ASSERT Technical Support, Hosting and Development.
Contract notice
Services
Section I: Contracting authority/entity
Ministry of Defence, ISTAR, Director Technical
DESTECH-COMRCL-CP1, Elm 1.c, #4130, MOD Abbey Wood
Contact point(s): DESTECH-COMRCL-Grad3
For the attention of: Miss Victoria Jones
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067935865
E-mail: [email protected]
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 13: Computer and related services
NUTS code UKK1
Duration of the framework agreement
Duration in years: 3Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 869 716 and 4 500 000 GBP
ASSERT is a web-based safety environmental performance reporting tool. ASSERT was initially provided for the Defence Equipment Support (DE S) Air Support, Combat Air, Helicopters Ships Operating Centres (OCs). It is now used in all DE S OCs.
The ASSERT tool is endorsed by the DE S Quality Safety Environmental Protection team (QSEP) for reporting safety data across DE S. This includes the ASEMS, OHSE, SQEP OC specific safety reporting plus the Incident Logging functions. ASSERT is also used by the DSEA for its SEFIT database, the Diving Records database the Fuel Gas Regulator. It is also being developed as a workforce planning tool.
The QSEP team provides ASSERT which is used to support safety risk management reporting for the DE S user community, including contractors supporting DE S projects. It also provides the ability to produce critical, non-sensitive evidence to support OC equipment safety case requirements. No data contained within it raises the classification above Official Sensitive-Personal.
Project Teams (PTs) require both technical support guidance. Additionally QSEP require expert technical support when visiting OCs holding Steering Groups. This ensures;
a. Effective gathering of user requirements.
b. Development of corporate safety environmental products that meet business needs satisfy our customers.
c. Tools comply with safety environmental legislation policy.
d. The experts are able to recognise opportunities as well as constraints.
e. Identify workable solutions to suggested improvements thus gain us valuable credibility with our customers
Technical Support includes: providing a facility for creating disseminating user accounts, being the first POC for capturing, collating reporting user login difficulties, error messages faults (including software faults). Resolution of issues affecting or impacting usability of the tool, or providing a suitable alternative workaround. Collecting recording user generated change requests to be passed on to the relevant Steering Groups for assessment.
Integrated Hosting of the ASSERT tool to allow access for both MOD industry partners through the RLI network.
ASSERT is in development. Over the next three to five years there may up to £3m spent on further enhancements to the tool. Because of the nature of technical support error management the requirement for Hosting Support also includes provision for development. An ad hoc tasking facility will cover individual developments. There is no commitment to spend the full amount or any part of it.
Development includes provision of business analysis to define user requirements translate them into functional requirements working closely with the OCs, PTs QSEP to manage the requirements, provision of an acceptable technical solution firm price for the development project managing the development through to User Acceptance sign off of the delivered functionality.
Other required activities will include providing user manuals training materials executing training at DE S locations in the UK as well as providing the secretariat for Steering User Groups, hosted regularly throughout the year.
The successful provider will have technical competence in the architecture, the ability to provide support from Level 1 (initial contact) through to engineering and detailed functional knowledge.
The successful provider will be competent to develop multiple projects of 200 plus person days simultaneously with typical end to end delivery of 3 months or less using agile (such as SCRUM) or other rapid application methodologies. The successful provider will be certified to the quality/security processes such as ISO 9001 ISO 27001 (or equivalent).
The successful provider will have a competent working knowledge of Acquisition Systems, Environmental Protection Occupational Safety in order to interact with a complex user base of Safety Environmental Experts.
All provider staff interacting with ASSERT must have UK MOD Security Clearance at SC level or above.
72261000
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
Description of these options: The Authority has a requirement for integrated Hosting, Technical Support and Development of the ASSERT tool, for 3 years with Options for a further 2 years.
Provisional timetable for recourse to these options:
in months: 28 (from the award of the contract)
Number of possible renewals: Range: between 1 and 5
Section III: Legal, economic, financial and technical information
As with any enduring Service contract requirement, TUPE issues may arise. If so, any such information will be notified at the appropriate time.
The Authority reserves the right to amend any condition related to the security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a security aspects letter, the Authority reserves the right to amend the terms of the security aspects letter to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
The Authority will require a declaration of good standing through the Dynamic Pre-Qualification Questionnaire.
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The Authority will require 2 years of audited accounts or equivalent information. This will be sought through the Dynamic Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: The Authority will request these through the Dynamic Pre-Qualification Questionnaire.
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract
(i) a statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous three years
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
The Authority will request these through the Dynamic Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required
The Authority will request these through the Dynamic Pre-Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Use of Dynamic Pre-Qualification Questionnaire and mandatory exclusion questions.
Section VI: Complementary information
Estimated timing for further notices to be published: Every 3 or 5 years (subject to Options).
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.https://www.gov.uk/government/publications/government-security-classifications
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
Electronic Trading - Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for performance of this Contract. You can find details on the P2P system at www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of the Electronic Business Delivery Form); and DEFCON 522J (Payment Under P2P).
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your Response Manager and add the following Access Code: 9CSUBVP28U.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ #146;s) or the User Guides or contact the MOD DCO Helpdesk by emailing [email protected] or Telephone +44 800282324.
GO Reference: GO-201571-DCB-6742728.