Cleaning Services 2016-2026.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Royal Borough of Kensington and Chelsea Tenant Management Organisation Ltd (‘KCTMO’)
292a Kensal Road
Contact point(s): Landscape and Environment
For the attention of: Jenny Jackson
W10 5BE London
UNITED KINGDOM
Telephone: +44 07931516890
E-mail:
Internet address(es):
General address of the contracting authority: www.kctmo.org.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA7681
Electronic access to information: www.mytenders.org
Electronic submission of tenders and requests to participate: www.mytenders.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Cleaning Services 2016-2026.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Royal Borough of Kensington and Chelsea.
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Royal Borough of Kensington and Chelsea.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
KCTMO seeks expressions of interest from suitably qualified and experienced service providers to enter into a partnering arrangement for the delivery of cleaning services to a number of properties in the Royal Borough of Kensington and Chelsea. In addition to planned and regular cleaning of communal areas the contract will include the removal of large items of rubbish left at the properties and some additional cleaning as required.
KCTMO is keen to improve environmental performance and the Service Provider will be required to assist in identifying environmental improvements and work with KCTMO and residents to test the viability of such innovations.
Applicants should be able to demonstrate a commitment to partnering and engagement with residents.
KCTMO wishes to support people who are in long-term unemployment including young people not in education, employment or training and therefore this contract may contain community benefit clauses as allowed within the Regulations.
KCTMO is keen to improve environmental performance and the Service Provider will be required to assist in identifying environmental improvements and work with KCTMO and residents to test the viability of such innovations.
Applicants should be able to demonstrate a commitment to partnering and engagement with residents.
KCTMO wishes to support people who are in long-term unemployment including young people not in education, employment or training and therefore this contract may contain community benefit clauses as allowed within the Regulations.
Note: To register your interest in this notice and obtain any additional information please visit the my-Tenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=168689
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.II.1.6)Common procurement vocabulary (CPV)
90900000, 90910000, 90911300
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of cleaning services to approximately 180 residential properties and 5 properties offering sheltered accommodation.
Estimated value excluding VAT:
Range: between 20 340 000 and 30 440 000 GBP
Estimated value excluding VAT:
Range: between 20 340 000 and 30 440 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial term of the contract is 5 years. Kensington and Chelsea Tenant Management Organisation shall have the option to extend the contract for a further term of 5 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
Description of these options: The initial term of the contract is 5 years. Kensington and Chelsea Tenant Management Organisation shall have the option to extend the contract for a further term of 5 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Starting 3.10.2016. Completion 30.9.2026
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any guarantees required are set out in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If the contract is awarded to a consortium they must have joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
The minimum turnover requirement for economic operators applying for the contract is an average annual turnover over the last two accounting periods of at least 4 500 000 GBP. If the organisation is providing a guarantee from a parent company then the turnover of the parent company will be taken into account.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
The minimum turnover requirement for economic operators applying for the contract is an average annual turnover over the last two accounting periods of at least 4 500 000 GBP. If the organisation is providing a guarantee from a parent company then the turnover of the parent company will be taken into account.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: The objective criteria for selection the candidates to be invited to tender is set out in the notes accompanying the pre qualification questionnaire.
Objective criteria for choosing the limited number of candidates: The objective criteria for selection the candidates to be invited to tender is set out in the notes accompanying the pre qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
19.2.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
2.3.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
KCTMO reserves the right not to award a contract or to award a contract for part or parts of the works as advertised pursuant to this notice.
KCTMO makes no guarantee as to the amount or value of work awarded under the contract (MT Ref:168689).
KCTMO makes no guarantee as to the amount or value of work awarded under the contract (MT Ref:168689).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The process and requirements for lodging appeals is set out in the Public Contracts Regulations 2015 and KCTMO will conduct itself in relation to any appeals in accordance with these Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
VI.5)Date of dispatch of this notice:
11.1.2016