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Pilot DPS for the Supply of Fresh Food.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mrs Linda McCalister
BA1 5AW Bath
United Kingdom
Telephone: +44 1225477273
E-mail:

Internet address(es):

General address of the contracting authority: www.bathnes.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mrs Linda McCalister
BA1 5AW Bath
United Kingdom
Telephone: +44 1225477273
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mrs Linda McCalister
BA1 5AW Bath
United Kingdom
Telephone: +44 1225477273
E-mail:

Tenders or requests to participate must be sent to: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mrs Linda McCalister
BA1 5AW Bath
United Kingdom
Telephone: +44 1225477273
E-mail:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bristol City Council
City Hall, College Green
BS1 5TR Bristol
United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Pilot DPS for the Supply of Fresh Food.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKK12,UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Bath and North East Somerset wishes to establish a Dynamic Purchasing System (DPS) with a range of suppliers for the supply of a range of fresh foods to schools and other small locations and catering outlets in the Bath and Bristol area. The categories of fresh food required shall be:
 Fruit and Vegetables;
 Meat and Poultry;
 Milk, Dairy and Eggs;
 Bakery Products.
 Subject to budget, there is some scope for the provision of produce with organic and other high welfare accreditation.
 Produce shall be subject to periodic mini-competitions throughout the life of the DPS. Delivery of produce shall be to 1 delivery point for onward delivery by a third party.
 Further details of how the Dynamic Purchasing System will operate are contained in the Invitation to Tender documents.
II.1.6)Common procurement vocabulary (CPV)

15000000, 15800000, 15100000, 15500000, 15300000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The following figure is indicative of 1 year's value of current expenditure for all produce included in the Lots. It is intended to let the contract for 3 years with a possibility of extension for a further 2 years on an annual basis.
 Estimated value excluding VAT: 690 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Fresh Fruit and Vegetables
1)Short description
Fresh and seasonal fruit and vegetables - an indicative list is included in the ITT.
2)Common procurement vocabulary (CPV)

15300000

3)Quantity or scope
The following figure is indicative of 1 year's value under current expenditure.
 Estimated value excluding VAT: 255 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Fresh Meat and Poultry
1)Short description
Fresh Meat and Poultry - an indicative list is included in the ITT.
2)Common procurement vocabulary (CPV)

15100000

3)Quantity or scope
The following figure is indicative of 1 year's value under current expenditure.
 Estimated value excluding VAT: 295 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Fresh Milk, Dairy Produce and Eggs
1)Short description
Fresh milk, dairy produce and free range eggs - an indicative list is included in the ITT.
2)Common procurement vocabulary (CPV)

15500000

3)Quantity or scope
Estimated value excluding VAT: 95 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Fresh Bakery Products
1)Short description
Fresh Bakery Products - an indicative list is included in the ITT.
2)Common procurement vocabulary (CPV)

15810000

3)Quantity or scope
Estimated value excluding VAT: 45 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the Invitation to Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such consortium or grouping must nominate a lead organisation to deal with Bath and North East Somerset Council on all matters relating to the contract. All members of a consortium or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender documents.
Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 As detailed in the Invitation to Tender documents.
 Minimum level(s) of standards possibly required:
 As detailed in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 30
Objective criteria for choosing the limited number of candidates: The figure above is an estimate. As a Dynamic Purchasing System, there is no restriction to the number of candidates who can apply or suppliers who will be awarded contracts to supply. All interested candidates must complete a Pre-qualification Questionnaire. Evaluation Criteria for this is included in the Invitation to Tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DN167083
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.7.2016 - 01:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 18.7.2016 - 1:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3-5 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council considers that this Dynamic Purchasing System (DPS) may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of suppliers on to the DPS will be based solely on the criteria set out in the Pre-qualification Questionnaire (PQQ). Your completed PQQ shall be submitted electronically using the ProContract e-tendering system by the due date noted in IV.3.4) above. Hard copy or emailed PQQs will not be accepted. The PQQ and other informative documents are accessible at www.supplyingthesouthwest.org.uk and will remain available for the length of the DPS. Search for opportunity reference no: DN167083. Please ensure that you allow plenty of time to upload your PQQ prior to the closing date and time. If you are uploading multiple documents, it is recommended that you zip them using WinZip or WinRAR. If you experience any technical difficulties please contact the Due North Technical Support Team on +44 8443345204 (between 8:30 to 17:00 Monday to Friday, excluding English public holidays) or by email at Potential service providers should note that the Council reserves the right to award all or only part of the Dynamic Purchasing System or to cancel the procurement at any stage and not set up a Dynamic Purchasing System.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.6.2016