Major external works.

CONTRACT NOTICE

Works

SECTION I: CONTRACTING AUTHORITY

I.1)NAME, ADDRESSES AND CONTACT POINT(S)

Phoenix Community Housing
Wren Court, 15 London Road
Contact: Asset Management
Attn: Heather Langridge
BR1 1DE Bromley
UNITED KINGDOM
Tel. +44 08000285700
E-mail:

Internet address(es)

General address of the contracting authority http://www.phoenixcommunityhousing.org

Address of the buyer profile http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA22607

Further information can be obtained at: Phoenix Community Housing
Wren Court, 15 London Road
Contact: Asset Management
Attn: Heather Langridge
BR1 1DE Bromley
UNITED KINGDOM
Tel. +44 08000285700
E-mail:
Internet: http://www.phoenixcommunityhousing.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Phoenix Community Housing
Wren Court, 15 London Road
Contact: Asset Management
Attn: Heather Langridge
BR1 1DE Bromley
UNITED KINGDOM
Tel. +44 08000285700
E-mail:
Internet: http://www.phoenixcommunityhousing.org

Tenders or requests to participate must be sent to: Phoenix Community Housing
Wren Court, 15 London Road
Contact: Asset Management
Attn: Heather Langridge
BR1 1DE Bromley
UNITED KINGDOM
Tel. +44 08000285700
E-mail:
Internet: http://www.phoenixcommunityhousing.org

I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities

SECTION II: OBJECT OF THE CONTRACT

II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Major external works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works Various locations across Phoenix Community Housing stock.

NUTS code UKI22

II.1.3)The notice involves
A public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Phoenix Community Housing is seeking to engage with service provider(s) to carry out various repairs, planned maintenance, renewals and upgrades of the external, internal & communal elements of the building fabric, services and external grounds of the stock. Service providers will be expected to have the capacity to deliver all of the above, where required.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=82204.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45211000

II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
Excluding VAT 40 000 000 GBP
II.2.2)Options
Yes
description of these options: Initial 2 year term extended by a further 2 years subject to mutual agreement & required performance levels being attained.
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 24 (from the award of the contract)

INFORMATION ABOUT LOTS

LOT NO: 3 TITLE Block estate works
1)SHORT DESCRIPTION
Phoenix Community Housing is seeking to appoint suitably qualified & competent main contractor organisations to carry out a variety of repair planned maintenance, remedial works, renewals and upgrades to the internal & external elements of the existing estate property stock as part of our ongoing commitments to our residents. Typical works may include but not be limited to external decorations, renewal of roof coverings, fire stopping works to roof void areas, renewal of rainwater goods, repairs to brickwork/render, thermal upgrading, communal area refurbishment, limited window and door renewals, limited internal kitchen and bathroom replacements, communal lighting, drainage, electrical services, door entry system renewals and environmental works. A full scope of works will be further detailed within the invitation to tender documentation.
2)COMMON PROCUREMENT VOCABULARY (CPV)

45453100

3)QUANTITY OR SCOPE
Approximately 1 200 properties requiring varied elements of external & communal area repair & refurbishment work. Bidders can apply for all lots but Phoenix envisage that they will be awarding a maximum of 2 lots to any individual organisation.
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 4 TITLE Block estate works
1)SHORT DESCRIPTION
Phoenix Community Housing is seeking to appoint suitably qualified & competent main contractor organisations to carry out a variety of repair planned maintenance, remedial works, renewals and upgrades to the internal & external elements of the existing estate property stock as part of our ongoing commitments to our residents. Typical works may include but not be limited to external decorations, renewal of roof coverings, fire stopping works to roof void areas, renewal of rainwater goods, repairs to brickwork/render, thermal upgrading, communal area refurbishment, limited window and door renewals, limited internal kitchen and bathroom replacements, communal lighting, drainage, electrical services, door entry system renewals and environmental works. A full scope of works will be further detailed within the invitation to tender documentation.
2)COMMON PROCUREMENT VOCABULARY (CPV)

45453100

3)QUANTITY OR SCOPE
Approximately 1 200 properties requiring varied elements of external & communal area repair & refurbishment work. Bidders can apply for all Lots but Phoenix envisage that they will be awarding a maximum of 2 lots to any individual organisation.
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 1 TITLE Scattered street properties
1)SHORT DESCRIPTION
Phoenix Community Housing is seeking to appoint suitably qualified & competent main contractor organisations to carry out a variety of repair planned maintenance, remedial works, renewals and upgrades to the internal & external elements of the existing street property stock as part of our ongoing commitments to our residents. Typical works may include but not be limited to external decorations, renewal of roof coverings, fire stopping works to roof void areas, renewal of rainwater goods, repairs to brickwork/render, thermal upgrading, limited window and door renewals, hard/soft landscaping & boundary works. A full scope of works will be further detailed within the invitation to tender documentation.
2)COMMON PROCUREMENT VOCABULARY (CPV)

45453100

3)QUANTITY OR SCOPE
Approximately 1 500 properties requiring varied elements of work. Bidders can apply for all Lots but Phoenix envisage that they will be awarding a maximum of 2 lots to any individual organisation.
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS
LOT NO: 2 TITLE Scattered street & tunnel block properties
1)SHORT DESCRIPTION
Phoenix Community Housing is seeking to appoint suitably qualified & competent main contractor organisations to carry out a variety of repair planned maintenance, remedial works, renewals and upgrades to the internal & external elements of the existing street property stock as part of our ongoing commitments to our residents. Typical works may include but not be limited to external decorations, renewal of roof coverings, fire stopping works to roof void areas, renewal of rainwater goods, repairs to brickwork/render, thermal upgrading, limited window and door renewals, hard/soft landscaping & boundary works. A full scope of works will be further detailed within the invitation to tender documentation.
2)COMMON PROCUREMENT VOCABULARY (CPV)

45453100

3)QUANTITY OR SCOPE
Approximately 1 500 properties requiring varied elements of work. Bidders can apply for all lots but Phoenix envisage that they will be awarding a maximum of 2 lots to any individual organisation.
4)INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION
5)ADDITIONAL INFORMATION ABOUT LOTS

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
Manufacturers and Contractors guarantees and warranties as further described within the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Interim payments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4)Other particular conditions to which the performance of the contract is subject
No
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the state in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the state where they are established, when the law of that state prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant state in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant state in which the economic operator is established.
Minimum annual turnover will be GBP 8 million and no individual contract will be awarded that would equate to more than 25 % of turnover.
Insurances of 5 000 000,00 GPB for public liability.
Insurances of 10 000 000 GBP for employers liability.
1 000 000.00 GBP for contamination liability.
2 000 000.00 GBP professional indemnity.
Recent examples of similar works completed.
2 recent references relating to completion of similar works.
Be Constructionline registered.
Be CHAS accredited.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank;
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years;
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community eco-management and audit scheme (EMAS); or the European standard BS EN ISO 14001;
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Reserved contracts
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 8
Objective criteria for choosing the limited number of candidates: Contractors will be invited to tender based on experience and ability to complete the required works packages and in accordance with requirements laid out in the contract documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 1.8.2011
IV.3.4)Time-limit for receipt of tenders or requests to participate
8.8.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
15.8.2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
VI.3)ADDITIONAL INFORMATION
(MT ref:82204).
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Tel. +44 2079476000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
27.6.2011