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Multi-Functional Devices, Photocopiers and Desk Top Printers.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wirral Borough Council
Old Market House, 4th Floor, West Wing, Hamilton Street
Contact point(s): Corporate Procurement
CH41 5AL Birkenhead
UNITED KINGDOM
Telephone: +44 842930459
E-mail:

Internet address(es):

General address of the contracting authority: http://www.wirral.gov.uk/

Address of the buyer profile: http://www.-the-chest.org/

Electronic access to information: http://www.-the-chest.org/

Electronic submission of tenders and requests to participate: http://www.-the-chest.org/

Further information can be obtained from: Wirral Borough Council
Old Market House, 4th Floor, West Wing, Hamilton Street
Contact point(s): Corporate Procurement
CH41 5AL Birkenhead
UNITED KINGDOM
Telephone: +44 842930459
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wirral Borough Council
Old Market House, 4th Floor, West Wing, Hamilton Street
Contact point(s): Corporate Procurement
CH41 5AL Birkenhead
UNITED KINGDOM
Telephone: +44 842930459
E-mail:

Tenders or requests to participate must be sent to: Wirral Borough Council
Old Market House, 4th Floor, West Wing, Hamilton Street
Contact point(s): Corporate Procurement
CH41 5AL Birkenhead
UNITED KINGDOM
Telephone: +44 842930459
E-mail:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Multi-Functional Devices, Photocopiers and Desk Top Printers.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these

NUTS code UKD54

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Wirral Council is seeking to appoint one single provider for the range of Multi Functional Devices, photocopiers and desk top printers that will be situated at various Public sector organisation establishments. This is to include the supply, delivery, installation and maintenance of Digital Monochrome and Digital Colour Photocopying Equipment, Printers and ancillary equipment.
II.1.6)Common procurement vocabulary (CPV)

30121100, 30191000, 30232110, 50300000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract is for 5 years, initially for 3 years, with a yearly review for a further 2. The contract will start on the 1.9.2016.
 This contract is not divided into Lots due to an IT review we are unable to confirm MFD locations.
 Estimated value excluding VAT: 2 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender docs for further information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender docs for further information.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed within all tender documentation and subsequent qualification questionnaire to be issued to successful bidder.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed within all tender documentation and subsequent qualification questionnaire to be issued to successful bidder.
Minimum level(s) of standards possibly required: As detailed within all tender documentation and subsequent qualification questionnaire to be issued to successful bidder.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 As detailed within all tender documentation and subsequent qualification questionnaire to be issued to successful bidder.
 Minimum level(s) of standards possibly required:
 As detailed within all tender documentation and subsequent qualification questionnaire to be issued to successful bidder.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DN106692
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.6.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.6.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 20.6.2016 - 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This contract is for 5 years, initially for 3 years, with a yearly review for a further 2. The contract will start on the 1st September 2016. Further information relating to this contract can be accessed and downloaded from ‘The Chest', www.the-chest.org.uk To take part in any exercise and to express an interest in a contract opportunity, you must register on The Chest. On the Opportunities portal home page there is an option to "Register Free' in the top right hand corner of the screen. If your organisation is already a registered user, you should read the supplier guides available on The Chest. To express your interest in this contract, log on to The Chest and go to ‘Search Latest Opportunities’. All questions relating to this tender must be raised via the Chest. If you experience any technical problems using The Chest,please email or telephone: +44 8452930459. Tenderers are advised to read the”Instructions to Tenderers’ document before completing their submission.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts Of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts Of Justice
Strand
+44 2079476000 London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.5.2016