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UK-London Ofcom Provision of Off Site Storage Services.

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ofcom
Riverside House, 2a Southwark Bridge Road
For the attention of: Mark Lundy
SE1 9HA London
UNITED KINGDOM
Telephone: +44 02079813000
E-mail:
Fax: +44 02079813333

Internet address(es):

General address of the contracting authority: www.ofcom.org.uk

Address of the buyer profile: https://ofcom.bravosolution.co.uk/

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
Other: Independent UK Communications Regulator
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
UK-London Ofcom Provision of Off Site Storage Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Mainly London.

NUTS code UKI

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The requirement is for the provision of a comprehensive document retrieval and off-site storage service to Ofcom. Ofcom current holdings comprise about 13 000 containers, which equate to 18 000 cu ft. Approximately 6 000 boxes contain 68 000 individually listed files. The scope of the service is summarised below:
 (i) where applicable, transfer current holdings from incumbent supplier to new premises
 (ii) to receive, account for, store and dispose of, on instruction, Ofcom's material in a secure and managed environment;
 (iii) to provide a records retrieval and collection service, mainly to Ofcom's head office in London SE1 but also where necessary to and from other locations;
 (iv) to deliver and collect items in accordance with specific time-scales, including emergency retrieval service within 2 hours of request;
 (v) to provide reporting on storage and activity on an ad-hoc basis as required;
 (vi) to provide services to Ofcom's business continuity site and support business recovery as required.
 (vii) In the event of being unsuccessful in a future tender process, to provide Ofcom's records in an appropriate manner to a new supplier.
 The contract duration is four years.
II.1.5)Common procurement vocabulary (CPV)

63120000, 72317000, 92500000, 63122000, 72314000, 79995100, 63121100, 63121000, 92510000, 92512000, 92512100

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Lowest offer 200 000 and highest offer 400 000 GBP

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Security of storage. Weighting 30
2. Process and time-scales for delivery. Weighting 20
3. Indexing and on line access. Weighting 10
4. Customer services. Weighting 5
5. Implementation and exit plans. Weighting 5
6. Fixed prices. Weighting 30
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
Ofcom 33/2011 and contract number 864
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2011/S 234-379341 of 6.12.2011

Section V: Award of contract

Contract No: 864
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 5
Number of offers received by electronic means: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Iron Mountain (UK) Ltd
01478540
Third Floor Cottons Centre, Tooley Street
SE1 2TT London
UNITED KINGDOM
Fax: +44 7899062682

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 400 000 GBP
Excluding VAT
Total final value of the contract:
Value: 193 813 GBP
Excluding VAT
If annual or monthly value:
Number of years: 4
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The Contracting Authority intends to use an eTendering system in this procurement exercise.
 Refer to PQQ (see 111.2.1 above).

Operators that wish to express interest in being invited to tender for the requirement should submit their Expression of Interest and completed prequalification questionnaire via the Ofcom Bravo Solutions website at https://ofcom.bravosolution.co.uk by the closing date of 4.1.2012 at 12:00.

Ofcom intends to issue invitation to tender documents to those operators that are selected by 17.1.2012. Tender responses will be required to be submitted by tenderers via the Ofcom Bravo Solutions website at https://ofcom.bravosolution.co.uk by 15.00 on Wednesday 22.2.2012 (provisional).

The resulting contract is expected to be awarded during April 2012, and the Commencement Date is expected to be end of April 2012.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

High Courts of Justice
The Strand
WC2a 2II London
UNITED KINGDOM
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Ofcom will incorporate a standstill period of at least 10 days between the communication of the award decision to tenderers and entering into a contract with the successful tenderer. Tenderers wishing to obtain further debriefing a minimum of 3 working days before the end of the standstill period must request it within 2 working days of the award decision being communicated to them. This should be requested from the contact point indicated in section I.1.
Where issues regarding the award cannot be resolved between Ofcom and the tenderer, the Public Contracts Regulations 2006 allow for appeals to be brought before the High Court of England and Wales. Any such appeal must be brought promptly and in any event within 3 months.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
18.8.2015

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