Public tender Exeter 2016 CP1114-15 Highway Winter Service Weather Forecast for South West Consortium. 2016-02-25

CP1114-15 Highway Winter Service Weather Forecast for South West Consortium.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
UKK
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail:

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
UKK
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
UKK
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail:

Tenders or requests to participate must be sent to: Devon County Council
UKK
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail:

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Torbay Council
Town Hall, Castle Circus
TQ1 3DR Torquay
UNITED KINGDOM

Plymouth City Council
Ballard House, West Hoe Road
PL1 3BJ Plymouth
UNITED KINGDOM

Dorset County Council
Dorset Highways, Charminster Depot, Warchard Lane
DT2 9RP Charminster
UNITED KINGDOM

Borough or Poole
Environmental & Consumer Protection Services, Unit 1 Newfields Business Park, 2 Stinsford Road
BH17 0NF Poole
UNITED KINGDOM

Bournemouth Borough Council
Town Hall, Bourne Avenue
BH2 6DY Bournemouth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1114-15 Highway Winter Service Weather Forecast for South West Consortium.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A South West Consortium has been formed for the purposes of procuring and Weather Forecasting Service, which includes the following authorities:
Devon County Council;
Torbay Council;
Plymouth City Council;
Dorset County Council;
Borough of Poole;
Bournemouth Borough Council.
The road weather forecast service is required so that they can deliver an effective and efficient Winter Service and Highway Maintenance function, reacting in a timely and appropriate fashion to any hazards that may be presented to highway users in winter and optionally for supporting Highway Maintenance activities during the summer.
It is expected that that the forecaster will be fully conversant with the national code of practice well-maintained Highways, and any future variants of this code, and seek to provide the client with appropriate weather information to enable them to comply with this code, with regard to winter service decision making.

Further information regarding the contract is contained in the procurement documents which can be accessed from www.supplyingthesouthwest.org.uk

II.1.6)Common procurement vocabulary (CPV)

71351600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.10.2016. Completion 30.9.2023

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors (e.g. joint venture or consortium) to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint an several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the tender document available from the address in section I.1).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the ITT which is available from the address in section I.1).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 to 58 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the ITT which is available from the address in section I.1).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1114-15 Highway Winter Service Weather Forecast for South West Consortium.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.3.2016 - 11:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2016 - 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

See II.1.5).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), 87 (Standstill Perio) and Regulation 91 Enforcement of duties through the Court of the Public Contracts regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2016

Local authority area

Place

Types of document

CP1114-15 Highway Winter Service Weather Forecast for South West Consortium.