Building maintenance & minor improvements contracts.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Leicester City Council
Property Division, 16 New Walk
LE1 6UB Leicester
UNITED KINGDOM
Internet address(es):
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building maintenance & minor improvements contracts.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Service category No 1: Maintenance and repair services
NUTS code UKF21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Miscellaneous repair and maintenance services. Building construction work. Roof works and other special trade construction works. Building installation work. Building completion work. Other building completion work. Repair and maintenance services of building installations. Installation services of electrical and mechanical equipment. Building services. Building-inspection services. Leicester City Council ("the Council”) are responsible for Property Services to approximately 800 Local Government Buildings (excluding Housing), including schools, community homes, libraries and museums etc. all within the boundaries of Leicester City.
The Council invites applications from suitably experienced and qualified Specialist Contractor(s) for the following Categories of Works on Council buildings:
1. Emergency call out service;
a. Normal working hours’ - within 2 hrs of a request being made, and
b. Out of hours’ - within 1 hr of a request being made.
2. Reactive repair;
3. Routine repair;
4. Planned maintenance;
5. Minor improvements and alterations;
6. Project works including principal contractor, design and specification.
The Contract is intended for works not exceeding £100,000 per individual order value.
The above categories of works will be tendered in 7 separate lots.
The Council invites applications from suitably experienced and qualified Specialist Contractor(s) for the following Categories of Works on Council buildings:
1. Emergency call out service;
a. Normal working hours’ - within 2 hrs of a request being made, and
b. Out of hours’ - within 1 hr of a request being made.
2. Reactive repair;
3. Routine repair;
4. Planned maintenance;
5. Minor improvements and alterations;
6. Project works including principal contractor, design and specification.
The Contract is intended for works not exceeding £100,000 per individual order value.
The above categories of works will be tendered in 7 separate lots.
II.1.6)Common procurement vocabulary (CPV)
50800000, 45210000, 45260000, 45300000, 45400000, 45450000, 50700000, 51100000, 71315000, 71315400
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The award of the Contract will be limited to one Contractor per each Lot except LOT 1 - All Schedules where two Contractors will be selected. Contractors that are successful in this tender procedure will be required to be registered and accredited to the EXOR Leicester City "Gold” standard as a contract condition. Contractors that currently do not hold this accreditation will be required to achieve this prior to contract start.
Under each Category applied for the service is required to mainly be resourced by direct labour, with limited sub-contracted work in specialist areas only.
Contractors expressing an interest in tendering for the Service Category applied for must be able to provide under the following Lots:
Lot 1. All schedules.
Lot 2. Drainage.
Lot 3. Roofing.
Lot 4. Finishes.
Lot 5. Glazing and window replacement.
Lot 6. Electrical services.
Lot 7. Mechanical and plumbing services.
The form of Contract will be based on a quality service assessment and percentage adjustments to the National Schedule of Rates (NSR) including additional locally agreed schedule items. The Contract Terms and Conditions will be the JCT Standard Form of Measured Term Contract 2011 Edition, and you should be fully conversant with the use of the NSR for measuring items of work ordered under these Contracts.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The deadline for submitting your response(s) is 29.6.2012 13:00 hrs. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
Estimated value excluding VAT: 36 750 000 GBP
Under each Category applied for the service is required to mainly be resourced by direct labour, with limited sub-contracted work in specialist areas only.
Contractors expressing an interest in tendering for the Service Category applied for must be able to provide under the following Lots:
Lot 1. All schedules.
Lot 2. Drainage.
Lot 3. Roofing.
Lot 4. Finishes.
Lot 5. Glazing and window replacement.
Lot 6. Electrical services.
Lot 7. Mechanical and plumbing services.
The form of Contract will be based on a quality service assessment and percentage adjustments to the National Schedule of Rates (NSR) including additional locally agreed schedule items. The Contract Terms and Conditions will be the JCT Standard Form of Measured Term Contract 2011 Edition, and you should be fully conversant with the use of the NSR for measuring items of work ordered under these Contracts.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: JT9PP862E5. Please ensure you follow any instruction provided to you here.The deadline for submitting your response(s) is 29.6.2012 13:00 hrs. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or e-mail .
The length of the arrangement will be for a period of 3 years with two 12 month optional contract extensions at the end of year 3 and year 4 which is at the sole discretion of the Council.Estimated value excluding VAT: 36 750 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Building maintenance & minor improvements contracts - all schedules1)Short description
2)Common procurement vocabulary (CPV)
50800000, 45210000, 45260000, 45100000, 45300000, 45400000, 50700000, 71223000, 71251000, 71315300, 71541000
3)Quantity or scope
Internal and external improvement/alterations, repair and maintenance to buildings including: - temporary works and site security, scaffolding and working platforms, demolition, alteration and renovation, groundwork, in-situ and pre-cast concrete, masonry, structures and casting, cladding/covering, waterproofing, lining, sheathing and dry partitioning, windows/doors stairs/surface finishes, fixed furniture and equipment, insulation/proofing work, fire stops and compartmentation, carpentry & joinery, minor general build works, external works, disposal systems including rainwater & drainage, small scale hot and cold water services including pipe and tank insulation, small scale electrical heating lighting and power services, small scale communications/security systems.
Estimated value excluding VAT: 10 000 000 GBP
Estimated value excluding VAT: 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Building maintenance & minor improvements contracts - drainage
1)Short description
2)Common procurement vocabulary (CPV)
50800000, 45330000, 45332000, 45111240, 45111250, 71351500, 45232451, 45232411, 45232454
3)Quantity or scope
Specialist drainage installation, clearance, maintenance and repair service to include jetting, CCTV Surveys, repair, testing, lining & renewal of sections of underground services.
