Facilities Management (Soft FM).
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Sunderland
2nd Floor Edinburgh Building Chester Road
For the attention of: Peter Cogan
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152470
E-mail:
Internet address(es):
General address of the contracting authority: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Electronic access to information: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Facilities Management (Soft FM).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Service category No 27: Other services
NUTS code UKC23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Sunderland seeks to appoint supplier(s) to deliver the following services to the University.
Lot 1:
Contract Cleaning.
Lot 2:
Halls Cleaning.
Lot 3:
Window Cleaning.
Lot 4:
Feminine Hygiene.
Lot 5:
Gutter Cleaning.
Lot 6:
Pest Control.
Lot 7:
Halls Security.
Lot 8:
Ad Hoc Security.
Lot 9:
Winter Maintenance (Gritting and Snow Clearance).
Lot 10:
Lots 1-9 inclusive.
Lot 1:
Contract Cleaning.
Lot 2:
Halls Cleaning.
Lot 3:
Window Cleaning.
Lot 4:
Feminine Hygiene.
Lot 5:
Gutter Cleaning.
Lot 6:
Pest Control.
Lot 7:
Halls Security.
Lot 8:
Ad Hoc Security.
Lot 9:
Winter Maintenance (Gritting and Snow Clearance).
Lot 10:
Lots 1-9 inclusive.
II.1.6)Common procurement vocabulary (CPV)
50700000, 79710000, 79713000, 79714000, 79715000, 90000000, 90900000, 90910000, 90911000, 90911100, 90911200, 90911300, 90920000, 90921000, 90922000, 90923000, 90924000, 90919000, 90919200, 90620000, 90630000, 90600000, 90640000, 33000000, 33700000, 33710000, 33712000, 33770000, 33771000, 79420000, 79900000, 79990000, 79993000, 79993100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1:
Contract Cleaning.
The University of Sunderland is committed to providing a highly efficient, proactive and flexible range of modern front line services that offer value for money and excellent customer service. Therefore, we are seeking to procure the services of a contractor to provide cleaning services to a high profile visitor attraction, offices and workshop areas. Whilst offering a quality service, it is important to enhance our commitment to minimising the effect of our activities on the environment by reducing consumption, re-using materials, recycling and working towards reducing landfill waste.
Lot 2:
Halls Cleaning.
The University of Sunderland is committed to providing a highly efficient, proactive and flexible range of modern front line services that offer value for money and excellent customer service. Therefore, we are seeking to procure the services of a contractor to provide residential cleaning services for Summer Deep Cleaning and cleaning support cover for sickness and holidays for 52 weeks annually in Residential Areas. Whilst offering a quality service, it is important to enhance our commitment to minimising the effect of our activities on the environment by reducing consumption, re-using materials, recycling and working towards reducing landfill waste.
Lot 3:
Window Cleaning.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide a window cleaning service for all buildings. This will include internal and external cleaning at the frequency identified within the pricing schedule. The contract will also include the cleaning of the external metal cladding on Edinburgh building.
Lot 4:
Feminine Hygiene.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide a completely managed service to include both sanitary and nappy bin disposal and the provision of sanitary vending machines with filling service.
Lot 5:
Gutter Cleaning.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide gutter cleaning services throughout it's estate.
Lot 6:
Pest Control.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide pest control services throughout its estate.
Lot 7:
Halls Security.
To provide security guarding and general campus services to the University. The duties broadly consist of security, portering (including light domestic duties and soft Facilities Management) and reception duties to 3 separate hall of residence sites. The primary aim of the residential security team is to provide a high level of customer service and protect University property, residents, visitors, staff and their property from any acts of a criminal nature.
The secondary aim is to assist/support the Residential Services operation in providing portering and reception duties.
Lot 8:
Ad hoc Security.
The contract would also cover the provision of ad hoc security throughout the University. Ad hoc security is used in many ways. It may be to help with a large event (for example the Fresher's Fayre) to patrol, assist on car parking, access management, etc. It may also be to provide door supervision for an event or to assist with the university operation should we require support to cover sickness, etc.
Lot 9:
Winter Maintenance (Gritting and Snow Clearance).
