Catering & Retail Services (ref T/1169/MXA).
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Western Sussex Hospitals NHS Foundation Trust
St. Richard's Hospital, Spitalfield Lane, West Sussex
For the attention of: Clive Barnard
PO19 6SE Chichester
United Kingdom
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Catering & Retail Services (ref T/1169/MXA).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Service category No 27: Other services
NUTS code UKJ24
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provision of retail catering services within three hospital sites providing food, drink and other forms of retail catering.
II.1.6)Common procurement vocabulary (CPV)
55900000, 15000000, 55400000, 55500000, 70332200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Western Sussex Hospitals NHS Foundation Trust is seeking expressions of interest to provide staff and visitor catering and retail services across 3 sites.
This project is intended to provide an evidence-based proposal to change the types of food, drink and other forms of retail catering available and how it is presented to staff members and the and the public.
A key aspect will be to encourage and enable people to eat and drink more healthily whilst at work or visiting our hospitals with an appropriate range, choice and accessibility being made available.
Of equal importance is the requirement to provide a fairly priced sustainability-focused non-food offer which meets the aspirations of patients, staff, visitors and relatives.
This project is intended to provide an evidence-based proposal to change the types of food, drink and other forms of retail catering available and how it is presented to staff members and the and the public.
A key aspect will be to encourage and enable people to eat and drink more healthily whilst at work or visiting our hospitals with an appropriate range, choice and accessibility being made available.
Of equal importance is the requirement to provide a fairly priced sustainability-focused non-food offer which meets the aspirations of patients, staff, visitors and relatives.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T/1169/MXA
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.7.2016 - 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Please be aware that this opportunity is also available on the UK Government ‘Contracts Finder’ website. A draft specification and briefing document will be published on that site shortly. Please note the specification is in draft and may be subject to amendment although no material changes are anticipated.
This project is intended to provide an evidence-based proposal to change the types of food, drink and other forms of retail catering available to Western Sussex Hospitals NHS Foundation Trust personnel and the public and the ways in which this is presented.
A key aspect will be to encourage and enable people to eat and drink more healthily whilst at work or visiting our hospitals with an appropriate range and choice and accessibility being made available. Of equal importance is the requirement to provide a fairly priced sustainability-focused non-food offer which meets the aspirations of patients, staff, visitors and relatives.
Please note: The authority is not required to publish a contract notice in the OJEU for this contract because the award is of a services concession contract. The awarding authority has published a contract notice on a voluntary basis. Notwithstanding publication of the contract notice, the authority will not be bound to follow any particular award procedure. It will not be deemed to be subject to Directive 2014/24/EC of the European Parliament and of the Council, Council Directive 89/665/EEC or the Public Contracts Regulations 2015 by reason of publication of the contract notice. The procurement of this concession contract is governed by EU Treaty principles. The authority therefore reserves the right to deviate from the requirements of the Directive and use the flexibility permitted by the Treaty throughout the procurement procedure.
Expected Procurement Timetable
Closing date for Expressions of Interest - 9:00, 18.7.2016
Issue of Invitations to Offer - 17:00, 18.7.2016
Bidders Briefing Session - 22.7.2016 (to provide a better understanding of the opportunities arising from this project)
Closing date for receipt of offers - 12:00, 15.8.2016
Evaluation of Offers between 16.8.2016 and 29.8.2016
Internal approval of award recommendation - 30.8.2016
Issue of intention to award and mandatory standstill 7.9.2016 - 20.9.2016.
Finalise contract from 21.9.2016.
Instructions to Suppliers: Expressions of interest including full contact details must be e-mailed to no later than 9:00 on Monday 18.7.2016.
Western Sussex Hospitals NHS Foundation Trust is seeking expressions of interest to provide staff and visitor catering and retail services across all 3 sites.This project is intended to provide an evidence-based proposal to change the types of food, drink and other forms of retail catering available to Western Sussex Hospitals NHS Foundation Trust personnel and the public and the ways in which this is presented.
A key aspect will be to encourage and enable people to eat and drink more healthily whilst at work or visiting our hospitals with an appropriate range and choice and accessibility being made available. Of equal importance is the requirement to provide a fairly priced sustainability-focused non-food offer which meets the aspirations of patients, staff, visitors and relatives.
Please note: The authority is not required to publish a contract notice in the OJEU for this contract because the award is of a services concession contract. The awarding authority has published a contract notice on a voluntary basis. Notwithstanding publication of the contract notice, the authority will not be bound to follow any particular award procedure. It will not be deemed to be subject to Directive 2014/24/EC of the European Parliament and of the Council, Council Directive 89/665/EEC or the Public Contracts Regulations 2015 by reason of publication of the contract notice. The procurement of this concession contract is governed by EU Treaty principles. The authority therefore reserves the right to deviate from the requirements of the Directive and use the flexibility permitted by the Treaty throughout the procurement procedure.
Expected Procurement Timetable
Closing date for Expressions of Interest - 9:00, 18.7.2016
Issue of Invitations to Offer - 17:00, 18.7.2016
Bidders Briefing Session - 22.7.2016 (to provide a better understanding of the opportunities arising from this project)
Closing date for receipt of offers - 12:00, 15.8.2016
Evaluation of Offers between 16.8.2016 and 29.8.2016
Internal approval of award recommendation - 30.8.2016
Issue of intention to award and mandatory standstill 7.9.2016 - 20.9.2016.
Finalise contract from 21.9.2016.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.7.2016