Public tender Gillingham 2016 Hybrid Mail - Offsite solution Medway NHS Foundation Trust. 2016-10-06

Hybrid Mail - Offsite solution Medway NHS Foundation Trust.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

Internet address(es):

General address of the contracting authority: http://www.medway.nhs.uk

Electronic access to information: www.lppsourcing.org

Electronic submission of tenders and requests to participate: www.lppsourcing.org

Further information can be obtained from: Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

Tenders or requests to participate must be sent to: Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

I.2)Type of the contracting authority

Other: Health

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hybrid Mail - Offsite solution Medway NHS Foundation Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Medway Foundation Trust are conducting a restricted OJEU tender for Hybrid Mail offsite solution. The Trust requires a non-commitment based outsourced print facility to print letters which will include but not limited to; Outpatient Appointment Letters, screening communications and Foundation Trust communications. MFT are seeking to obtain cost effective secure end to end solution for production, printing, personalisation, mailing etc. of outgoing mail. Initially the solution will be implemented for patient appointment letters, Foundation Trust letters or other client letters. This may include Hybrid Mail, Bulk Mailing and Electronic Patient Communications Please note, this contract will not include a commitment to volumes.

II.1.6)Common procurement vocabulary (CPV)

48223000, 64000000, 72412000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see PQQ when tender is live.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see PQQ when tender is live.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see PQQ when tender is live.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ when tender is live.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ when tender is live.
Minimum level(s) of standards possibly required: Please see PQQ when tender is live.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ when tender is live.
Minimum level(s) of standards possibly required:
Please see PQQ when tender is live.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: Scored references and pass/fail technical questions in PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0108

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2016 - 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.11.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.12.2016 - 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.10.2016

Local authority area

Place

Types of document

Hybrid Mail - Offsite solution Medway NHS Foundation Trust.