DARD corporate GIS project.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Stephen McCann
BT3 9ED Belfast
UNITED KINGDOM
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DARD corporate GIS project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 9 000 000 GBPII.1.5)Short description of the contract or purchase(s)
The Department of Agriculture and Rural Development (DARD or the Department) is seeking to implement a corporate GIS project, with a technology partner, to meet the Department’s priority GI requirements over the coming years.
Whilst the overall aim of the project is to satisfy all the Department’s GI requirements over the long term, the overriding objective in the first three years is to deliver a technical solution that will satisfy EU requirements for a fully compliant Land Parcel Identification System (LPIS). This will replace the previous GIS that has been in place since December 2004 and will address shortcomings and mitigate the risk of EU disallowance penalties. DARD also needs to implement a technical solution that will enable it to meet its obligations under the EU INSPIRE Directive.
DARD are looking to establish a flexible long-term relationship with a supplier to work with us to fully understand our business needs, develop appropriate and tailored technical GI solutions and to exploit the full range of benefits available from GIS. The key elements of the project are:
Developed applications - the successful supplier will design, build and implement bespoke GI business applications including integration with existing business information systems;
Geoportal - the successful supplier will design, build & implement a spatial data hub to enable spatial data exchange and sharing (internally within the Department & externally); and.
Online GI Services - the successful supplier will design, build and implement online facilities to provide GI functionality and transactional mapping services for a range of external stakeholders & customers.
Whilst the overall aim of the project is to satisfy all the Department’s GI requirements over the long term, the overriding objective in the first three years is to deliver a technical solution that will satisfy EU requirements for a fully compliant Land Parcel Identification System (LPIS). This will replace the previous GIS that has been in place since December 2004 and will address shortcomings and mitigate the risk of EU disallowance penalties. DARD also needs to implement a technical solution that will enable it to meet its obligations under the EU INSPIRE Directive.
DARD are looking to establish a flexible long-term relationship with a supplier to work with us to fully understand our business needs, develop appropriate and tailored technical GI solutions and to exploit the full range of benefits available from GIS. The key elements of the project are:
Developed applications - the successful supplier will design, build and implement bespoke GI business applications including integration with existing business information systems;
Geoportal - the successful supplier will design, build & implement a spatial data hub to enable spatial data exchange and sharing (internally within the Department & externally); and.
Online GI Services - the successful supplier will design, build and implement online facilities to provide GI functionality and transactional mapping services for a range of external stakeholders & customers.
II.1.6)Common procurement vocabulary (CPV)
38221000, 72227000, 72212983, 72212517, 72222300, 72254000, 72260000, 72240000, 72254100, 72263000, 72230000, 72262000, 72228000, 72000000, 72265000, 72224000, 72243000, 72224100, 72266000, 72223000, 72241000, 72224200, 72220000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
In accordance with Regulation 14 (1) (d) (ii) of the Public Contract Regulations 2006 (amended 2009), the Contracting Authority if required, reserve the right to use the negotiated procedure to establish a public services contract for new services which are repetition of the services provided under this contract and which are in accordance with this project for the purpose of which this contract will be entered into.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.3.2012 - 14:59
IV.3.4)Time limit for receipt of tenders or requests to participate
12.3.2012 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once): suppliers instructions how to express interest in this tender~:
3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once): suppliers instructions how to express interest in this tender~:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts.
Regulations (SI 2005 No 6) ***(DELETE AS APPROPRIATE)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts.
Regulations (SI 2005 No 6) ***(DELETE AS APPROPRIATE)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
1.2.2012