnaire.
Applicants should note that Transparency requirements will be a condition of the proposed contract. Those requirements will permit the Contracting Authority to publish the text of the Contract and information contained within tenders, subject to possible redactions at the discretion of the Contracting Authority.
The information contained in this notice, including the CPV codes, is neither exhaustive nor binding, and may be amended at the time of issue of any further notice or notices or at any other time at the discretion of the Contracting Authority.
GO Reference: GO-2011713-PRO-2487056.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
Department for Transport
Commercial and Technical Services, 3/25 Great Minster House, 76 Marsham Street
SW1P 4DR London
UNITED KINGDOM
E-mail:
Tel. +44 2079443045
Internet: www.dft.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. In the first instance such additional information should be requested from the address provided in part I.1. Following that if the parties still cannot resolve the matter, it should be escalated to the Head of Non-Rail Projects, Non-Rail Projects Team, Commercial and Technical Services, Department for Transport, 3/25 Great Minster House, 76 Marsham Street, London SW1P 4DR. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
13.7.2011