Occupational Health Services Dynamic Purchasing System.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Surrey
Senate House, Stag Hill
Contact point(s): https://in-tendhost.co.uk/universityofsurrey/aspx/Home
GU2 7XH Guildford
United Kingdom
Internet address(es):
General address of the contracting authority: www.surrey.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsurrey/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Occupational Health Services Dynamic Purchasing System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Guildford, Surrey.
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Guildford, Surrey.
NUTS code UKJ23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Surrey (‘the University’) is pleased to invite suitably qualified organisations to apply to join this Dynamic Purchasing System for the provision of Occupational Health (‘OH’) Physicians in accordance Regulation 34 of the Public Contract Regulations 2015.
The Robens Centre for Occupational Health and Safety (the Robens) is a wholly owned enterprise unit of the University of Surrey. As such it is a small to medium sized OH service provider to a number of customer organisations, mainly in London and the South East of England. Many of Robens customers require a regular OH Adviser input and, to supplement their skills, the Occupational Physician may work across several customer organisations.
The Robens customer portfolio is largely Higher Education Institutions with local authority, public sector and healthcare also represented. The Robens also runs a very successful travel health clinic at its Guildford site for business and leisure travellers.
As an Enterprise Unit, Robens is actively seeking opportunities to expand its portfolio of clients both in terms of geographical location and services required, and therefore the purpose of this Dynamic Purchasing System (DPS) is to;
- Establish a list of suitably qualified professional OH practitioners who will be able to support Robens in achieving its objective, and
- To encourage locally based SME's, as well as larger organisations, to work with Robens to deliver services to their Clients.
The University of Surrey is a charitable body, registered in England, with registration number X3967.
This tender has been issued by the University in accordance with Regulation 34 (Dynamic Purchasing Systems - ‘DPS’) of the Public Contracts Regulations 2015.
This DPS will run continuously from the award date for a minimum of 6 (six) years, when it will be reviewed to assess whether it is still relevant to the needs of the University. Where the DPS is considered relevant, it will continue in force, subject to 2 year reviews, for a total period of 10 (ten) years. Where the DPS requires substantial change or amendment, a new contract notice will be issued and the DPS will be refreshed. In any event the DPS will expire after a period of 10 (ten) years from the date of award.
The Robens Centre for Occupational Health and Safety (the Robens) is a wholly owned enterprise unit of the University of Surrey. As such it is a small to medium sized OH service provider to a number of customer organisations, mainly in London and the South East of England. Many of Robens customers require a regular OH Adviser input and, to supplement their skills, the Occupational Physician may work across several customer organisations.
The Robens customer portfolio is largely Higher Education Institutions with local authority, public sector and healthcare also represented. The Robens also runs a very successful travel health clinic at its Guildford site for business and leisure travellers.
As an Enterprise Unit, Robens is actively seeking opportunities to expand its portfolio of clients both in terms of geographical location and services required, and therefore the purpose of this Dynamic Purchasing System (DPS) is to;
- Establish a list of suitably qualified professional OH practitioners who will be able to support Robens in achieving its objective, and
- To encourage locally based SME's, as well as larger organisations, to work with Robens to deliver services to their Clients.
The University of Surrey is a charitable body, registered in England, with registration number X3967.
This tender has been issued by the University in accordance with Regulation 34 (Dynamic Purchasing Systems - ‘DPS’) of the Public Contracts Regulations 2015.
This DPS will run continuously from the award date for a minimum of 6 (six) years, when it will be reviewed to assess whether it is still relevant to the needs of the University. Where the DPS is considered relevant, it will continue in force, subject to 2 year reviews, for a total period of 10 (ten) years. Where the DPS requires substantial change or amendment, a new contract notice will be issued and the DPS will be refreshed. In any event the DPS will expire after a period of 10 (ten) years from the date of award.
II.1.6)Common procurement vocabulary (CPV)
71317200, 85140000, 75122000, 85100000, 85147000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated annual spend, based on 2015/16 data is shown below.
Estimated value excluding VAT:
Range: between 80 000 and 100 000 GBP
Estimated value excluding VAT:
Range: between 80 000 and 100 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The DPS will remain open for an initial period of 6 (six) years with options to extend for 2 further 2 (two) year periods. Maximum duration for the DPS will therefore be 10 (ten) years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Description of these options: The DPS will remain open for an initial period of 6 (six) years with options to extend for 2 further 2 (two) year periods. Maximum duration for the DPS will therefore be 10 (ten) years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
A payment schedule will be agreed for each contract let under this DPS. Payment terms 30 in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
N/a.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Is detailed in DPS Documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Is detailed in DPS Documents.
Minimum level(s) of standards possibly required: Is detailed in DPS Documents.
Minimum level(s) of standards possibly required: Is detailed in DPS Documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Is detailed in DPS Documents.
Minimum level(s) of standards possibly required:
Is detailed in DPS Documents.
Is detailed in DPS Documents.
Minimum level(s) of standards possibly required:
Is detailed in DPS Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Is detailed in DPS Documents.
Reference to the relevant law, regulation or administrative provision: Is detailed in DPS Documents.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As this is a DPS, the number of candidates is not limited, other than the requirement to meet the minimum criteria stated in the DPS documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
390/PL
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
19.10.2026
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 19.10.2026
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 6 years. Section II.2.2) refers.
Estimated timing for further notices to be published: 6 years. Section II.2.2) refers.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.10.2016