000684 - Electronic Kitchen Management.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
YPO
41 Industrial Park
Contact point(s): Contracts
For the attention of: Kate Davies
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924885919
E-mail:
Internet address(es):
General address of the contracting authority: http://www.ypo.co.uk/
Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
Electronic access to information: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
Electronic submission of tenders and requests to participate: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm.Further information can be obtained from: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
UNITED KINGDOM
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
UNITED KINGDOM
Tenders or requests to participate must be sent to: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
UNITED KINGDOM
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Education
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
See below link permissible users
http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
000684 - Electronic Kitchen Management.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Range: between 5 000 000 and 15 000 000 GBP
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in months: 48Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 5 000 000 and 15 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
This tender is to establish a framework agreement for the supply of Electronic Kitchen Management software (and hardware if required), for the effective management of large scale kitchens including but not limited to; stock control, meal planning and cost analysis.
II.1.6)Common procurement vocabulary (CPV)
48000000, 72000000, 48100000, 72200000, 48400000, 48700000, 48900000, 48450000, 48330000, 48430000, 72260000, 48310000, 72230000, 48170000, 48217000, 48332000, 48311000, 72211000, 72227000, 72212000, 72262000, 72263000, 72264000, 72265000, 72261000, 72266000, 72267000, 72268000, 30213200, 48219300, 72267200, 72212517, 72212900, 72267100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This framework will offer a compliant route to market for Public Sector Organisations wishing to appoint a provider of Electronic Kitchen Management Systems.
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 25.3.2016. Completion 24.3.2020
Information about lots
Lot No: 4 Lot title: Please see short description below1)Short description
Lot 1 - Fully Managed Solution (Hardware and Solution) - Customer hosted Lot 2 - Fully Managed Solution (Hardware and Solution) - Web based Lot 3 - Software Only - Customer hosted Lot 4 - Software Only - Web based.
2)Common procurement vocabulary (CPV)
48000000, 30213200, 72000000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
Range: between 5 000 000 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 System Development/Enhancement
1)Short description
Lot 5 System Development/Enhancement.
2)Common procurement vocabulary (CPV)
48000000, 30213200, 72000000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
Range: between 5 000 000 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Providers to YPO must be in a sound financial position. YPO will carry out financial checks on potential providers as detailed within the Selection Criteria area of the tender. A parent company and/or other guarantees of performance and financial standing may be required if considered appropriate in the form of a guarantee or a performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All sums due to be in cleared funds by 30 days following the date of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
Minimum level(s) of standards possibly required:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
Minimum level(s) of standards possibly required:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Lot 1,2,3,4 Cost. Weighting 70
2. Lot 1,2,3,4 Quality. Weighting 30
3. Lot 5 Cost. Weighting 50
4. Lot 5 Quality. Weighting 50
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
000684
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
23.2.2016 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
19.1.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3.5 years from commencement of contract.
Estimated timing for further notices to be published: 3.5 years from commencement of contract.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
2. Click the "Register Interest” button which is located under the "Main Contract Detail”;
3. Click on "ok';
4. Return back to the home page and select the ‘My Opportunities’ link, located on the right hand side of your home page;
5. Select the link to the tender;
6. Select ‘view stage detail’ and download the documents. For ”online question’ tenders, use the response wizard to start answering questions online.
Permissible user - http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx For more information please email the contacts stated above. To see the documentation, please go online to https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_supplier_registration_wizard_introduction?openform and ‘Register as a Supplier’.
1. Click on the appropriate tender under ‘Latest Opportunities';2. Click the "Register Interest” button which is located under the "Main Contract Detail”;
3. Click on "ok';
4. Return back to the home page and select the ‘My Opportunities’ link, located on the right hand side of your home page;
5. Select the link to the tender;
6. Select ‘view stage detail’ and download the documents. For ”online question’ tenders, use the response wizard to start answering questions online.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: YPO will incorporate a standstill period at the point information on the award of the contract is standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.1.2016