Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Procurement Lincolnshire
Lincolnshire County Council
For the attention of: Andy Househam
LN1 1BA Lincoln
UNITED KINGDOM
Telephone: +44 522553649
E-mail:
Fax: +44 522516245
Internet address(es):
Address of the buyer profile: www.procurmentlincolnshire.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authorityRegional or local authority
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: yes
West Lindsey District Council
Guildhall, Marshall's Yard
DN21 2NA Gainsborough
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
West Lindsey District Council - Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 14: Building-cleaning services and property management services
NUTS code UKF3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Cleaning and sanitation services. Cleaning services. Accommodation, building and window cleaning services. Building-cleaning services. Window-cleaning services. Office cleaning services. This is to provide cleaning services for West Lindsey District Council in Gainsborough, Lincolnshire. The contract will be to deliver cleaning services to the Council's corporate property portfolio and its public conveniences in the West Lindsey District Council region. The service provision is to include the cleaning of office space, public conveniences, kitchen areas and windows.
II.1.6)Common procurement vocabulary (CPV)90900000, 90910000, 90911000, 90911200, 90911300, 90919200
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This is to provide cleaning services for West Lindsey District Council in Gainsborough, Lincolnshire. The contract will be to deliver cleaning services to the Council's corporate property portfolio and its public conveniences in the West Lindsey District Council region. The service provision is to include the cleaning of office space, public conveniences, kitchen areas and windows.
Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP
II.2.2)Information about options
II.2.3)Information about renewalsThis contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completionDuration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureRestricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participateEnvisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: Previous contract experience;
Safeguarding;
Security and information confidentiality;
Working at heights;
Health and safety risk assessments and working methods.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated below
1. Contract delivery. Weighting 21
2. Contract management. Weighting 10
3. Added social value. Weighting 5
4. Sustainability and efficiency. Weighting 4
5. Contract costs. Weighting 60
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
JR/WL/03 (PL.15.068)
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 15.4.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate18.4.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates4.5.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:18.3.2016