Estimated value excluding VAT: 1 000 000 GBP
Estimated value excluding VAT: 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Building maintenance & minor improvements contracts - roofing
1)Short description
2)Common procurement vocabulary (CPV)
50800000, 45261900, 45261910, 45261920, 45261200, 45261410, 45261300, 45261100, 45261400
3)Quantity or scope
Roofing and guttering specialist service to include repair, maintenance and new installation of all types of roof finishes. Service to include tiled, felt, lead work and other specialist finishes including rainwater gutters.
Estimated value excluding VAT: 8 750 000 GBP
Estimated value excluding VAT: 8 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Building maintenance & minor improvements contracts - finishes
1)Short description
2)Common procurement vocabulary (CPV)
50800000, 45410000, 45432000, 45442100, 45442110, 45442120, 45431100, 45431200, 45262340, 45324000, 45421146, 45432114, 45442180, 45450000, 45451200, 45452000, 45442200, 45442300
3)Quantity or scope
Maintenance and improvement service for all buildings fabric, ie painting & decorations (both internal and external), plastering, repair/ renewal of ceilings (including suspended), all types of floor finishes, wall covering and wall papering, pre-paint repairs (timber/metal), window adjustment and repairs.
Estimated value excluding VAT: 2 250 000 GBP
Estimated value excluding VAT: 2 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Building maintenance & minor improvements contracts - glazing and window replacement
1)Short description
2)Common procurement vocabulary (CPV)
50800000, 45441000, 45421110, 45421112
3)Quantity or scope
Maintenance and installation service for all glazing types including plain, Georgian, special glass, double glazing, decorative glazing (eg. stained/leaded) and window replacement. Working on multi-storey and high rise buildings.
Estimated value excluding VAT: 1 000 000 GBP
Estimated value excluding VAT: 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Building maintenance & minor improvements contracts - electrical services
1)Short description
2)Common procurement vocabulary (CPV)
50800000, 50610000, 50432000, 50532000, 45259000, 45310000, 45311000, 45312000, 45312100, 45312200, 45312310, 45312320, 45314300, 45315000, 45316000, 45317000, 51111000, 51310000, 51700000, 50232100, 50711000, 51110000, 71314100, 71632000
3)Quantity or scope
Installation, maintenance and improvement of general electrical plant and services such as power, lighting, heating (space & water), controls, pumps and motors; data/communication, security systems, small scale fire alarm works, emergency lighting, disability and access systems, lightning protection.
Estimated value excluding VAT: 7 500 000 GBP
Estimated value excluding VAT: 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Building maintenance & minor improvements contracts - mechanical and plumbing services
1)Short description
2)Common procurement vocabulary (CPV)
50800000, 45259300, 45330000, 50510000, 50710000, 50712000, 50720000, 45259000, 45259900, 45320000, 45321000, 45331000, 45331100, 45331110, 45332000, 45332400, 45333000, 45350000, 45351000, 45421147, 50721000, 50760000, 51100000, 51130000, 51514100, 51800000, 51810000, 71314310, 45232141, 45421151, 50531300, 50730000, 71315000, 71320000, 71333000, 71630000
3)Quantity or scope
Installation, maintenance and improvement of mechanical and plumbing services plant and equipment including soil and waste, cold and hot water services, grey water services, water hygiene, conditioning, sterilization and scale inhibition, gas/oil fired boilers, fires and water heaters, wet space heating systems, pump / valve maintenance, gas fired space heating, solar thermal water heaters, thermal insulation to pipework and equipment, ventilation and air conditioning, chilled water systems, fire protection - dry risers, laboratory fittings, sumps and submersible pumps.
Estimated value excluding VAT: 6 250 000 GBP
Estimated value excluding VAT: 6 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The provision of appropriate guarantees, bonds and warranties is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per the contract documentation.
As per the contract documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Membership of regulatory or trade bodies relevant to some Lots applied for are required eg GasSafe, NICEIC, HVCA and any other relevant memberships, or equivalent.
Reference to the relevant law, regulation or administrative provision: Membership of regulatory or trade bodies relevant to some Lots applied for are required eg GasSafe, NICEIC, HVCA and any other relevant memberships, or equivalent.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Between 5 and 8 operators will be invited to tender per lot.
Objective criteria for choosing the limited number of candidates: Between 5 and 8 operators will be invited to tender per lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
29.6.2012 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
23.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. TUPE Regulations may apply to this contract.
The form of Contract will be based on a quality service assessment and percentage adjustments to the National Schedule of Rates (NSR) including additional locally agreed schedule items. The Contract Terms and Conditions will be the JCT Standard Form of Measured Term Contract 2011 Edition, and you should be fully conversant with the use of the NSR for measuring items of work ordered under these Contracts.
The value of the contract given, 36 750 000 GBP, is for the whole contract, including the options to extend if taken up. GO Reference: GO-2012530-PRO-3959317.
The form of Contract will be based on a quality service assessment and percentage adjustments to the National Schedule of Rates (NSR) including additional locally agreed schedule items. The Contract Terms and Conditions will be the JCT Standard Form of Measured Term Contract 2011 Edition, and you should be fully conversant with the use of the NSR for measuring items of work ordered under these Contracts.
The value of the contract given, 36 750 000 GBP, is for the whole contract, including the options to extend if taken up. GO Reference: GO-2012530-PRO-3959317.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.5.2012