Library Services.
Contract award notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Lincolnshire County Council
Orchard House, Orchard Street
Contact point(s): Commercial Team
For the attention of: Fiona Fielding
LN1 1BA Lincoln
UNITED KINGDOM
Telephone: +44 1522553649
E-mail:
Internet address(es):
General address of the contracting authority: www.lincolnshire.gov.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Library Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Service category No 26: Recreational, cultural and sporting services
NUTS code UKF3
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Library services. Library management system. Library management services. Library, archives, museums and other cultural services. Library and archive services. Archive services. This procurement is a contract for Part B services and is governed by the Public Contracts Regulations 2006 implementing Directive 2004/18/EC of the European Parliament and of the Council.
Provision of the operation of the Library Services both under the Council's statutory duty under section 7 of the Public Libraries and Museums Act 1964 and it's non-statutory provision.
The Council considered key commercial elements of the contract and the description below provides a broad indication of the contract requirements.
-Provision of the Council's statutory service consisting of a website and virtual catalogue, 15 static libraries, and targeted provision for individuals who are unable to access a static library within 30 minutes by public transport meeting minimum requirements as to service offering;
-Provision of specified support to community-run hubs offering library services;
-Offering by the Service Provider of enhancements to existing provision or support to community hubs meeting priorities set by the Council;
-Provision of mobile library services to communities meeting specified criteria.
The Council may also wish to explore with the successful Service Provider the inclusion of Library IT Services (Systems, Support and Maintenance and provision of End-User Computing) and soft total facilities management of the Library Buildings.
In addition the Council may subsequently seek to invite the successful Service Provider to extend the scope of the contract during the contract term to include the management and operation of the whole or any part of its Heritage and Archive Services subject to lawfulness, relevant due diligence and best value considerations. For the avoidance of doubt, the Council has not made any decision that would permit Heritage and Archive Services to be included in the contract. Before this could happen consultation would be required with relevant stakeholders and a Council decision would be required. Any future addition of any Archive and Heritage Services would be voluntary on both sides i.e. the Council would have no obligation to call for those services and the Service Provider would have no obligation to provide them.
Provision of the operation of the Library Services both under the Council's statutory duty under section 7 of the Public Libraries and Museums Act 1964 and it's non-statutory provision.
The Council considered key commercial elements of the contract and the description below provides a broad indication of the contract requirements.
-Provision of the Council's statutory service consisting of a website and virtual catalogue, 15 static libraries, and targeted provision for individuals who are unable to access a static library within 30 minutes by public transport meeting minimum requirements as to service offering;
-Provision of specified support to community-run hubs offering library services;
-Offering by the Service Provider of enhancements to existing provision or support to community hubs meeting priorities set by the Council;
-Provision of mobile library services to communities meeting specified criteria.
The Council may also wish to explore with the successful Service Provider the inclusion of Library IT Services (Systems, Support and Maintenance and provision of End-User Computing) and soft total facilities management of the Library Buildings.
In addition the Council may subsequently seek to invite the successful Service Provider to extend the scope of the contract during the contract term to include the management and operation of the whole or any part of its Heritage and Archive Services subject to lawfulness, relevant due diligence and best value considerations. For the avoidance of doubt, the Council has not made any decision that would permit Heritage and Archive Services to be included in the contract. Before this could happen consultation would be required with relevant stakeholders and a Council decision would be required. Any future addition of any Archive and Heritage Services would be voluntary on both sides i.e. the Council would have no obligation to call for those services and the Service Provider would have no obligation to provide them.
II.1.5)Common procurement vocabulary (CPV)
92511000, 48161000, 79995000, 92500000, 92510000, 92512000
II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 40 000 000 GBP
Excluding VAT
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 40
2. Service delivery - operations. Weighting 30
3. Risk allocation and commercial terms. Weighting 10
4. Service delivery - transition. Weighting 8
5. Service delivery - social value. Weighting 7
6. Service delivery - innovation. Weighting 5
1. Price. Weighting 40
2. Service delivery - operations. Weighting 30
3. Risk allocation and commercial terms. Weighting 10
4. Service delivery - transition. Weighting 8
5. Service delivery - social value. Weighting 7
6. Service delivery - innovation. Weighting 5
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
PL.14.087
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 027-045300 of 7.2.2015
Contract notice
Notice number in the OJEU: 2015/S 077-136513 of 21.4.2015
Section V: Award of contract
Contract No: PL.14.087V.1)Date of contract award decision:
16.2.2016
V.2)Information about offers
Number of offers received: 3
Number of offers received by electronic means: 3
Number of offers received by electronic means: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Greenwich Leisure Limited
Middlegate House, The Royal Arsenal
SE18 6SX London
UNITED KINGDOM
E-mail:
Telephone: +44 2083175000
Internet address: www.gll.org
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 44 000 000 GBP
Excluding VAT
Total final value of the contract:
Value: 40 000 000 GBP
Excluding VAT
Value: 44 000 000 GBP
Excluding VAT
Total final value of the contract:
Value: 40 000 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=176124406
GO Reference: GO-201634-PRO-7854171.VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
4.3.2016