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Provision of Building Cleaning Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221279
E-mail: [email protected]
Fax: +44 1305228567

Internet address(es):

General address of the contracting authority: http://www.dorsetforyou.com/

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221279
E-mail: [email protected]
Fax: +44 1305228567

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221279
E-mail: [email protected]
Fax: +44 1305228567

Tenders or requests to participate must be sent to: Dorset County Council
County Hall
For the attention of: Mr Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221279
E-mail: [email protected]
Fax: +44 1305228567

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Tricuro
Beech House
BH15 2BU Poole
UNITED KINGDOM

Weymouth and Portland Borough / West Dorset District Councils Partnership
Southwalks House
DT1 1UZ Dorchester
UNITED KINGDOM

Purbeck District Council
Westport House
BH20 4PP Wareham
UNITED KINGDOM

The Arts Development Company
Little Keep
DT1 1AH Dorchester
UNITED KINGDOM

Dorset Healthcare NHS Trust
c/o Forston Clinic
DT2 9TB Dorchester
UNITED KINGDOM

Dorset Fire and Rescue Service
Poundbury
DT1 3SU Dorchester
UNITED KINGDOM

Highcliffe School (Academy)
Highcliffe
BH23 4QD Christchurch
UNITED KINGDOM

The Thomas Hardye School (academy)
Queens Avenue
DT1 2ET Dorchester
UNITED KINGDOM

Dorchester Middle School (academy)
Coberg Road
DT1 2HS Dorchester
UNITED KINGDOM

Plymouth Cast (Academy Group)
St Boniface House Ashburton
TQ23 7JL Newton Abbott
UNITED KINGDOM

Shaftesbury Multi Academy Trust
c/o Shaftesbury School
SP7 8ER Shaftesbury
UNITED KINGDOM

Greenwood Tree Multi Acadeny Trust
c/o St Mary's School Puddletown
DT2 8SA Dorchester
UNITED KINGDOM

Wimborne Multi Academy Trust
C/C Allenborne School
BH21 1PL Wimborne
UNITED KINGDOM

Dorset Waste Partnership
Grove House
DT1 1SS Dorchester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Building Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of cleaning services to schools, academies, fire stations, day centres, youth centres, libraries, sports centres and other council buildings.
II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of cleaning services to schools, academies, fire stations, day centres, youth centres, libraries, sports centres and other council buildings.
 The Contract will be let as four individual areas as follows, these consist of the approximate number of sites:
 - Dorchester Area 40 - (including 6 schools) - Sites are in Dorchester and surrounding villages.
 - East Dorset 64 (including 20 schools) - Sites in Christchurch, Ferndown, Wimborne, Verwood and surrounding villages.
 - Mid Dorset 67 (including 16 schools) - Sites are in Blandford, Gillingham, Sturminster Newton, Shaftesbury, Swanage, Wareham areas and surrounding villages).
 - Weymouth and West Area: 39 (including 5 schools) - Sites are in Weymouth, Portland, Bridport, Beaminster, Lyme Regis and surrounding villages.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 Information and formalities necessary for evaluating if the requirements are met: As per requirement of tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 4
Objective criteria for choosing the limited number of candidates: As per requirement of tender document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality - Tender Submission. Weighting 25

3. Quality - Contractor Presentations. Weighting 15

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
9W2K-APG01X
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.8.2015 - 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.8.2015 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
3.7.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 3.8.2015 - 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
29.6.2015

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