The University of Sunderland has a statutory duty to take such steps as it considers reasonable to prevent snow and ice endangering the safe passage of staff, students and vehicles in adverse weather conditions.
The Contractor will be responsible for carrying out salting and snow clearing to roads and car parks, as identified.
Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
Contract Cleaning.
The University of Sunderland is committed to providing a highly efficient, proactive and flexible range of modern front line services that offer value for money and excellent customer service. Therefore, we are seeking to procure the services of a contractor to provide cleaning services to a high profile visitor attraction, offices and workshop areas. Whilst offering a quality service, it is important to enhance our commitment to minimising the effect of our activities on the environment by reducing consumption, re-using materials, recycling and working towards reducing landfill waste.
Lot 2:
Halls Cleaning.
The University of Sunderland is committed to providing a highly efficient, proactive and flexible range of modern front line services that offer value for money and excellent customer service. Therefore, we are seeking to procure the services of a contractor to provide residential cleaning services for Summer Deep Cleaning and cleaning support cover for sickness and holidays for 52 weeks annually in Residential Areas. Whilst offering a quality service, it is important to enhance our commitment to minimising the effect of our activities on the environment by reducing consumption, re-using materials, recycling and working towards reducing landfill waste.
Lot 3:
Window Cleaning.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide a window cleaning service for all buildings. This will include internal and external cleaning at the frequency identified within the pricing schedule. The contract will also include the cleaning of the external metal cladding on Edinburgh building.
Lot 4:
Feminine Hygiene.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide a completely managed service to include both sanitary and nappy bin disposal and the provision of sanitary vending machines with filling service.
Lot 5:
Gutter Cleaning.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide gutter cleaning services throughout it's estate.
Lot 6:
Pest Control.
The University of Sunderland seeks suitably qualified and experienced Contractors to provide pest control services throughout its estate.
Lot 7:
Halls Security.
To provide security guarding and general campus services to the University. The duties broadly consist of security, portering (including light domestic duties and soft Facilities Management) and reception duties to 3 separate hall of residence sites. The primary aim of the residential security team is to provide a high level of customer service and protect University property, residents, visitors, staff and their property from any acts of a criminal nature.
The secondary aim is to assist/support the Residential Services operation in providing portering and reception duties.
Lot 8:
Ad hoc Security.
The contract would also cover the provision of ad hoc security throughout the University. Ad hoc security is used in many ways. It may be to help with a large event (for example the Fresher's Fayre) to patrol, assist on car parking, access management, etc. It may also be to provide door supervision for an event or to assist with the university operation should we require support to cover sickness, etc.
Lot 9:
Winter Maintenance (Gritting and Snow Clearance).
The University of Sunderland has a statutory duty to take such steps as it considers reasonable to prevent snow and ice endangering the safe passage of staff, students and vehicles in adverse weather conditions.
The Contractor will be responsible for carrying out salting and snow clearing to roads and car parks, as identified.
Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Contract Cleaning1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 1: Contract Cleaning.
Lot 1: Contract Cleaning.
2)Common procurement vocabulary (CPV)
90000000, 90900000, 90910000, 90911000, 90911100, 90911200, 90911300, 90919000, 90919200
3)Quantity or scope
The University of Sunderland is committed to providing a highly efficient, proactive and flexible range of modern front line services that offer value for money and excellent customer service. Therefore, we are seeking to procure the services of a contractor to provide cleaning services to a high profile visitor attraction, offices and workshop areas. Whilst offering a quality service, it is important to enhance our commitment to minimising the effect of our activities on the environment by reducing consumption, re-using materials, recycling and working towards reducing landfill waste.
Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Halls Cleaning
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 2: Halls Cleaning.
Lot 2: Halls Cleaning.
2)Common procurement vocabulary (CPV)
90000000, 90900000, 90910000, 90911000, 90911100, 90911200, 90911300
3)Quantity or scope
The University of Sunderland is committed to providing a highly efficient, proactive and flexible range of modern front line services that offer value for money and excellent customer service. Therefore, we are seeking to procure the services of a contractor to provide residential cleaning services for Summer Deep Cleaning and cleaning support cover for sickness and holidays for 52 weeks annually in Residential Areas. Whilst offering a quality service, it is important to enhance our commitment to minimising the effect of our activities on the environment by reducing consumption, re-using materials, recycling and working towards reducing landfill waste.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Window Cleaning
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 3: Window Cleaning.
