NHHT Insurance Services (Brokerage or Direct Insurer).
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Notting Hill Housing Trust
Bruce Kenrick House, 2 Killick Street
Contact point(s): Central Procurement
N1 9FL London
UNITED KINGDOM
E-mail: [email protected]
Internet address(es):
General address of the contracting authority: http://www.nottinghillhousing.org.uk/
Electronic access to information: https://www.delta-esourcing.com/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
NHHT Insurance Services (Brokerage or Direct Insurer).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Insurance services. Contractor's all-risk insurance services. Motor vehicle insurance services. Property insurance services. Financial loss insurance services. Motor vehicle liability insurance services. Risk management insurance services. Insurance brokerage and agency services. Insurance claims adjustment services. Insurance consultancy services. Notting Hill Housing Trust (NHHT) is looking to establishing a 5 year contract (for a minimum of 3 years with the option to extend for up to two (2) years) for the provision of Insurance Services via Broker or a Direct Writer for the placement and management of a suite of Corporate classes of Insurance which the claims management of any claims arising out of the insurance policies during the duration of the contract. This tender will be run as an Open (one stage) full OJEU tender process. This means the qualification stage will be run at the same time as the invitation to tender (ITT) stage. The new contract will be effective from 1 minute past Midnight on 1.9.2015.
NHHT has divided this Contract into 2 Lots - Brokerage Services (Lot 1) and Direct Writing (Insurer). To clarify NHHT is looking to appoint either 1 Broker or 1 Direct Insurer from across both Lots. Bidders should note that NHHT's Contractors All Risks policy will be included within this Contract with effect from the 1.9.2016 in additional to the policies currently requested to be placed under this tender.
NHHT has divided this Contract into 2 Lots - Brokerage Services (Lot 1) and Direct Writing (Insurer). To clarify NHHT is looking to appoint either 1 Broker or 1 Direct Insurer from across both Lots. Bidders should note that NHHT's Contractors All Risks policy will be included within this Contract with effect from the 1.9.2016 in additional to the policies currently requested to be placed under this tender.
II.1.6)Common procurement vocabulary (CPV)
66510000, 66513200, 66514110, 66515200, 66515410, 66516100, 66517300, 66518000, 66518300, 66519310
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
Tenders may be submitted for one lot only
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
NHHT is seeking one Broker or One Direct Writer (Insurer).
Estimated value excluding VAT:
Range: between 1 000 000 and 20 000 000 GBP
Estimated value excluding VAT:
Range: between 1 000 000 and 20 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Please refer to the information contained within Invitation to Tender (ITT) document.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Description of these options: Please refer to the information contained within Invitation to Tender (ITT) document.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.9.2015. Completion 31.8.2018
Information about lots
Lot No: 1 Lot title: Lot 1 - Brokerage Services1)Short description
This Lot is to be used by a Broker who has access to the Lloyds and UK Insurance market to secure best market rates for the required classes of insurance, and assist the Insured that their client to conclude all claims through those classes of insurance at best possible settlement. They should also be able to provide advice and assistance in providing enterprise risk management solutions to their client. The Broker must have experience in the registered social landlord sector.
2)Common procurement vocabulary (CPV)
66518000
3)Quantity or scope
NHHT is seeking one Broker or One Direct Writer (Insurer).
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please refer to the information contained within the Invitation to Tender (ITT) document.
Lot No: 2 Lot title: Lot 2 - Direct Writing Underwriter
1)Short description
This Lot is to be used by Insurers who do not engage with Brokers and are Direct Writing Underwriter's able to provide insurance cover for Corporate Classes of Insurance, claims management, enterprise risk management advice and to conclude all claims through those classes of insurance at best possible settlement. The Direct Insurer must have experience in the registered social landlord sector.
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Notting Hill will only be appointing 1 Broker or 1 Direct Insurer (collectively referred to as the Service Provider) from across both Lots.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Please refer to the information contained within the Invitation to Tender (ITT) document.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not applicable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the information contained within the Invitation to Tender (ITT) document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders must formulate their proposed policy wording using the ABI's new standard model of contractual terms and best practice guidelines, which have been introduced following the enactment of the Insurance Act 2015.
Description of particular conditions: Bidders must formulate their proposed policy wording using the ABI's new standard model of contractual terms and best practice guidelines, which have been introduced following the enactment of the Insurance Act 2015.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the information contained within the Invitation to Tender (ITT) document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Please refer to the information contained within the Invitation to Tender (ITT) document.
Minimum level(s) of standards possibly required: Please refer to the information contained within the Invitation to Tender (ITT) document.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Please refer to the information contained within the Invitation to Tender (ITT) document.
Minimum level(s) of standards possibly required: Please refer to the information contained within the Invitation to Tender (ITT) document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the information contained within the Invitation to Tender (ITT) document.
Minimum level(s) of standards possibly required:
Please refer to the information contained within the Invitation to Tender (ITT) document.
Please refer to the information contained within the Invitation to Tender (ITT) document.
Minimum level(s) of standards possibly required:
Please refer to the information contained within the Invitation to Tender (ITT) document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Bidders must be a Registered Broker or a Member of the ABI.
Reference to the relevant law, regulation or administrative provision: Bidders must be a Registered Broker or a Member of the ABI.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PROC0026
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 7.8.2015 - 17:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.8.2015 - 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 10.8.2015 - 9:00
Persons authorised to be present at the opening of tenders: no
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Bidders who are interested in participating in this tender should be aware NHHT is procuring for the following Corporate classes of insurance:
1.Computer
2.Crime
3.Engineering Inspection
4.Motor (all fleet)
5.Group Personal Accident
6.Employment Practices Liability
7.Business Combined
8.Directors Officers Liability
9.Contract all Risks
For more information about this opportunity, please visit the Delta eSourcing portal at:
1.Computer
2.Crime
3.Engineering Inspection
4.Motor (all fleet)
5.Group Personal Accident
6.Employment Practices Liability
7.Business Combined
8.Directors Officers Liability
9.Contract all Risks
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Insurance-services./CXC4784B99
To respond to this opportunity, please click here:https://www.delta-esourcing.com/respond/CXC4784B99
GO Reference: GO-2015630-PRO-6736489.VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
High Court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.6.2015