Lot 3: Window Cleaning.
2)Common procurement vocabulary (CPV)
90900000, 90910000, 90911000
3)Quantity or scope
The University of Sunderland seeks suitably qualified and experienced Contractors to provide a window cleaning service for all buildings. This will include internal and external cleaning at the frequency identified within the pricing schedule. The contract will also include the cleaning of the external metal cladding on Edinburgh building.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Feminine Hygiene
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 4: Feminine Hygiene.
Lot 4: Feminine Hygiene.
2)Common procurement vocabulary (CPV)
33000000, 33700000, 33710000, 33712000, 33770000, 33771000
3)Quantity or scope
The University of Sunderland seeks suitably qualified and experienced Contractors to provide a completely managed service to include both sanitary and nappy bin disposal and the provision of sanitary vending machines with filling service.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Gutter Cleaning
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 5: Gutter Cleaning.
Lot 5: Gutter Cleaning.
2)Common procurement vocabulary (CPV)
90900000, 90910000, 90911000
3)Quantity or scope
The University of Sunderland seeks suitably qualified and experienced Contractors to provide gutter cleaning services throughout its estate.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Pest Control
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 6: Pest Control.
Lot 6: Pest Control.
2)Common procurement vocabulary (CPV)
90920000, 90921000, 90922000, 90923000, 90924000
3)Quantity or scope
The University of Sunderland seeks suitably qualified and experienced Contractors to provide pest control services throughout its estate.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Halls Security
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 7: Halls Security.
Lot 7: Halls Security.
2)Common procurement vocabulary (CPV)
79000000, 79710000, 79713000, 79714000, 79715000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Ad Hoc Security
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 8: Ad Hoc Security.
Lot 8: Ad Hoc Security.
2)Common procurement vocabulary (CPV)
79000000, 79700000, 79710000, 79713000, 79714000, 79715000
3)Quantity or scope
The contract would also cover the provision of ad hoc security throughout the University. Ad hoc security is used in many ways. It may be to help with a large event (for example the Fresher's Fayre) to patrol, assist on car parking, access management, etc. It may also be to provide door supervision for an event or to assist with the university operation should we require support to cover sickness, etc.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 9 Lot title: Winter Maintenance (Gritting and Snow Clearance)
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lot 9: Winter Gritting and Snow Clearance.
Lot 9: Winter Gritting and Snow Clearance.
2)Common procurement vocabulary (CPV)
90600000, 90620000, 90630000, 90600000
3)Quantity or scope
Winter Maintenance (Gritting and Snow Clearance). The University of Sunderland has a statutory duty to take such steps as it considers reasonable to prevent snow and ice endangering the safe passage of staff, students and vehicles in adverse weather conditions. The Contractor will be responsible for carrying out salting and snow clearing to roads and car parks, as identified.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 10 Lot title: Lots 1-9 inclusive
1)Short description
The University of Sunderland seeks to appoint a supplier to deliver the following services to the University.
Lots 1-9 Inclusive.
Lots 1-9 Inclusive.
2)Common procurement vocabulary (CPV)
79993000, 79993000, 79993100
3)Quantity or scope
This lot covers the provision of all the above lots by a single contractor.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Will be identified in payment provisions to be included within the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be identified in payment provisions to be included within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Group or Consortia bidders must be jointly and severably liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required: Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required: Further information will be requested in the form of a pre qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required:
Further information will be requested in the form of a pre qualification questionnaire.
Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required:
Further information will be requested in the form of a pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UOS/Soft FM/1115
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.3.2016 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.3.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
Reference to project(s) and/or programme(s): Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail:
Telephone: +44 1915152473
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
Body responsible for mediation procedures
University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail:
Telephone: +44 1915152473
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail:
Telephone: +44 1915152473
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home
VI.5)Date of dispatch of this notice:
25.3.2016
Note! Supplement